Department of technical support, etc. Regulations on the department of system and technical support. Disadvantages in the organization of logistics
Regulations on the department of system and technical support
1. General Provisions
1.1 Scope
1.1.1 This document is the main regulatory document that establishes the goals, objectives, functions, rights and responsibilities of the System and Technical Support Department of the Firm "XXX", which regulates the organization of its activities, the procedure business interaction with other structural divisions and officials of LLC "XXX", external companies.
1.1.2 The System and Technical Support Division is a structural unit within the Department information technologies LLC "XXX", performing in the Company the functions of maintaining information systems of the Company, forecasting, planning and meeting the needs for system and technical resources.
1.1.3 In its activities, the System and Technical Support Department is guided by:
Legislation Russian Federation,
The Charter of LLC "XXX",
Regulations on the personnel nomenclature of LLC "XXX" (Item HR-445.04 of 28.06.2004),
These Regulations.
1.1.4 This Regulation is a document of direct action and is binding on the date of its approval.
1.1.5 Changes to the Regulations are approved The Director General LLC "XXX".
This Regulation uses normative references to the following documents:
1. Regulations on strategic planning of LLC "XXX" (clause PF-230 from 30.05.2000);
2. Regulations on planning the activities of departments (P-283 of 05.06.01);
3. Regulations on reports to LLC "XXX" (P-250 from 08.09.00);
4. Principles of management of the "Distribution" segment;
5. Regulations on the involvement of external consultants for the provision of consulting and information services.
1.3 Terms, definitions and abbreviations
In this Regulation, the following terms, definitions and abbreviations are used:
ERP-system - a set of integrated applications that allow you to create united environment to automate planning, accounting, control and analysis of all major business operations of the enterprise;
OEBS - Oracle E-Business SuITe;
SLA (Service Level Agreements) - service level agreements;
GIB OB - Information Security Group of the Security Department;
Subsidiaries - subsidiaries dependent companies "LLC" XXX "";
ННН - additional drug provision;
DFEP IT - additional financial and economic indicators of information technology;
ECTS - unified corporate telecommunication network;
IS - information systems;
IT - information technology;
KMA - copying and duplicating equipment;
Company - LLC "XXX";
CT - computer technology;
LAN - local area network;
OSTO - Department of system and technical support;
OUI - Infrastructure Management Department;
Software - software;
PT - printer equipment;
Goods and materials - inventory items;
Feasibility Study - Feasibility Study;
SCS - structured cable networks;
XXX - "XXX" LLC.
2 Creation and liquidation
2.1 The department of system and technical support is created and liquidated on the basis of the order of the General Director of LLC "XXX".
2.1 Organizational structure The System and Technical Support Department is coordinated with the Deputy General Director for Operations / Director for Operations, the Head of the Personnel Department, the Head of the Corporate Development Department and is approved by the order of the General Director of OOO XXX. Organizational changes are proposed by the Head of the Systems Engineering Department, or the Deputy General Director for Operations / Director of Operations, or the Head of the Information Technology Department.
2.2 The staffing table of the System and Technical Support Department is coordinated with the Deputy General Director for Operations / Director for Operations, Head of the Personnel Department and approved by the order of the General Director of LLC "XXX". Staffing proposals are made by the Head of the Systems Engineering Department, or the Deputy General Director for Operations / Director of Operations, or the Head of the Information Technology Department.
2.3 The number and name of divisions that are part of the System and Technical Support Department, the number of employees working in them may vary depending on the organizational, functional and structural changes of the Company, changes in the specifics of its activities. Changes to the Objectives and Organizational and functional structure of the System and Technical Support Department are coordinated with the Deputy General Director for Operations / Director for Operations, Head of the Personnel Department, Head of the Corporate Development Department and are approved by the order of the General Director of LLC XXX. Proposals are made by the Head of PSTO
3 Organizational structure
3.1 The organizational structure of the System and Technical Support Department is built on a linear-functional principle.
3.2 Organizational and functional structure of the Department of systemic and technical support of the unit is given in Appendix A "Organizational and functional structure".
3.3 Activities structural units as part of the System and Technical Support Department is regulated by this Regulation.
3.4 The Department of systemic technical support is headed by the Head of the Department of systemic and technical support, whose activities are regulated by the "Regulations on the Head of the Department of systemic technical support".
3.5 The Head of the OSTO subordinates directly to:
Deputy Head of Department;
Deputy Head of the Department for Technical Architecture;
Secretary;
Specialist in inventory accounting;
Specialist in inventory accounting for LBO;
Leading Project Management Specialist;
Engineer;
Leading specialist in the procurement of equipment;
Equipment procurement specialist;
Leading specialist for technical support of branches;
Branch technical support specialist;
Head of the Budgeting and Functional Economic Indicators Group;
Head of the System and Technical Support Group for Users;
Head of the Telecommunications Group.
3.6 The procedure for appointment and dismissal from office, the distribution of responsibilities within the System and Technical Support Department is determined by the job descriptions of the department employees, approved by the Head of the Personnel Department of XXX LLC.
4.1 the main objective OSTO - meeting the needs of the Company for system and technical resources, taking into account the existing financial and other limitations and capabilities of modern technologies.
4.2 The sub-objectives of the System and Technical Support Department are:
4.2.1 Provision of IT service at the level necessary to achieve the strategic and operational goals of the Company.
4.2.2 Service for the Company's users on the use of computer technology, communication facilities, and KMA, as well as system and standard applied software.
4.2.3 Forecasting, planning and meeting the needs of the Company for system and technical resources, taking into account the existing financial and other limitations and capabilities of modern technologies.
5 Functions
The functions performed by the System and Technological Support Department are given in Appendix A "Organizational and functional structure of the System Technical Support Department".
6 Interactions
6.1 Interaction with structural divisions of LLC "XXX"
6.1.1 Interaction with the Software Department on issues of obtaining:
6.1.1.1 New software versions;
6.1.1.2 Operational documentation for software.
6.1.2 Interaction with the Software Department on presentation issues:
6.1.2.2 Terms of reference for software;
6.1.2.3 Terms of reference for a change in the architecture of the IS or the development of application software;
6.1.3 Interaction with the GIB OB on issues of obtaining:
6.1.3.1 Applicable information security requirements;
6.1.3.2 Information on actions that can lead to a decrease in the level or violation of information security;
6.1.3.3 Information on the facts of information security breaches and on the necessary measures to eliminate the shortcomings of the information security system;
6.1.3.4 Developed current regulatory documents in terms of information security;
6.1.3.5 Designed technical specifications on changes in the information security system.
6.1.4 Interaction with the GIB OB on presentation issues:
6.1.4.1 Reports on the implementation of measures to ensure information security;
6.1.4.2 Information about the facts of information security violation;
6.1.4.3 Operational documentation of information security systems.
6.1.5 Interaction with the OIE on issues of obtaining:
6.1.5.1 Information - technological equipment from suppliers;
6.1.5.2 Statistical data on the use of consumables for printer equipment, KMA, etc .;
6.1.5.3 Developed infrastructure for information systems (except for climate control systems).
6.1.6 Interaction with the OIE regarding the provision of:
6.1.6.1 Plan for sending consumables to branches;
6.1.6.2 Plan for the distribution of information technology equipment by subdivisions of LLC "XXX";
6.1.6.3 Statistical data on the use of consumables for printer equipment in branches.
6.1.6.4 Information technology equipment for sending for repairs and branches, delivery to users, documents for sending information technology equipment for repair.
6.1.7 Interaction with subdivisions of LLC "XXX" on issues of obtaining:
6.1.7.2 Information about failures, failures of IT infrastructure;
6.1.7.3 Developed requirements and technical specifications for changes in information system Companies;
6.1.8 Interaction with divisions of the Company on issues of presentation:
6.1.8.1 Maintenance of IT infrastructure, troubleshooting, equipment failures;
6.1.8.2 Developed standards in terms of IT services and equipment;
6.1.9 Liaising with the Finance Department on submission issues:
6.1.9.1 Service notes for the implementation of non-cash payment for goods and services under concluded contracts (form B-1R).
6.2 Interaction with external companies
6.2.1.1 When performing the tasks and functions specified in sections 4.2.1, 4.2.2 of this provision, related to issues of the following nature:
1. Strategic issues;
2. Questions of a methodological nature;
3. Issues of an intercompany nature (ie, affecting the interests of different companies in the group);
4. Material issues related to the amount (issue price - more than 5 million rubles);
5. Issues of long-term impact on the company's activities;
6. Questions that the employees of the department meet for the first time in their practice;
7. Other issues that the department employees cannot solve due to a lack of work and time resources, or these issues cannot be effectively resolved by the System and Technical Support Department, the Head of the System and Technical Support Department has the right to initiate the involvement of the General Director of LLC "XXX" specialists - external consultants for advice on these issues, in accordance with the Regulation of LLC "XXX" "On the involvement of external consultants for the provision of consulting and information services."
The competence of the Head of the OSTO includes the adoption management decisions on the recommendations presented by external consultants, as well as their implementation in the practice of the unit.
7 Planning the activities of the Unit
7.1 Planning the activities of the Department of System and Technical Support is carried out on the basis of the "Regulations on strategic planning of LLC" XXX "(P-509 of 04.21.07)," Regulations on planning the activities of departments "(P-283 of 05.06.01), the Action Plan for achievement of the strategic goals of the company for the year, monthly operational plans and budgets, Orders and Orders of the General Director of LLC "XXX".
7.2 The strategic goals of the System and Technical Support Department for the year are established by the Head of the OSTO, agreed with the Head of the Corporate Development Department and approved by the General Director of LLC "XXX".
8 Reporting on the work of the Unit
8.1 The reporting of the System and Technical Support Department is carried out in accordance with the “Regulations on reports in LLC“ XXX ”(P-250 from 08.09.00).
8.2 Based on the results of the implementation of the Strategic Plan for the year Head of OSTO submits to the General Director of LLC "XXX" the Annual Report on the activities of the System and Technical Support Department and the achievement of strategic goals.
8.3 Based on the results of the implementation of the operational (monthly) work plan of the System and Technical Support Department, the Head of the OSTO submits a report to the Head of the Information Technology Department.
8.4 Reporting and analytical materials of the System and Technical Support Department may be provided to other divisions and employees of the Company in agreement with the Head of DIT or with the General Director of LLC "XXX".
9 Key performance indicators
9.1 As the key performance indicators of the System and Technical Support Department, on the basis of which the results of its activities are assessed, the indicators given in Appendix B "Key Performance Indicators of the System and Technical Support Department" are accepted.
9.2 The absolute and relative values \u200b\u200bof the key performance indicators are planned for the Systems Engineering Department within the strategic planning for a year ahead and are recorded in the strategic plans of the Company. The fixation of the actual values \u200b\u200bof indicators takes place within the framework of reports on the implementation of strategic plans.
10 Rights and powers
The system and technical support department is endowed with all the rights and powers necessary to perform its functions. The rights and powers of the System and Technical Support Department are exercised by the Head of OSTO.
The functions, rights and powers of the Head of the OSTO are given in the Regulations "On the Head of the System and Technical Support Department".
11 Liability
11.1 The Head of the System and Technical Support Department is responsible to the General Director of XXX LLC for the achievement of the set goals and implementation of the Strategic Development Plan in terms of the operational activities of the information and technical support of the Company in accordance with Labor Code and the legislation of the Russian Federation.
11.2 The Head of the System and Technical Support Department is responsible for risks arising in the area of \u200b\u200bcompetence of the System and Technical Support Department.
Type of document:
- Position
Keywords:
1 -1
MTO is an activity that is characteristic of almost every organization. The abbreviation stands for "logistics". This is the main topic of the article. In addition to the definition, we will consider the functions, forms, organization of MTO, its management, drawing up plans for maintenance and other important issues on the topic.
Definition
Logistics is one of the types commercial activitiesproviding the organization with material and technical resources, respectively.
And a more detailed definition. Material and technical support - a system of use and circulation of the organization's fixed assets (raw materials, machines, semi-finished products, etc.), means of labor. And also their further distribution by business units, structural departments, consumption in the production process.
The main goal of MTO is to provide material and technical resources for production in the agreed volumes, to the specified location.
Functions
Logistics functions fall into two categories: technological and commercial. Let's consider them.
The commercial functions of the MTO, in turn, are divided again into two groups. The main ones are directly buying or renting technical and material resources. The auxiliary functions of the MTO are the following:
- Marketing. Decision on the choice of this or that supplier, justification of trust in this partner.
- ensuring the purchase / lease of resources, protection of the spectrum of property rights, as well as support business negotiations... Conclusion of transactions and control over their execution.
Technological functions of the institution's material and technical support:
- Resolving issues on the processes of delivery and storage of resources.
- Unpacking, procurement, conservation of resources.
- Pre-processing of raw materials and other resources.
Main responsibilities of the department
The material and technical support of activities is the execution of a number of sequential and interrelated tasks:
- Planning the resource needs of the organization. The basis is data on two production indicators - capital productivity and material intensity. The information determines the optimal ones required for a specific production cycle or a separate release of a specific batch of products / services.
- Procurement task. MTO conducts operational and procurement work on the basis of the enterprise in accordance with needs plans. It also controls the processes of concluding supply contracts, analyzes the "errors" of production.
- Storage of materials and prepared raw materials. Warehouse organization. In addition, the department is responsible for the development of instructions and guidelines according to which stocks should be stored and used.
- Accounting for harvested resources. Strict control over their issuance to structural units.
MTO forms
The logistics center can be different. It all depends on the specifics of the enterprise or firm itself.
Consider the most common forms of logistics for an organization:
- Supply of semi-finished products, finished products or services of a technical nature on economic direct links.
- Wholesale trade in certain means for production, goods. It is carried out through warehouses, procurement bases, and a store network.
- Borrowing, exchange operations undertaken in case of lack of resources, money, investment.
- Recycling of production waste or the use of secondary resources.
- Leasing is one of the main tools in the world of finance, through which you can make a long-term investment in the modernization and re-equipment of production. Creates a stable material and technological base, promotes competitiveness, better quality manufactured goods.
- Purchase of raw materials and resources through special commodity exchanges. Organization of import purchases under the relevant cooperation agreements with foreign companies.
- Development subsidiary plots (example: the manufacture of containers, the extraction of any raw materials). Implementation of further centralized resource allocation.
Classification of MTO forms
The forms of logistics processes can be divided into two categories.
1. Transit (direct). The products are supplied to the consumer from the manufacturer. Purchased goods from suppliers are distributed to retail outlets. Accordingly, there are no intermediaries here, and the "buyer-seller" relationship is a direct economic connection.
Positive moment: a significant acceleration of the delivery process, strong business ties, the absence of intermediary, intermediate operations. All this translates into an undoubted plus: a significant reduction in transit costs. This form of organization of MTO is advisable with constant cooperation, with a large volume of resources being sold.
2. Warehouse. The delivery of products is carried out using distribution, intermediate warehouse terminals and complexes. Convenient for those cases where materials and raw materials are consumed in small quantities. Initially, resources are purchased here at wholesale prices, then they are sent to warehouses, and from there to the end consumer. Inventories begin to decline, and the turnover of funds increases.
The enterprise gets the opportunity to import resources at a convenient time, in the amount required "now". This gives intermediaries the opportunity to prepare the cargo in advance for transportation in order to deliver it at the first request of the consumer organization. But for such convenience, the costs are borne by the buyers themselves - so-called warehouse margins are introduced. With all the advantages, this form of organization of MTO still increases the total production costs.
Organizational structure
Procurement management is the organization of two processes: procurement and supply management. Let's take a closer look at this.
Organization of purchases:
- Management of purchases of certain works.
- Organization of the purchase of the necessary raw materials, equipment. This is the management of procurement of materials, procurement of equipment and procurement of services.
- Consulting Procurement Management.
Now for the second process. Supply management is the following vectors of activity:
- Inventory Management.
- Supply management of our own products.
- Managing the allocation of resources within the organization itself.
Forms of management organization
Logistics management - choosing one of three proposed forms of resource delivery:
- Decentralized. Workshops, branches of the enterprise themselves export the raw materials they need from industrial warehouses... Service transport is used. This form is more suitable for those enterprises that carry out individual or small-scale production.
- Centralized. On the contrary, it is suitable for enterprises that already aim at mass production. Warehouses, according to a pre-compiled schedule, transfer to the shops a certain amount of required material resources. Such an organization provides an opportunity to prepare in advance for delivery, it is more expedient to use transport, auxiliary working departments, which are directly involved in the delivery of the required raw materials to the shops. The centralized delivery of resources, in addition, greatly simplifies the system of accounting and control over the passage of raw materials, equipment, materials from the main warehouse to a specific workplace.
- Mixed. In this form, there is a joint use of both the centralized and the decentralized form. Accordingly, some resources are supplied to certain shops according to the established schedule. At the same time, the divisions of the organization take out raw materials of a different quality from the warehouses themselves, using official transport.
Governance structures
The enterprise is characterized by the systematization of services, departments of material support. There are three main management structures:
- Functional. Each department performs its strictly defined function. This division is typical for enterprises engaged in small-scale or one-off production with a small range and small volumes of materials.
- According to the commodity principle. Here, individual MTO divisions carry out the entire range of work on the supply of raw materials. Such management is most typical for mass, large-scale production, which is distinguished by a wide range, large-scale stocks of raw materials.
- Combined. Some of the department's specialists are busy with issues of external resource provision. Other employees are involved in the intra-production movement of raw materials, equipment and other necessary resources.
Disadvantages in the organization of logistics
If the logistics program is not built correctly, then this can lead to a number of negative consequences of the scale of the entire enterprise. For instance:
- Under-release of products. This leads to a decrease in profits.
- An increase in systematic costs due to downtime (a consequence of a lack of resources for production).
- Release of defective products.
- Decrease in the competitiveness of products.
- Losses due to spoilage of raw materials, unclaimed due to excessive reserves.
MTO plan
MTO planning is getting the basis for making a decision on the purchase of raw materials. The following planning stages are distinguished here:
- Market research. This is the collection, analysis, processing and evaluation of data about offers, their range, cost necessary materials and raw materials. Analysis of the costs of their delivery.
- Calculation of the enterprise's need for these resources based on the balance of the MTO. Both external and internal sources of support are taken into account.
- Drawing up procurement plans.
- Analysis of the purchase made.
Operational work on logistics
Operational work on material and technical training is the following:
- Receiving, as well as accounting for various stock notices for distributed products (more typical for centralized enterprises).
- Through MTO, the organization orders the receipt of raw materials from suppliers, concludes cooperation agreements with them, and monitors their implementation.
- Specification of production assets. In other words, the determination of the enterprise's need for any raw materials, materials according to a special nomenclature-price tag. There, all resources are categorized by type, size, profile and other characteristics.
- Quantitative and qualitative reception of the required raw materials.
- The process of organizing the supply of workshops, production units.
- Management of the delivery of materials and equipment to workshops.
Logistics is like supplying an organization necessary raw materials and equipment, and planning the internal movement of resources across the shops. The success of the entire enterprise largely depends on its competent organization, the choice of the desired form of supply management.
- Department of technical support(further - The Department ) is an internal structural unit Information Technology Office (further - Control ).
- The activities of the Division are aimed at ensuring the reliable operation of Computer and other office equipment (further - Technics ), its development and adaptation, automation of various activities of the organization.
- The department in the course of its activities is guided by the current legislation of the Russian Federation, regulations organization, the Charter of the organization, this Regulation and other internal documents of the organization.
- Structure and staffing table The department is determined by the management of the organization as advised by the Head of the Department
- The direct management of the Department is carried out by the Head of the Department, who is appointed and dismissed by the director of the organization on the recommendation of the Head of the Department, who exercises general management of the Department. The head of the department organizes the interaction of the employees of the Department with other structural divisions of the organization, carries out the current and forward planning work of the Department and bears personal and administrative responsibility for the implementation of the tasks assigned to the Department.
- The Head of the Department is directly subordinate to the Head of the Department. The rights and obligations of the employees of the Department are determined by the corresponding job descriptions. Legal relationship between the employee and the administration of the organization are established and regulated by an employment contract.
- The Department includes:
- Head of Department;
- Senior Specialist of the Department;
- Department Specialist;
- Department Specialist.
Department tasks
The main tasks of the Department are:
2.1 Purchase, maintenance and repair of Equipment in accordance with the requests of the structural units of the organization;
- Automation of various areas of the organization's activities as part of the provision of Technique for employees' workplaces;
Main functions of the department
To solve the assigned tasks, the Department performs the following functions:
3.1 search for suppliers of Equipment and purchase of Equipment at the request of structural divisions of the organization;
3.2 modernizes the Technique of the organization;
3.3 installation and initial configuration of new workplaces for employees of the organization;
3.4 technical support for users of the Organization's Technique;
3.5 performs routine maintenance related to the replacement, repair and operation of the organization's equipment;
Performance indicators and performance evaluation criteria
The criteria for evaluating the activities of the Department are:
- reliable and trouble-free operation Techniques of the organization;
- absence of claims from the employees of the organization's divisions, the organization's management and the regulatory bodies of state supervision on issues within the competence of the Department.
Duties and rights of employees of the technical support department
The employees of the Department have the right to:
5.1.1 receive by written request the head of the Department, signed by the management of the organization, conclusions, documents, certificates and other materials necessary for the fulfillment of the tasks assigned to the Department from other structural divisions of the organization;
5.1.2 involve, in agreement with the management of the organization and the head of the relevant department, specialists from other departments of the organization to carry out tasks and instructions from the management of the organization;
5.1.3 make suggestions for improving the work of the Division and the Office;
5.1.4 participate in the consideration of issues and the development of documents related to the performance of their duties.
The employees of the Department are obliged to:
5.2.1 strictly fulfill their job dutiesfixed in the respective job descriptions, one-time assignments of the management of the organization on issues of the competence of the Department, as well as strictly observe production discipline;
5.2.2 protect the interests of the organization, contribute to the creation and maintenance of the organization's image as a reliable business partner, and keep trade secrets;
5.2.3 improve the level of professional knowledge;
5.2.4 create and maintain a business atmosphere in the organization's team, treat employees with due care and respect.
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1. General Provisions
1.1. The department of material and technical supply, being an independent structural unit of the enterprise, is created and liquidated by the order of [name of the position of the head of the enterprise].
1.2. The department is headed by a chief appointed to the position by order of [name of the position of the head of the enterprise].
1.3. The head of the procurement department has a [fill in] deputy (s). The duties of the deputy (s) are determined by the head of the logistics department.
1.4. Deputy (s) and heads of structural divisions (bureaus, sectors, etc.) within the procurement department, other employees of the department are appointed and dismissed by order of [name of the head of the enterprise] on the proposal of the head of the procurement department.
1.5. The department reports directly to [name of the position of the head of the enterprise].
1.6. In its activities, the department is guided by:
The company's charter;
This regulation;
The legislation of the Russian Federation;
1.7. [Enter what you want].
2. Structure
2.1. The structure and staffing of the department is approved by [the name of the position of the head of the enterprise], based on the specific conditions and characteristics of the enterprise, as advised by the head of the logistics department and in agreement with the [personnel department, organization and remuneration department].
2.2. The department of material and technical supply may include structural divisions (groups, sectors, bureaus, sections, etc.).
For example: warehouses of raw materials and materials, bureaus (sector, group) planning, accounting and reporting, bureau (sector, group) contracts and claims, bureau (sector, group) of operational management.
2.3. The regulations on subdivisions of the department of material and technical supply (bureaus, sectors, groups, etc.) are approved by the head of the department of material and technical supply, and the distribution of duties between employees of the departments is carried out [by the heads of bureaus, sectors, groups; deputy head of department].
2.4. [Enter what you want].
3. Tasks
The logistics department has the following tasks:
3.1. Providing production units of the enterprise with material and technical resources.
3.2. Preparation and conclusion of contracts for the supply of material and technical resources.
3.3. Organization of rational use of material and technical resources.
3.4. [Enter what you want].
4. Functions
The Procurement Department performs the following functions:
4.1. Determination of the need for material resources (raw materials, materials, semi-finished products, equipment, components, fuel, energy, etc.).
4.2. Determination of sources of coverage of the need for material resources.
4.3. Development of projects for long-term, current plans and balances of material and technical support, production program enterprise, repair and operational needs of the entire enterprise and its divisions.
4.4. Providing the enterprise with all material resources of appropriate quality necessary for its production activity.
4.5. Drawing up balances of material and technical support, summary tables by types of raw materials, materials.
4.6. Creation of stocks of material resources required for production.
4.7. Preparation and conclusion of contracts with suppliers in accordance with the established procedure.
4.8. Coordination of conditions and terms of supply of material resources.
4.9. Analysis of the possibilities and feasibility of establishing direct long-term economic ties for the supply of material and technical resources.
4.10. Study of operational marketing information and advertising materials about the offers of enterprises wholesale trade and procurement organizations in order to identify the possibility of acquiring material and technical resources.
4.11. Ensuring the delivery of material resources in accordance with the terms determined by contracts.
4.12. Organization of acceptance of material and technical resources at the warehouses of raw materials and materials.
4.13. Organization of quality control, quantity, completeness of material and technical resources when they are received at the warehouses of raw materials and materials.
4.14. Preparation of claims against suppliers in case of violation of their contractual obligations and preparation of calculations for these claims.
4.15. Coordination with suppliers in the prescribed manner of changes in the terms of contracts.
4.16. Participation in the development of enterprise standards for the material and technical supply of the quality of products.
4.17. Development of standards for production (warehouse) stocks of material resources.
4.18. Ensuring control over the state of stocks of materials, raw materials, semi-finished products and components.
4.19. Operational regulation production stocks at the enterprise.
4.20. Compliance with the limits for the release of material resources and control over their expenditure in the divisions of the enterprise for their intended purpose.
4.21. Development and implementation of measures to improve the efficiency of the use of material resources, reduce costs associated with transportation and storage, as well as recommendations for the use of secondary resources and production waste.
4.22. Identification of surplus raw materials, materials, equipment and other types of material and technical resources and their sale to third-party organizations.
4.23. Organization of warehouse management.
4.24. Security high level mechanization and automation of transport and warehouse operations, the use of computer systems and regulatory conditions for the organization and labor protection.
4.25. Accounting for the movement of material and technical resources.
4.26. Seizure of excess material residues in the divisions of the enterprise, their transfer to the warehouse of raw materials and materials, to other divisions and the proper registration of such operations.
4.27. Development of proposals for replacing expensive and scarce materials and raw materials with more affordable ones.
4.28. Control over the correctness of invoices and other settlement documents of suppliers presented for acceptance and ensuring the timely transfer of these documents for payment.
4.29. Participation in the formation of prices for manufactured products and the assessment of the reasonableness of suppliers' prices.
4.30. Planning and organizing the following events:
Establishing relations with both existing and promising (including foreign) suppliers, primarily on the issues of prices and quality of raw materials, materials, semi-finished products, components;
Purchase of bulk types of raw materials and materials in large packaging (railroad and road tankers, containers, bags on pallets, etc.);
Purchase of small lots certain types material and technical means;
Introduction of the practice of preferential purchase of raw materials from enterprises selling on a partial prepayment basis;
Search for each type of raw materials and materials of two or more suppliers in order to eliminate dependence on one supplier and minimize losses from disruptions in the supply of raw materials, as well as lower prices for these products;
- [write in what you want].
4.31. Compilation:
Lists of suppliers, their details, schemes of direct economic relations with suppliers;
Applications for material and technical resources (consolidated annual; annual, received from divisions of enterprises; quarterly; monthly);
Summary data on the distribution and sale of funds for raw materials and supplies;
Documents (summaries, information, certificates) on the distribution and sale of funds for all types of supplies;
Acts, conclusions on the quality of incoming material and technical resources;
Commercial acts;
- [write in what you want].
4.32. [Enter what you want].
5. Rights
5.1. The logistics department has the right to:
Provide structural units of the enterprise with instructions on the expenditure of material and technical resources;
Require and receive from all structural divisions of the enterprise the information necessary to perform the tasks assigned to the department;
Control the rationality and correctness of the use of material and technical resources by the divisions of the enterprise;
Independently conduct correspondence on material and technical supply issues;
Represent in the prescribed manner on behalf of the enterprise on issues related to the competence of the department in relations with state and municipal authorities, as well as other enterprises, organizations, institutions;
Submit, in accordance with the legislation, proposals to the management of the enterprise on attracting material and disciplinary responsibility officials enterprises based on the results of inspections;
To attract, in the prescribed manner, specialists from structural divisions of the enterprise, experts from third-party organizations to participate in the consideration and performance of work on issues within the competence of the department in accordance with this regulation;
- [write in what you want].
5.2. The head of the logistics department signs and signs documents related to the material and technical supply of the enterprise (plans, agreements, reports, estimates, certificates, statements, acts, etc.).
5.3. The head of the department of material and technical supply has the right to make proposals to the personnel department and the management of the enterprise on the movement of employees of the department, their reward for successful work, as well as proposals to impose penalties on employees who violate labor discipline.
5.4. [Enter what you want].
6. Relationships (service connections) **
To perform the functions and exercise the rights provided for by this regulation, the procurement department interacts:
6.1. With production departments on issues:
Receipt:
Calculations of needs and requests for material and technical resources;
Reports on the use of material and technical resources and compliance with the established consumption rates;
Acts of marriage, drawn up in the prescribed manner;
Documentation on the acceptance of material and technical resources by divisions;
Information about the remains of raw materials, materials, semi-finished products, components;
- [write in what you want].
Providing:
Supply plans for material and technical resources;
Limit cards for the release of material and technical resources;
Information on the availability of material and technical resources in the warehouses of raw materials and materials;
- [write in what you want].
6.2. With the production and dispatch department on the following issues:
Receipt:
Production plans and production schedules;
Information about the norms of backlogs at sites and in workshops and their observance;
Schedules for supplying materials to production units;
Information about the reasons for violations of the production process;
- [write in what you want].
Providing:
Information about the provision of units with material and technical resources;
Data on total delivered products in accordance with the nomenclature stipulated by the plans for material and technical supply and concluded contracts;
Information on the availability of material and technical resources in the warehouse of raw materials and materials;
Explanatory notes on the reasons for violations of the terms and volumes of transfer of material and technical resources to production units, which entailed downtime;
6.3. With the department of the chief technologist on the following issues:
Receipt:
Consumption rates of material and technical resources to determine the volume of material and technical support;
Tolerances for deviation of the quality of material and technical resources;
Applications with a list of material and technical resources required for production;
Production plans;
Answers to proposals for replacing expensive and scarce material and technical resources with more affordable ones;
Interchangeability tables of material and technical resources;
Material replacement notices;
- [write in what you want].
Providing:
Consulting on materials and raw materials;
Inquiries about permissible technological deviations of material quality;
Agreed technological conditions for special materials;
Technical and instructional documentation for the material and technical resources transferred to production;
- [write in what you want].
6.4. With the quality control department on the following issues:
Receipt:
Documents confirming the quality of material and technical resources;
Product acceptance certificates for quality and completeness;
Product rejection certificates;
Instructions on the termination of the supply of material and technical resources to production that deviate from technical conditions;
- [write in what you want].
Providing:
Suppliers' accompanying documents for material and technical resources arriving at the enterprise (certificates, declarations of conformity, passports, instructions, specifications, etc.);
Copies of supply agreements and amendments to them;
Documents required for drawing up complaints;
- [write in what you want].
6.5. With the transport department on questions:
Receipt:
Operational, monthly, quarterly and annual plans-charts transportation, material and technical resources;
Delivery schedules vehicle for loading material and technical resources taken from suppliers;
Transport and forwarding documentation with marks on the acceptance of material and technical means from suppliers;
Reports on the implementation of plans for loading and unloading, centralized delivery of material and technical resources;
- [write in what you want].
Providing:
Plans for the purchase of material and technical resources under the concluded contracts;
Vehicle filing applications;
Instructions and requirements for the transportation of material and technical equipment different kinds transport;
- [write in what you want].
6.6. With the planning and economic department on the issues:
Receipt:
Plans for the production of products (performance of work, provision of services) for a month, quarter, year;
The results of the analysis of the activities of the department of material and technical supply for the previous planning periods;
Calculations of the volume of stocks of material resources;
- [write in what you want].
Providing:
Calculations of the need for material resources (raw materials, materials, semi-finished products, equipment, fuel, energy, etc.);
Data on changes in prices for material resources from suppliers;
Drafts of long-term and current plans for material and technical support of the production program, repair and maintenance needs of the enterprise and its divisions;
Reports on the implementation of plans for material and technical supply;
- [write in what you want].
6.7. With the financial department on questions:
Receipt:
Agreed draft claims;
Proposals to eliminate the reasons that served as the basis for filing claims and sanctions against the enterprise;
Approved calculations of standards for working capital;
- [write in what you want].
Providing:
Projects of long-term and current plans for material and technical support of the production activities of the enterprise;
Copies of claims made by contractors;
Draft claims to counterparties in case of violation of their contractual obligations;
Reports on the implementation of plans for material and technical supply;
- [write in what you want].
6.8. With the chief accountant on:
Receipt:
Approved cost estimates for the acquisition of material and technical resources;
Results of inventory of material and technical resources;
Reporting data on the movement of raw materials and supplies, on their balances at the end of the reporting period;
- [write in what you want].
Providing:
Commodity and accompanying documentation;
Reports on material and technical resources shipped by contractors;
Information about the state of stocks in the warehouse of raw materials and supplies;
Reports on the costs incurred for the purchase of material and technical resources;
- [write in what you want].
6.9. With the marketing department on questions:
Receipt:
Generalized information about suppliers of materials, raw materials, semi-finished products;
Information on prices for the required material and technical resources from various suppliers, procurement organizations;
Information about the state of the commodity market;
Information about the emergence of new types of materials, raw materials, semi-finished products, components with the application of technical characteristics;
Information about the demand for material and technical resources, its possible fluctuations and their reasons;
Information about large suppliers (estimated and actual turnover volumes, stability in the product market, etc.);
Information about planned exhibitions, fairs;
- [write in what you want].
Providing:
Information about the concluded contracts for the supply of material and technical resources;
Applications for holding marketing analysis wholesale and retail prices for products sold;
Reports of the quality control department, chief technologist, production departments on the quality of material and technical resources;
Documents required for registration of participation in exhibitions, fairs;
6.10. With the legal department on:
Receipt:
Results of legal examination of contracts, orders, orders, instructions submitted for approval;
Draft contracts for the purchase of material and technical resources;
Protocols for agreeing disagreements on the terms of contracts to be concluded;
Agreed claims and claims against suppliers of material and technical resources for violation of their contractual obligations;
Explanations of the current legislation and the procedure for its application;
Analysis of changes and additions to civil legislation;
- [write in what you want].
Providing:
Orders, orders, instructions for sighting and legal expertise;
Information on violations of contractual obligations by counterparties, on non-compliance with delivery dates;
Documents and necessary calculations for making claims and claims against suppliers of material and technical resources regarding their violation of contractual obligations;
Applications for the search for the necessary regulatory documents and for clarification of the current legislation;
- [write in what you want].
6.11. From [name of structural unit] on issues:
Receipt:
- [enter what you want];
- [write in what you want].
Providing:
- [enter what you want];
- [write in what you want].
7. Responsibility
7.1. Responsibility for the proper and timely performance by the department of the functions provided for by this regulation is borne by the head of the department of material and technical supply.
7.2. The head of the procurement department is personally responsible for:
Compliance with the legislation issued by the department of instructions, orders, issued invoices, compliance with the rules of accounting and reporting;
Submission of reliable consolidated statements and compliance with the deadlines for their submission to the relevant divisions of the enterprise;
Ensuring the safety of material and technical resources;
Compliance with the limits of spending funds allocated for the material and technical support of the enterprise;
Rational spending of funds allocated for the acquisition of material and technical resources;
Implementation of plans for material and technical support in terms of terms, volumes and nomenclature;
Providing the management of the enterprise with information on the work of the department of material and technical supply;
Timely, as well as high-quality execution of documents and orders of the company's management;
Preventing the use of information by department employees for non-official purposes;
Compliance work schedule employees of the department.
7.3. The responsibility of the employees of the material and technical supply department is established by the job descriptions.
7.4. [Enter what you want].
Head of structural unit
[initials, surname]
[signature]
[day month Year]
Agreed:
[official with whom the regulation is agreed]
[initials, surname]
[signature]
[day month Year]
Head of the legal department
[initials, surname]
[signature]
[day month Year]
Biography
Head - Egorova Tatiana Nikolaevna
Address: Cheboksary, st. K. Marx, 56, office number 229
t. 8 (8 352) 62-61-51
Tasks and functions of the department
1. The department exercises the following powers in the established field of activity:
1.1. Material and technical supply of the Office and its territorial departments, including the provision of office equipment and periodicals;
1.2. Creation of economic and living conditions for the efficiency of the work of the Department's employees;
1.3. Monitoring the functional state office space civil servants central office;
1.4. Participation in the procedures for placing orders for the supply of goods, performance of work, provision of services for the purpose of material and technical support of the Office and its territorial departments;
1.5. Organization maintenance and repair of office equipment;
1.6. Provision of public utilities and maintenance of buildings and structures of the Office and its territorial departments;
1.7. Preparation of annual capital construction plans and overhaul;
1.8. Organization (including the development, coordination and approval of pre-project and project documentation) and control over the implementation of capital construction or capital repairs of administrative and other buildings and structures of the Office and its territorial departments;
1.9. Drafting of annual plans for the needs of the central office of the Office and territorial divisions in fixed assets, capital investments, fuel and energy resources and transport;
1.10. Ensuring the development of the allocated financial resources for the material and technical, economic support of the Office, as well as limits for capital construction, major and current repairs and material resources;
1.11. Preparation of technical specifications for the procedures for placing orders for the conclusion of state contracts for the supply of goods, performance of work, provision of services to meet the needs of the Department on issues related to the competence of the department;
1.12. Organization and provision smooth operation road transport in the Office of the Office and territorial departments;
1.13. Carrying out maintenance and current repair of cars;
1.14. Transport support activities of the Office;
1.15. Material and technical support for fire safety;
1.16. Participation in conducting complex and thematic inspections of territorial departments on issues within the competence of the department;
1.17. Formation of the established reporting on the subject of the department's activity;
1.18. Coordination and control over the activities of structural divisions and territorial divisions of the Office on issues attributed to the jurisdiction of the department;
1.19. Performing other functions on behalf of the management of the Office provided for by the legislation of the Russian Federation.