How to create a diagram in powerpoint. How to create animated charts in PowerPoint. Insert charts into PowerPoint

1. Create and insert charts on an existing slide

One of the best ways to display numerical information graphically is with charts.

In Power Point, it's pretty easy to add a diagram to your presentation. Giving the diagram the desired look is also easy - just a few mouse clicks.

Insert charts into your presentation

There are two ways to insert a chart into a presentation.

• Create a new slide using layouts containing a chart.
• Add a chart to an existing slide.

Using layouts is the easiest way to create a new slide as it helps you position all the elements on the slide. If you want to add a chart to an existing slide, you might need to adjust the size and position of the existing objects to make room for the chart.

Add a chart to an existing slide

To add a chart to an existing slide, follow these steps.

1. Go to the slide where you want to place the chart.

2. Select Insert \u003d\u003e Chart.

Alternatively, click the Add Chart button on the Standard toolbar.

3. Enter data into the table.

4. Replace the data from the examples with your own.

5. Click outside the chart to return to the slide.

6. Place all the elements in the required order.

The diagram will undoubtedly be positioned above all the elements on the slide. To resize a chart, select it and drag one or more handles.

The chart can be moved like any other object. Click on it and drag it to the selected area. You may need to move, delete, or resize other objects to place the chart on the slide.

After adding the chart to the slide, edit its content by double-clicking on it. To stop editing and resume working with other slide elements, just click outside the diagram

2. Create and insert charts when creating a new slide

Power Point contains a property called Chart Library.

It allows you to add various types of useful charts to your slide. With the chart library, you can create an organization chart, cycle chart, bar chart, pyramid chart, target chart.

The easiest way to create charts is to insert a new slide whose layout contains room for the chart. Follow these steps.

1. Run the command Insert \u003d\u003e New Slide or press< Ctrl + M > to insert a new slide. A new slide will be created and then the task pane will open, which contains layouts. Choose a layout that provides room for the diagram.

2. Select a Chart layout or Organization Chart.

For these elements, scroll through the list - they are located almost at the very end.

3. Double-click the slide element where you want to place the chart.

The Diagram Library dialog box shown in Fig. 1.

4. Determine the type of chart you decide to create.

The Chart Library allows you to create six different types of charts.

5. Click the OK button.

So, the diagram is created. In fig. 2 shows the initial view of the organization chart. Other types of diagrams are similar.

Figure: 1 Dialog Box Diagram Library

Figure: 2 You can start working with this organization chart

6. Modify the diagram.

7. Done! But remember that everything is just beginning. The diagram must be modified and tweaked until it meets all requirements.

To add a chart to an existing slide without using the above layouts, click the Add Chart or Organization Chart button on the Draw toolbar. The Chart Library dialog box opens. Select the required chart type and click the OK button - the chart will be added to the slide.

Completed assignments are sent to the course.

The creation of diagrams is available in any office suite and applies to each program included in them. With their help, you can many times increase the information content of any document. This is especially important for presentations, so many users are wondering how to create a diagram in PowerPoint 2010? However, looking ahead, we will say that the guidance that will be presented below is common to all versions of this program.

How to create charts in PowerPoint?

The convenience of charts in PowerPoint cannot be overstated. They are inserted into the presentation as a separate media file, which, in turn, implies that you can make changes to them in real time and edit individual elements in every possible way. But we will figure out how to customize diagrams a little later, now we will offer ways of how to create diagrams in PowerPoint.

Method number 1: pasting into the text area

If you are creating a presentation from scratch, then the easiest way for you to use is this method, which involves inserting a diagram into the text area. But on the other hand, this method will be the fastest way to insert the desired element into the document.

Once you complete all of the above steps, a chart will be inserted into the slide. However, it should be borne in mind that it occupies a separate area, and in some cases it becomes problematic to arrange other elements on the slide.

Method number 2: standard creation

There is a second way how to create charts in PowerPoint. In general, it practically does not differ from the previous one, only the window with parameters is called in a different way. Let's take a closer look at this:

All further actions do not differ from those described in the previous method starting from the fourth point. You need to define the type of chart, select its style and click the "Ok" button.

Method 3: paste from Excel

If you have previously created a chart in Excel, then you can easily insert it into PowerPoint. This method compares favorably with the previous ones in that in the end you can change the values \u200b\u200bin the spreadsheet editor, and observe the result directly in the presentation. So, let's figure out how to create charts in PowerPoint by pasting them from Excel:

After that, the chart from the table will be inserted into the presentation. If you wish, you can check the box next to "Link" in the file selection window so that when changes in Excel change the diagram in PowerPoint.

Chart setup

So we figured out how to create diagrams in PowerPoint, now let's go directly to the question of how to customize them.

In order to set the values \u200b\u200bin the chart, you need to do the following:

This way you can change all parameters. Now you know not only how to create charts in PowerPoint, but also how to customize them.

Conclusion

So we figured out all the features of working with diagrams in PowerPoint presentations. As you can see, inserting them is not so difficult, in principle, as well as setting. By the way, many users are wondering how to make diagrams in PowerPoint on the phone, however, unfortunately, this is impossible, since this tool is simply not available in the application.

Those who work in Microsoft Office PowerPoint know that, starting with the 2007 version, charts inserted into a presentation are essentially charts created using 2007 spreadsheets. This gives tremendous control over the appearance of charts, in particular, it concerns huge number of visual effects. appeared in 2007 /

However, few people know that you can diversify the display of an Excel chart in a PowerPoint presentation by adding animation effects. At the same time, the control over the animation of the diagram is quite flexible, which allows you to highlight and underline individual elements of the diagram, which will undoubtedly improve the perception of the data that needs to be conveyed to the audience of the presentation.

Let's walk you through the steps how to insert a diagram and give it life by adding animation effects. As an example, I used the table of distribution of the share of Internet users in countries, in% of the population from.

1. Insert the chart into the slide.

For the chart, I chose a horizontal grouped cylinder chart. The choice is explained, first of all, by the fact that the source of information - the research of the "Public Opinion Foundation" also uses this type of diagram to display this data.

After inserting a chart into a slide in a PowerPoint 2007 presentation, another window opens - an Excel 2007 spreadsheet, from which data is taken to display in a chart on a slide. By default, it is filled with some nonsense that we only need to see how the chart will look on the slide. Replace this data with your own. Pay attention to the signatures in the signature column, and data in the data column. Of course, it's not a big problem to tell the Excel 2007 spreadsheet where to get the data and labels for the chart - but why do we need extra work ?! Do not delete the entire data - along with the data, the chart plotting range will be deleted, and you will have to mark it up again.

After inserting the data, adjust the data range to build the chart. to do this, drag a square in the lower right corner of the blue frame, placing it in the lower right corner of your range. The box should contain labels for categories (countries) and a column of numbers indicating the percentage of users. Do not forget to change the category labels (the first row of the table - this can help in creating a beautiful legend for the diagram.

As soon as you add data, it is immediately displayed in the chart.

The chart is formatted like a regular Excel 2007 chart.

You will get something like this:

Not bad, but for some reason Brazil was at the top, being the last in the table. the leader, Australia, on the contrary, moved down. This is because in the horizontal chart we used, the categories follow a vertical axis from bottom to top, as is common in mathematics. Let's change this order.

Right-click on the Y-axis labels (list of countries) and select "Axis format", and then check the "Reverse order of categories" box.

The diagram is clearly better. Now I want to highlight the line with Russia. To do this, select the cylinder with data for Russia and select "Data point format" from the context menu, specifying a different fill option for this data point:

2. Add animation to the diagram

On the "Animation" tab, select "Animation Settings"

The Animation Settings panel opens on the right side of the screen. If the Add Effect button is not active, it means that no objects were selected on the slide. Anamation can be configured for any object on a slide, or for a group of objects. For example, you can animate the entire diagram, or you can animate only individual points to which you want to draw attention. Click on the column showing data for Russia so that only it remains highlighted.

Selected "Add Effect" - "Input" - "Rectangle"

By default, animation is applied to the entire chart. Let's set up animation effects for the chart. To do this, open the list of settings for the selected animation effect and select "Effect Options".

On the "Chart animation" tab, select one of the grouping modes:

The following effects are possible for grouping objects when animating a diagram:

• As one object - the animation is applied to the entire diagram;
• by Rows - Adds each data series to the chart one at a time. For example, if you have a bar chart that shows quarterly sales by region, you can display bars by quarter over a specific period of time;
• by Category - Adds each data category one at a time to the chart. For example, if you have a bar chart showing quarterly sales by region, you could display the bars by region over a period of time;
• by series elements - adds one marker in each series to the chart. For example, if you have a bar chart showing quarterly sales by region, you could display bars for each region, one quarter over a period of time;
• by category elements - adds a marker for each category to the chart one at a time. For example, if you have a bar chart showing quarterly sales by region, you could display bars for each quarter, one region over a period of time.

Note that if you chose to group by elements, then to the left of the diagram, the animation numbers for each element are shown.

By selecting the appropriate number, you can simply delete the animation of the elements you do not need in the list on the right to leave only what you need. You can also adjust the speed and other animation effects for each of the elements.

3. A final remark.

Be careful when choosing an animation effect for your chart: not all effects support separate animations for series, categories, and chart elements. For example, you can use the Bounce and Creep effects to animate only the entire diagram. If you want to use a specific effect that does not support animation of the chart components, you need to ungroup the chart and work with its components directly.

Surprisingly, the Gantt chart, which is one of the most well-known and used types of charts for management planning, is not present in PowerPoint. Recall that the Gantt chart belongs to the strip chart types, which help to graphically display an action plan for tasks and deadlines. This is why Gantt charts are often used when creating work projects.

However, Microsoft Office has not ignored this tool, including it in Microsoft Project. You can take a screenshot (snapshot) of the diagram and paste it into PowerPoint. In some cases, this is a perfectly valid option, but it will not be possible to edit this information in PowerPoint.

In addition, presentations usually require very little data, otherwise there is a risk of overloading the slide with information and it will be difficult for participants in the presentation. Accordingly, it is quite possible to do without Project and make a Gantt chart in PowerPoint. For the sake of fairness, it must be admitted that the information is edited by means of Excel, in which it will be necessary to perform some subsequent actions.

How to build a Gantt chart - stages.

In Microsoft PowerPoint

1. Insert a chart. To do this, use the command of the same name on the control ribbon, or the "Diagram" icon on a new slide.
2. Select the "Stacked Bar" chart type. A chart is added to the slide, and Excel is displayed on the screen at the same time as PowerPoint.

Gantt chart in Excel

1. Reduce the number of columns in the table, remove row 3 as unnecessary.
2. Instead of the "Category" names, enter the names of the project (plan) tasks.
3. The Row 1 column is the start date of the tasks. You need to set the appropriate digital indicators in it. For example, the ordinal month of the start of the task if months are a time criterion.
4. The Row 2 column indicates the duration of the task. Indicators must be specified. Units of measurement must be the same for all tasks.
5. Close Microsoft Excel.

In Microsoft PowerPoint (continued)

1. Select the first row of data and use the context menu to change the appearance, making it invisible. Those. you need to do: "Format data series", "Fill" - "No fill", "Border color" - "No lines".
2. Activate the chart and go to the "Layout" tab. Here you can adjust the display of captions.
3. Select "No" via the "Chart Title" button, since the title will be displayed in the slide title.
4. Add the names of the horizontal and vertical axes through the "Axis names" if necessary.
5. Other settings that can be applied: Legend - No, Data Table - No.

A diagram is a graphical version of the display of text information. It is constantly used at presentations, exhibitions, seminars and other events where you need to visually show numbers or results.

A chart can be made in many programs that can be filled with digital and text data. These include applications such as Microsoft Office Word, Microsoft Office Excel, Microsoft PowerPoint and many more.

This article will show you how to make a diagram in your presentation using different programs.

Pie chart in Microsoft Office Excel

Run the program and enter data, or open a ready-made file.

Enter simple test and numeric data that is actually entered into the pie chart.

For example, you can take any numbers from your daily life - how much time do you spend on breakfast, dinner, watching TV, and so on.

You put text data in one column under each other, and put the time in another column opposite your actions in digital format.

Now save the document and select with the mouse all the data fields by clicking on the initial filled cell. Now, without releasing the mouse button, select all the other data.

After that, click on the "Insert" menu item and select the "Chart" item.

In the window that opens, select the type of display of your data, which will be entered into the presentation diagram. As you can see, the choice is wide enough so that you can choose the option that suits you the most.

If you click on the thumbnail image, you will see an example of your finished diagram in the presentation.

The preview is done in the data source window, where you can check if the selected row and column data is correct.

Click on the menu item "Data signatures" and choose the appearance of your information. For example, you can choose percent display or as categories.

After that, click on the "Finish" button. That's it, now you can copy and paste this chart into any document or report you need.

Presentation diagram in Microsoft Office Word

While graphs and tables are most conveniently created in Microsoft Office Excel, Word also includes this feature.

Since Word and Excel are part of a common software package created by the world famous Microsoft corporation, they are closely related to each other.

For example, in Word charts are created using Excel tools. To do this, start Word and go to the "Insert" tab and select the "Chart" tool.
You will see a miniature Excel window with an example of data and an illustrative chart view.

There are two options for adding a graph to your document.

First way. To create a beautiful presentation, you embed data from the Excel program into the Word by selecting, copying and pasting a graphic image into a document.

The second method is more difficult, but eventually you will learn how to quickly make changes to the data table. You should remember that although the Excel sheet is closely related to the Word, its content will not appear automatically in the Word, so the diagram must first be copied and pasted into a text document. At the same time, it will directly contact the Excel program and, if you do not close it, you can immediately make changes to the schedule, the values \u200b\u200bof which will automatically change in the document.

Below is an example of a ready-made display of graphical information.

First, create a few new pages with text content. Now go to the place where you want to insert a visual graph.

To create graphs or charts, you need to use the auto-markup tool, which is located in the "Insert" menu, in which you select the line "table" or "chart".

Using the Page Up and Page Down keys, navigate to the place where the graphic is inserted.

Go to the subdivision structure tab and select the "Format" menu in it, in which you click on the page layout. A window will open listing all the tasks of the program.

Now you save the document as a presentation file, you can present it to invited guests.