Footer styling in PowerPoint. Adding headers and footers to a presentation How to make a header or footer in turn point

Use Sample issue to create and modify presentation handouts. The changes apply to all pages of the printed handout.

You can change the number of slides on the page, the page orientation, and the size of the slides. In addition, you can add or remove page numbers, headers and footers, date and time, pictures and backgrounds.

To open handout options, on the tab View in a group Sample modes press the button Sample issue.

Change layout

In a group Page settings you can specify the number of slides to print on each page, select their layouts, change the orientation of handouts, and set the size of the slide. Use the options in all three menus to customize the layout as desired: Issuance orientation, Slide size and Number of slides per page.

Setting the number of slides per page

Advice: Layout 3 slides contains lines on which event attendees can take notes.

Orientation setting

Adjust slide size

Change pagination, headers and footers, or the date

You can change the settings for headers and footers in the group Placeholders... By default, headers and footers appear at the top and bottom corners of the Handouts Master page.

Click the alt text ( header, footer, dates or page numbers) to make changes. You can follow the steps below.

Add logo and other images to handouts

Open the tab View on the ribbon and click Sample issue.

In the tab Insert press the button Drawings or another button (for example, Images from the Internet) depending on where the image you want is located.

Select an image and press the button Paste.

The image will be added to the center of the page.

Drag the image to the desired location and resize if necessary. More formatting options are available on the tab Format See Working with Pictures.

Change background

You can change the background of handouts (but not slides) in the group Background... You can also quickly select a different font for the entire search text at once, set special borders and visual effects.

Colors... Choose a color theme for the background of the checkout. To see how it will look, click Background styles and choose one of the options.

Background styles... Choose a style from the list. The colors displayed depend on what is selected in the list Colors.

Advice: Click Background format at the bottom of the list Background stylesto open the area Format, and adjust additional background options (for example, advanced fill options, artistic effects, color and image options).

Fonts... Choose a font from the list to quickly apply it to all headers and footers.

Effects... Choose a theme effect from the list (shadow, reflection, line, fill, etc.).

Handout preview

To preview what your printed handouts will look like, do the following:

For more information on working with PowerPoint handouts, see: Video: Working with Handouts

In the handout master, placeholders can be moved, resized, and formatted. In addition, you can adjust the page orientation and specify the number of slides on the handout page when printing.

1 ... Indicate how many slides you want to print on each page of the handout.

2 ... Resize or format the header placeholder, or move it.

3 ... Resize or format the footer placeholder, or move it

View handout options

Click the section heading below to open detailed instructions.

Adding a presentation title or organization name on presentation slides can be necessary at times. The best way to do this is to make it part of the header or footer, where you can add the necessary text and try to make it as unobtrusive as possible.

How to add header and footer in PowerPoint 2013

Step 1. Go to the tab Insert in PowerPoint and click Title & Footer (as shown below).

Step 2. A dialog box will open header and footer.In the tab Slide, click the checkbox Footer field and enter your desired text.From here, you can add the date and time to your slides.

Step 3: To display text on the selected slide, click Apply or use Apply all to add text to all slides.

Note: To make the text appear on the main slide, select the check box "Do not show on title slide" option.

Step 4. Once the text has been added you can edit the text and timestamp using the basic font formatting options on the tab Home.

To add text in the header, follow the steps above and just drag the text box to convert the header and footer to a header (as shown below).

How to add header and footer to handout or Notes in PowerPoint 2013

To add headers and footers to handouts or notes, follow the same procedure mentioned above, and simply select the Notes and Handouts tab from the Header and Footer dialog box. The specific steps for this process are listed below.

Step 1. Click the Insert tab in PowerPoint 2013 and select Title & Footer.
Step 2. From the Header and Footer dialog box, select the Notes and Handouts tab.
Step 3. Check the Title and / or Footer checkbox, enter the desired text for your notes page or handout.
Step 4. Click the button Apply to all.

Use Sample issue to create and modify presentation handouts. The changes apply to all pages of the printed handout.

To open handout options, on the tab View in a group Sample modes press the button Sample issue.

Change layout

Setting the number of slides per page

Advice: Layout 3 slides contains lines on which event attendees can take notes.

Orientation setting

Adjust slide size

Change pagination, headers and footers, or the date

You can change the settings for headers and footers in the group Placeholders... By default, headers and footers appear at the top and bottom corners of the Handouts Master page.

Click the alt text ( header, footer, dates or page numbers) to make changes. You can follow the steps below.

Add logo and other images to handouts

Open the tab View on the ribbon and click Sample issue.

In the tab Insert press the button Drawings or another button (for example, Images from the Internet) depending on where the image you want is located.

Select an image and press the button Paste.

The image will be added to the center of the page.

Drag the image to the desired location and resize if necessary. More formatting options are available on the tab Format See Working with Pictures.

Change background

Colors... Choose a color theme for the background of the checkout. To see how it will look, click Background styles and choose one of the options.

Background styles... Choose a style from the list. The colors displayed depend on what is selected in the list Colors.

Fonts... Choose a font from the list to quickly apply it to all headers and footers.

Effects... Choose a theme effect from the list (shadow, reflection, line, fill, etc.).

Handout preview

To preview what your printed handouts will look like, do the following:

For more information on working with PowerPoint handouts, see: Video: Working with Handouts

In the handout master, placeholders can be moved, resized, and formatted. In addition, you can adjust the page orientation and specify the number of slides on the handout page when printing.

1 ... Indicate how many slides you want to print on each page of the handout.

2 ... Resize or format the header placeholder, or move it.

3 ... Resize or format the footer placeholder, or move it

View handout options

Click the section heading below to open detailed instructions.

Header and footer are called header dataplaced above or below text on several or all pages of a document. Usually they contain the title of a work, part, chapter, paragraph, copyright information, company logo, page number, time or date when the slide was created, etc.

For slide Microsoft PowerPoint only a footer can be specified.

Header and footer text, unlike the rest of the headings and captions, is repeated on each slide. When you create headers and footers in Microsoft PowerPoint, you don't have to manually type this information on each slide. When you add new slides to the document, the header and footer is attached to them automatically.

You can access the headers and footers customization in Microsoft PowerPoint by clicking the Header and Footer button on the Insert tab of the ribbon. After that, the Header and Footer dialog box opens, in which there are two tabs: Slide and Notes and handouts... Let's consider the elements of each tab.

Slide dialog box Headers and footers you can customize the display of headers and footers on the presentation slide. Consider these elements:

date and time - allows you to add date and time to the header and footer, the format of which can be set using a group of controls and drop-down lists. For example, you can choose a specific fixed date or synchronize it with the current time. You can also define how the date is displayed by choosing one of the standard methods in the drop-down list, or type the date yourself;
Slide number - allows you to number the slides. The corresponding slide number will be added to the header;
footer - in the installed position allows you to unlock the corresponding input field, in which you can specify an arbitrary text for the footer;
Do not show on title slide - determines whether the header or footer will be displayed on the first slide of the presentation;
Apply to all - fixes the changes made to all headers and footers of all slides in the presentation. Button Apply fixes the changes made only to the slide that was selected when the dialog box was opened Headers and footers.

In a similar way, you can easily number slides in automatic mode. When adding and deleting slides, the numbering will be automatically set in accordance with the new version of the presentation, which is undoubtedly very convenient. Also, a rather convenient feature is the ability to include the date and time of the slide creation directly in the slide header.

Tab controls Notes and handouts dialog box Headers and footers you can customize the display of headers and footers in the printed version of the presentation. Here PowerPoint provides slightly more customization options than in the previous case. The difference lies in the ability to add a header to the page. This is done by the flag Page header and the corresponding input field.

Pay attention to the lower right part of the dialog box Headers and footers... This displays a schematic view of headers and footers on a page or slide.

Please note that when print presentation, in addition to the headers and footers set on the tab Notes and handouts dialog box Headers and footers, your own slide headers and footers will also be printed.

What is a font? First of all, let's look at the concept of "font". Font is a set of characters of a certain size and pattern. In other words, a computer font is a program that can be used in all Windows applications, including PowerPoint. New term Font is a method of encoding text information used when it is transmitted as an image. The font defines the mutual correspondence between the characters of a certain alphabet and their images, which are called letters... The characters that make up a font have certain ornamental characteristics, such as serifs, ornamental swirls, and others. Font sources on your computer Fonts are included with Windows, are developed by application vendors, and ship with them. Finally, there are firms exclusively engaged in the production of typefaces for all occasions. Historically, there have been several font standards for personal computers in the world. The most popular fonts are from Adobe Systems (Type 1 fonts) and Microsoft (TrueTure fonts). Both standards have their merits, which led to their parallel coexistence. PowerPoint uses TrueTour fonts. Often, large collections of fonts come with some graphics, publishing, or office software. An example is MS Office, which comes with a huge set of fonts. Unfortunately, as a rule, these fonts are not Cyrillic, and therefore their use in Russia is limited. The situation on the Internet is similar. There is a huge selection of free or shareware fonts, but only a few of them are Cyrillic. Classification of fonts Classification of fonts is confusing and inconsistent. But, despite the huge number of fonts for use, they can be divided into only 3 groups:

serif fonts (antiqua - serif);
sans serif fonts;
others - decorative (decorative), handwritten (script), etc.

The types of fonts are shown in Fig. 3.1. Figure: 3.1. Three Types of Fonts Various studies have shown that serif fonts are easier to read because serifs help the eye move from letter to letter without fusing the letters. On the other hand, sans serifs are easier to read in very large or very small fonts. But it is almost impossible to establish uniform rules, since besides the typeface, font size, line length, leading, free space and even paper (when presenting products in paper form) are of great importance. Decorative fonts have arbitrary character patterns and are mainly used as design elements. It is not recommended to use them as body text, as they are hard to read. Headings, catchy highlights - this is the place of such fonts in the text. Tip Having to choose from a large number of fonts can be intimidating for a beginner. But do not be afraid, take a closer look at what fonts your colleagues are using, create a font catalog of the fonts at your disposal. Choose 5-10 fonts that you like the most and use them. Gradually add new styles to your typeface, diversify your style. Installing fonts in Windows OS During the Windows installation, a set of standard fonts is installed, the files of which are written to the hard drive. Windows and other applications use these fonts by default. It is always possible to install additional or remove already installed fonts in the future. The most convenient way is to install a new font using the Fonts icon in the Control Panel, when you click on it, a window opens with a list of fonts already installed in the system (Fig. 3.2). enlarge image Fig. 3.2. Fonts window To install a new font, use the File - Install Font command. In the Add Fonts dialog box that appears when this command is executed, select the folder where the font (or fonts) to be installed on the system is located. Further, highlighting a font with a mouse click, select from the list the fonts required for installation, and to select not one, but several fonts at once, hold down the key ... Note: In Windows, there is a special Windows system fonts folder \\ Fonts. In order for the fonts that you are installing to be copied to this folder, in the Add Fonts dialog box there is a special checkbox Copy fonts to the Fonts folder. Once installed, the font is entered into the system registry, after which it becomes available for all Windows applications (and for PowerPoint too). Text, text style, design attributes New term Text (from lat. textus - fabric, compound) - 1. Any recorded speech (literary work, composition, document, as well as part, excerpt from them). 2. The main part of the printed set (without illustrations, drawings, tables). When considering not individual letters, but their totality (forming the text), new terms appear. In the presentation, each element of the text of the book, be it the main text, heading, note, etc., has its own style of design. New term Text style - a set of all the parameters of text design inherent in a given segment. Text style attributes include the following concepts: typeface; typeface; type size; leading; letter gap; interword space; justification; first line indent; retraction (indents to the right and left); inter-paragraph skips; other design techniques. However, since font science and typography are separate and large topics, we cannot dwell on each of these terms on the topic "font and text" here. New term Typography - graphic design of printed text by typing and layout using the rules and regulations specific to the given language. The concept of a paragraph When working with text, the concept of paragraph - indentation or space at the beginning of a text, chapter or red line. Usually, a new paragraph of text begins with a first line indent (sometimes called red line), in which a space of a certain size is inserted before the first letter. The indentation of the first line (paragraph indentation) can be positive (in this case, the first line is shifted to the right relative to all other lines of the paragraph) or negative (the first line extends to the left beyond the edge of the main text, that is, all lines of the paragraph, starting with the second, are shifted relative to the first line to the right by a fixed distance). In addition, a paragraph may not have paragraph indentation at all. To indicate this situation in the printing industry, the term is adopted dumb line... Paragraph indentation is a signal for a kind of pause that organizes reading. From large blocks that are not divided into paragraphs, the reader's perception is dulled or does not go in the right way. Highlighting significant parts of the text, the paragraph plays the role of a kind of accent that actively affects the attention of a person. New term Paragraph (it. Absatz - red line, literally - ledge) - this is the indent in the initial line of printed or handwritten text (a part of the text connected by semantic unity and marked with the indentation of the first line). In graphical text editors, a paragraph is a sequence of lines aligned left and right along certain boundaries. Newspapers sometimes refer to paragraphs as "graphs" to emphasize their distinction from book paragraphs. Graphs are short segments of thought. Standard newspaper paragraphs are three or four sentences long, or about 40-50 words. Graphs are also a design element that makes the newspaper space free and lively. The reader is reluctant to read material that looks large. Division into graphs makes the material more readable, since it visually does not look so cumbersome and wordy. Adding text to a slide On a slide, you can:

Adding body or heading text within frames,
Adding text to a shape,
Adding text to the label.

Adding body or heading text within frames A slide layout contains frames for text and objects in various combinations. The text of slide titles, subheadings and body text is entered into the appropriate frames. The frame is represented by a dashed border that contains the title text for the slide. To add body text or a framed heading to a slide, follow these steps: Click inside the text frame and enter text or paste it from the clipboard (Figure 3.3). Figure: 3.3. Entering text into the prototype Note: If the text does not fit in the frame, then as you enter new characters, the font and line spacing will decrease to the required size. Adding Text to a Shape and Creating a Label Text can be enclosed within shapes such as squares, circles, paths, and curly arrows. As you enter text into a shape, it becomes nested within it and therefore moves and rotates with it. When text is on top of a shape, it is independent of it, that is, it does not move with the shape.

To make the added text part of a shape, select the shape, and then enter text or paste from the clipboard.
To move the added text independently of the shape, use the Insert - Text Box command to add a text field, and then enter the text or paste it from the clipboard (Fig. 3.4).

Figure: 3.4. The upper text is part of the shape and rotates with it, and the lower text is not part of the shape and is independent of it. Labels are used to place text anywhere on the slide, including outside text frames. For example, you can add a title to a picture by creating a text box and placing it next to the picture. You can also use text boxes to add text to shapes when you don't want to link to them. Creating Lists Some prototypes automatically format text as a bulleted list, while others do not. To create bulleted lists on the Home tab, find the Paragraph group (Fig. 3.5). Figure: 3.5. Paragraph group Here are the tools familiar to everyone who has worked in MS Office, and, in particular, tools for creating lists. Making Presenter Notes Too much text makes a slide confusing and confusing to the audience. Presenter notes help to rid the screen of excess text during the presentation process, while allowing you to keep track of all the data you need during the presentation (Figure 3.6). Good notes can help keep your audience engaged and prevent your slide from overloading with text. enlarge image Fig. 3.6. Sample presentation containing presenter notes As you work on the slide content, enter your notes below the slide in the Notes area. Typically, the presenter types these notes and looks at them during the presentation. However, if the notes are too large to fit on the notes page, they will be cut off when printed. To make it easier to work with the note area, you can enlarge it by dragging the split handle. Convert Slide Text to SmartArt Graphic In Power Point, you can turn a text slide into smartArt drawing... New term SmartArt drawing is a visual representation of information that can be customized according to the needs of the PC user. Convert Text to SmartArt Graphic is a quick way to convert your existing text slides into professional-looking graphic illustrations. To convert existing text to a SmartArt graphic, click the prototype containing the text. In the Paragraph group on the Home tab, click the Convert to SmartArt Graphic button. Select the desired option for converting text to a picture from the collection of options. When you find the SmartArt graphic you want, click it to apply to your text. An example of converting slide text to a SmartArt graphic is shown in Fig. 3.7. Tip The gallery contains SmartArt layouts that work best for bulleted lists. To see how the SmartArt graphic with the text you want will look like, hover your pointer over a thumbnail of that SmartArt graphic in the gallery. enlarge image a) Prototype b) Prototype converted to heap list (SmartArt graphic) enlarge image Fig. 3.7. c) SmartArt graphic based on bulleted text (Option) The SmartArt graphic can now be moved, resized, rotated, added to text, applied to another express style (quick style)... New term Express style (fast style) - A set of formatting options that make it easier to format documents and objects. Although it is easiest to create a SmartArt graphic for existing text, you can take a different route and insert the SmartArt graphic you want first, and then add text to it. Tips for working with SmartArt graphics, color, and text

Before creating your SmartArt graphic, consider what type and layout would work best for displaying your data. Try a few different options and find the one that best graphically illustrates the text information.
SmartArt graphics are most effective when the number of shapes and the amount of text is not the maximum, but the minimum is sufficient to display information. Too much text can adversely affect the visual presentation of your SmartArt graphic and make it difficult to read.
Some SmartArt graphic layouts are best suited for specific situations. For example, the Balancing Arrows layout (Link type) is designed to display two opposing ideas or concepts. Or, to display more than two ideas, switch to a different layout that has more shapes for text, such as the Simple Pyramid layout (Pyramid type).
When working with SmartArt graphics, it is helpful to know certain keyboard shortcuts (Table 3.1).

Table 3.1. Keyboard shortcuts for working with SmartArt graphics
the name of the operation	Keyboard shortcuts
Add a new SmartArt graphic	ALT + C + B
Open online help	CTRL + SHIFT + F1
Switch between text area and SmartArt graphic	CTRL + SHIFT + F2
Move from the text area to the ribbon	Press CTRL + SHIFT + F2 to navigate to your SmartArt graphic, and then press Alt to navigate to the ribbon
With a shape selected, navigate to another shape in the SmartArt graphic	TAB
Indent text in a text area	TAB
Decrease text indent in text area	SHIFT + TAB
Add a tab character to a text area	CTRL + TAB
Select multiple shapes in the text area	Select a text line in the text area, then press SHIFT + DOWN ARROW to select additional shapes
After adding your SmartArt graphic, open the Design Gallery where you can view and edit all layouts	ALT + OH + D + G
Increase the size of the selected shape	SHIFT + UP ARROW or RIGHT ARROW
Decrease the size of the selected shape	SHIFT + DOWN ARROW or LEFT ARROW
Resize the shape in small steps	CTRL + SHIFT + UP ARROW, DOWN ARROW, RIGHT ARROW, or LEFT ARROW
Move the shape in the desired direction	UP ARROW, DOWN ARROW, RIGHT ARROW, or LEFT ARROW
Move the shape in small steps	CTRL + UP ARROW, DOWN ARROW, RIGHT ARROW, or LEFT ARROW
Rotate the shape in the required direction by 15 ° Rotate the shape by 1 °	ALT + RIGHT ARROW or LEFT ARROW CTRL + ALT

When working with text in color publications, it is recommended to adhere to the following rules:

give background and text contrasting colors. It is about the contrast of color, and not just about different brightness. For example, black letters on a red background are very difficult to read, so this combination should be avoided if possible;
check the contrast of text and background on a monochrome image. Although this technique does not always work, in most cases, when two colors appear in contrast in a monochrome image, they will also appear in contrast in color printing;
avoid annoying color combinations to print bulky text. For example, the combination of yellow and red is very effective for printing products labeled "New!", But such a color scheme in most other cases is inappropriate;
avoid too light and poorly distinguishable shades. Overly light texts are problematic when printed, regardless of whether the shade looks good or bad on the slide. Fine lines with a light shade of color are poorly reproduced. It may even happen that such a color will just look like dirt on paper.

Use headers and footers to add slide numbers, time and date, company logo, presentation title or file name, presenter's name, and so on, at the top or bottom of each handout or notes page, or at the bottom of each slide.

In the tab Insert in a group Text click the button Headers and footers - fig. 3.8.

Figure: 3.8. Header and Footer Window

To add a footer to a slide in a dialog Headers and footers in the tab Slide check the box footer, and then enter the text you want to center at the bottom of the slide.

To display the footer information only on the selected slide, click Apply.
To display the footer information on all slides in your presentation, click Apply to all.

To add headers and footers to the issue page or notes in a dialog box Headers and footers in the tab Notes and handouts check the box Page header or footer, and then enter the text you want to place in the center of the top (header) or center of the bottom (footer) of each issue or note page. Then click on the button Apply to all (fig. 3.9).

Figure: 3.9. Header and Footer Window, Notes & Issues Tab

Note:

In this window, the field View displays header and footer information where it would appear on a slide, issue page, or notes page.

Footer styling in PowerPoint. Adding headers and footers to a presentation How to make a header or footer in turn point

How to add header and footer in PowerPoint 2013

How to add header and footer to handout or Notes in PowerPoint 2013

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