A sample of a unified form of a letter of guarantee. How to write a letter of guarantee correctly. Words and phrases are most appropriate.

Letter of guarantee on payment is a document in which one of the parties to the transaction confirms its intention to pay (in the near future) for the goods or services received. Simply put, such a letter is a way of securing financial obligations. Not the most reliable, but popular and quite effective.

When to write?

The most common scenario: an entrepreneur urgently needs to purchase a new batch of goods or use some service, but the financial situation does not allow paying immediately. It doesn't matter - you can ask the counterparty for a delay. If he agrees, the businessman will simply write a letter of guarantee for him. This is a common practice in cases where both parties have long and successfully cooperated (and, accordingly, are confident in the decency of each other).

Very often, a letter of guarantee becomes a response to a letter of claim. Let's say you ordered a product or service from a seller (performer), but there were problems with payment. Naturally, the seller will send you a claim asking you to pay as soon as possible. Unpleasant situation. But what if you can't give the money right now? That's right, write a letter of guarantee. Even if your counterparty prefers real money to any messages, he will probably be satisfied with this letter at first (and at least will not go straight to court).

Registration

The law does not say unequivocally how to write a letter of guarantee for payment, and there is no special form for such messages. If the guarantee is drawn up on behalf of a legal entity, then it must be written on a letterhead. In this case, the head, in addition to his signature, will also have to put a seal. But individual entrepreneurs (and individuals, that is, ordinary citizens) can draw up this document on an ordinary sheet of paper.

The list of required details looks like this:

  • the number of the outgoing letter and the date of its compilation;
  • data about the sender (company name, full name of the entrepreneur himself);
  • information about the recipient - the name of the organization (full, not abbreviated) and the full name of its head, for whom the guarantee is intended;
  • title - here you can simply indicate the subject of the message, the title "Letter of guarantee" is usually not written.

Instead of manually writing the sender's data, you can put the company stamp (if any).

What to write in the text?

The text of the letter usually consists of four short parts:

  • first, the entrepreneur indicates what financial obligations he undertakes to fulfill;
  • then there is a mention of the period during which he plans to do this (specific or approximate);
  • are required to be prescribed bank details - number of the account from which the payment will be made;
  • finally, they mention penalties in case of violation of the obligations assumed by the entrepreneur (this point is not mandatory, it is not always included in the text of the guarantee).

In the text, you can use the following template wording and introductory phrases:

  • We guarantee;
  • We guarantee by this letter;
  • The company "Such and such" guarantees;
  • We guarantee timely payment in full;
  • We hereby guarantee.

An important point: if you are the head of a company (that is, a full-fledged legal entity), then it is desirable that the letter of guarantee is also signed by your chief Accountant... If you are an individual entrepreneur, then put only your signature.

Consider a few guidelines when designing and writing a letter of guarantee.

  1. Write the text in simple, clear, concise phrases. The simpler the document is to be written, the better - so it is guaranteed that there will not be any vague and ambiguous provisions.
  2. If you have to write letters of guarantee often - make a unified sample for yourself so that you don't have to rewrite the message from scratch every time.
  3. If desired, a letter of guarantee can be issued in more detail than indicated in the above scheme. Nobody forbids to describe as concretely as possible on which days you are going to pay off, with what time intervals, why, etc. But do not overdo it - the text should fit on one sheet.
  4. Always indicate your checking account. The recipient must know where the payment will come from.
  5. You can additionally attach to the letter various documentsif required by the counterparty. This may be a Certificate of state registration your company (or individual entrepreneur), an extract from the Unified State Register of Legal Entities, an order on the appointment of a general director, etc. On your own initiative, you do not need to apply any of this.

The point about responsibility for violation of payment terms is worth mentioning in more detail. Essentially, letters of guarantee are IOUs. Accordingly, they should indicate responsibility for non-payment and delay (at least in theory). For this purpose, indicate in a separate line the procedure for calculating "penalty" interest for each day of delay.

However, this clause is not always used. Sometimes the manager forgets about it unintentionally (it is not mandatory), sometimes - intentionally (because no one wants to voluntarily increase the burden of their responsibility). It happens that the other side believes in the integrity of the entrepreneur and does not want to darken the cooperation by scrupulous prescribing of interest, fines and other "usurious chips". You need to understand two things:

  • even if this is not mentioned separately, it is possible to collect interest on delay (according to article 395 of the Civil Code);
  • but you won't get much - the amount of the fine is limited to 0.3 percent for one day of delay.

In addition, without a reservation on the procedure for calculating penalties, even this 0.3 percent simply cannot be obtained - the second party will have to go to court and prove for a long time that this case falls under the provision on additional payment for using other people's funds.

In short, if you do not write, but receive a letter of guarantee for payment, immediately prepare a sample for the counterparty, which will provide for a debt collection clause (see the sample below). If you are composing the letter yourself, try to delicately omit this part. This is not entirely correct from a business point of view, but why do you need unnecessary (albeit unlikely) problems?

Compilation example

A classic letter of guarantee looks something like this (we provide only the text, no details):

“We ask you to send us another batch of products in accordance with application No. 1753 dated July 20, 2015.

We guarantee by this letter that the payment in the amount of 30,000 (thirty thousand) rubles will be made by us before September 1, 2015.

In case of non-payment in the established amount within the specified period, this letter of guarantee should be considered as confirmation of the fact that our company has received a commercial loan for the amount of delivered products. In this case, for each day of delay in payment, an additional amount of 1% of the amount of overdue obligations will be charged.

Our bank details:

OJSC AKB Uralsib, St. Petersburg.

bank account number such and such ".

Download a sample letter of guarantee for payment.

As you can see, everything is pretty simple. The most important issue is late due, and now you know how best to deal with it. And remember - a letter of guarantee does not create one hundred percent legal guarantees of fulfillment of obligations. This is just an analogue of an IOU, nothing more.

  1. Act-receipt for performance warranty and paid works for the repair of telephone sets. Form No. tf-2-22 ( letter Ministry of Finance of the Russian Federation dated 02.22.94 No. 16-36)

    Financial statements, accounting → Certificate of receipt for the performance of warranty and paid work on the repair of telephone sets. Form No. TF-2-22 (letter of the Ministry of Finance of the Russian Federation dated 02.22.94 No. 16-36)

    6 form no. tf-2/22 stamp of a communications company with an address, no. phone number act-receipt no. on performance warranty and paid works for the repair (cross out unnecessary) telephones (f., i., subscriber's account) (date of receipt of application ...

  2. Warranty letter to complete works on the object

    Contract for the provision of services, works → Letter of guarantee for the completion of work at the facility

    (to the customer) warranty letter (performer / name of the organization giving the guarantee), ogrn, as performer works at the facility located at ...

  3. Sample warranty letters

    Agreement for the provision of services, works → Sample letter of guarantee

    sample warranty letters filled in on the company letterhead. certified by the company seal, the signature of the head and ...

  4. Warranty letter... Payment for the delivery of goods

    The contract for the supply of goods, products → Letter of guarantee. Payment for the delivery of goods

    20 year position, the name of the organization to which address is addressed letter warranty letter I ask you to deliver the goods, according to the application No. from "" 20, we guarantee payment from the current account No. in ...

  5. Warranty letter (option)

    Agreement for the provision of services, works → Letter of guarantee (option)

    Amp to director (manager, chief) date, reference number (name of the enterprise) warranty letter We ask you to perform services in the form (subject of appeal) we guarantee payment from the current account No. branch ba ...

  6. Warranty letter (the form)

    Debt, loan agreement → Letter of guarantee (form)

    on the letterhead of the guarantor organization name of the bank (or corner stamp, date, original number) warranty letter (name of the guarantor organization) guarantees the repayment of the loan issued by (name of the bank) (name ...

  7. Warranty letter

    Debt, loan agreement → Letter of guarantee

    warranty letter (on the letterhead of the guarantor organization) we guarantee the repayment of loans issued and having to be issued (to whom - ...

  8. Warranty letter (annex to the international leasing agreement)

    Leasing agreement, agreement → Letter of guarantee (annex to the international leasing agreement)

    warranty letter warranty letter no. issued. (name of the lessor organization) place of issue. (address) 1.in s ...

  9. Warranty letter on the provision of a legal address to a registered enterprise

    Guarantee agreement → Letter of guarantee for the provision legal address registered enterprise

    to the Moscow registration chamber ref. no. branch warranty letter the present warranty letter is a guarantee of the proper performance of the obligations assumed ...

  10. Warranty letter to provide the address of non-residential premises for registration of an LLC or any other legal entity

    Memorandum of Association, Articles of Association → Letter of guarantee for the provision of the address of non-residential premises for the registration of an LLC or any other legal entity

    On the owner's letterhead date city warranty letter organization .......... which is the owner of the building (non-residential premises ...) located at ...

  11. Warranty letter to provide an address for registration of a limited liability company (option 2)

    Articles of Association, Articles of Association → Letter of guarantee for the provision of an address for registration of a company with limited liability (option 2)

    At the request of Mr. "" 201 warranty letter we notify you that the limited liability company "" provides ...

  12. Acceptance certificate works, completed fulfillment certain work... Form N T-73

    Enterprise office documents → Act of acceptance of work performed under a fixed-term employment contract concluded for the duration of a certain work. Form N T-73

    Private signature) (signature decryption) on admission works, completed under a fixed-term employment contract concluded for a time fulfillment certain work ...

  13. Warranty letter to provide an address for registration of a limited liability company (option 1)

    Memorandum of Association, Articles of Association → Letter of Guarantee for the provision of an address for registration of a Limited Liability Company (option 1)

    Permission to sublease without additional approvals or, if no such clause is found in the contract, an additional letter from the owner for permission to sublet this premises.

  14. Warranty letter the founder providing his home address as the legal address of the company

    Surety agreement → Letter of guarantee of the founder, providing his home address as the legal address of the company

    c (registering authority) from (full name) who is the founder (full name of the enterprise) warranty letter the present warranty letter is a guarantee of the proper performance of the undertaken obligations I ...

  15. Sample... Order (order) for admission to work... Form No. t-1 ( letter State Tax Service of the Russian Federation dated 20.10.95 No. pv-4-17-69n)

    Labor agreement, contract → Sample. The order (order) on employment. Form No. t-1 (letter from the State Tax Service of the Russian Federation dated 20.10.95 No. pv-4-17-69n)

    Approved by the decree of the State Statistics Committee of Russia from no. + - + form code + - + order (instruction) for admission to work (last name, first name, patronymic) + - + date + - credit to work from + - to + - + (with a trial period ...

Official correspondence abounds different kinds documentation. Among these or those business documents, entrepreneurs have to deal with letters of guarantee.

  • What are they used for, when are they necessary, what legal norms are regulated?
  • What are the different types of letters of guarantee?
  • How to draw up and execute a letter of guarantee correctly?

Let's figure it out together.

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Definition and legal regulations

From the point of view of legislation, a letter of guarantee is an element of document flow, one of the types of business correspondence - as a rule, between legal entities. From the very title of the document it follows that letter of guarantee Is a written way of confirming obligations or fulfilling certain conditions in the required time frame and in the required volume. This additional confirmation is used when the usual arrangements may not be enough.

IMPORTANT! A letter of guarantee is not a commercial document.

Letters of guarantee are often used in business activities, however, no special rules governing their design and use, in russian legislation not fixed. Therefore, you should be guided by standard business practices and strive to achieve the most clear and unambiguous language that accurately reflects the intentions and obligations of both parties.

Letter of guarantee instead of a contract

In fact, drawing up a letter of guarantee is an alternative to concluding an agreement when such an action is, for some reason, impractical.

Unlike a contract, which includes an offer (offer) and obligations in accordance with this offer (acceptance), a letter of guarantee acts as one of these components.

Letter of guarantee as an offer

The offer always expresses an offer directed to one or more addressees to enter into certain relations, and clearly declares the intentions of the addressee. From this point of view, a letter of guarantee can be considered an offer if it contains:

  • an offer to pay for services after they have been provided;
  • an offer to perform work, make a delivery, provide a service.

The letter of proposal must be formulated in sufficient detail, because it replaces a part of the contract, which means it must contain its main essential elements:

  • the subject of the offer (goods, services, types of work - a specific listing);
  • deadlines.

NOTE! The deadlines indicated in the letter of guarantee are of decisive importance: sent to the addressee, it can no longer be canceled by the sender during the indicated periods for response actions, unless other conditions are written in the text itself or follow from it.

The recipient of such a letter of guarantee, if the offer is accepted, can fulfill the conditions or simply express consent: this action is considered an appropriate response, that is, the fulfillment of the second part necessary to conclude an agreement. Thus, as a result of the letter of guarantee and the recipient's reply, legal action, tantamount to the conclusion of an agreement (no one bothers to sign in addition to it and a standard bilateral agreement).

Letter of guarantee as an acceptance

This document can also act as the second element of the agreement - acceptance, that is, the intention to accept the contractual proposals, if such proposals have already been voiced to the counterparty earlier. For example, an organization received commercial proposal, made a decision based on the advertisement or informational site of the partner. Then the sending of a letter of guarantee will actually be a response to the proposal made, albeit in an implicit form, of a contractual relationship.

The requirements for the answer are not as strict as for the proposal: in such a letter it is enough to formulate an unambiguous and detailed answer - consent to accept the proposed conditions.

NOTE! If the sender decided to revoke his letter of guarantee, then this must be done immediately, preferably before it reaches the addressee or immediately after that - before taking any procedural actions on it.

Pros and cons of a letter of guarantee as a substitute for a contract

Positive points:

  • it is possible not to draw up a document signed by both parties;
  • if the requirements for the offer and acceptance are met, such legal relationship is absolutely legal;
  • the court recognizes letters of guarantee on a par with the concluded agreement.

Disadvantages of Letter of Guarantee Exchange:

  • volume limits detailed description conditions;
  • it is impossible to define all rights and obligations;
  • procedural points are not specified;
  • the responsibilities of the parties are not always clearly defined.

Thus, contractual relations by means of letters of guarantee are legally lawful, however, controversial points that may entail legal proceedings are not excluded.

Specific types of letters of guarantee

Depending on the function that this letter of guarantee is intended to perform, their types are distinguished.

  1. Letter of guarantee confirming payment commitments... Funds recognized under a letter of guarantee can be intended as payment for goods, services, performance of a particular job, or to pay off debt. Such a letter is the fact of recognition of the debt. Most often, it is drawn up when, for some reason, the payment cannot be made immediately or you have to postpone it.
  2. A letter of guarantee confirming obligations for work, goods or services... Such a document assures the recipient that the obligations indicated in it will indeed be fulfilled by the specified date in a certain amount. It is possible to indicate several time intervals when it comes to step by step work... Such a document also confirms the required quality in accordance with certain standards (SNIPs, GOSTs, etc.). A similar letter of guarantee can be written if it is possible to violate the terms of the specification or other documents, or immediately before the conclusion of the corresponding contract.
  3. Letter of guarantee confirming the intention of the landlord... This refers to the guarantee of assignment of a legal address. Such a document will be required for presentation to the tax office, if the organization does not own certain real estate for placement and indication in the constituent documents. The legal entity has the right to lease such premises, providing the tax authorities with a guarantee that the lessor really intends to provide such services to him.
  4. A letter of guarantee confirming future employment... Such a letter may be needed in the case when the recruitment has important legal significance for the future employee. For example, such a letter of guarantee may ask:
    • a student for presentation to a university (some educational institutions in certain specialties, especially in the case of training at the places of state order, issue a diploma only after providing a certificate of future official employment);
    • a foreign employee (he must take such a document to the migration service);
    • freed prisoners who are embarking on the labor path (they will have to report to the administrative supervision authorities).

Features of compilation and design

As a rule, any letter of guarantee does not exceed a standard A4 sheet, is printed on a special letterhead of the sending legal entity, signed by the governing bodies (director, sometimes chief accountant), and sealed by the organization's seal. Required details:

  • number and date (in accordance with the registration of outgoing documentation);
  • name of the addressee organization;
  • Full name of the recipient (usually the general director of the organization);
  • the subject of the letter (the words "letter of guarantee" themselves do not have to be written, since such a document as a type of business correspondence does not legally exist);
  • main content (guarantees of obligations, their volume and terms);
  • sender data;
  • position, personal signature and transcript of the name of the person who signed the document (director, chief accountant).

Further nuances depend on the type of letter of guarantee. Let's consider them in more detail and give specific example drawing up a letter of guarantee designed to perform a particular function.

HELPFUL INFORMATION! Most organizations do not include in the text of such a letter of guarantee an indication of their responsibility for breach of obligations, while mentioning sanctions for non-compliance with guarantees has a psychological effect on the counterparty.

Now let's look at specific examples of letters of guarantee.

Example of a letter of guarantee for the delivery of goods

Files

to CEO
LLC "Specinvest"
Studentsov P.I.

LETTER OF GUARANTEE

About delivery of goods

Ref. No. 124 / 56n
12.09.2016

We hereby ask you to supply a batch of products (personal protective equipment) on request No. 46-18 dated 09/10/2016.

We guarantee that payment for the delivery will be made by 10.10.2016.

If the payment is not made in full within the specified period, for each day of delay we undertake to pay a penalty interest in the percentage of 1% of the amount of outstanding obligations.

Bank details:

Beta-Bank OJSC, Ufa
p / s No. xxxxxxxxx;
to / from xxxxxxxxx;
BIC xxxxxxx;
TIN xxxxxxx;
Checkpoint xxxxxxxx.

LLC "Domservice" (signature) N. P. Rabotnichenko

Accountant LLC "Domservice" (signature) L.O. Raskidailova

We confirm payment guarantees

Such a document can be circulated not only between organizations, but also between entrepreneurs - individuals.

A letter recognizing the debt and guaranteeing its repayment must necessarily have, in addition to the signature of the head, the signature of the financially responsible person (financial director, chief accountant).

Subtleties of design:

  • the addressee is an organization or person who should receive guaranteed payment;
  • it is imperative to indicate the details of the document confirming the fact of the need for payment (invoice, acceptance certificate, contract, etc.);
  • the terms of debt repayment must be prescribed;
  • details of the organization that has a debt (future payer);
  • any information regarding the situation that has arisen (for example, the reasons for the impossibility of timely payment).

Example of a letter of guarantee for confirmation of work performance

Files

Director
LLC "Tertsiya"
Oliferenko M.V.

LETTER OF GUARANTEE

Completion of repair work

Ref. No. 124/1
05.05.2016

By this document we confirm that OOO Masterovoy as a performer of work at the facility located at the address: Moscow, st. Bolshaya Dmitrovskaya, 28, apt. 115, in accordance with Construction Contract No. 18 dated April 17, 2016, concluded with Tertsiya LLC, guarantees the completion of all repair work (according to the specification of the aforementioned Construction Contract) by 16.06.2016 g.

In case of failure this commitment LLC "Masterovoy" is ready to pay 1.5% of the amount specified in the Contract for each overdue day.

CEO
LLC "Masterovoy" (signed) A.F. Zakrevsky

Chief Accountant
LLC "Masterovoy" (signature) S.E. Frisky

We confirm execution

Assuring that the services or work will definitely be completed by the specified date, the sender confirms the volume, timing and quality of the work.

Design specifics:

  • details are standard;
  • features of the main text - be sure to describe the types of services (works), clearly indicate the time frame and guaranteed volume;
  • the details of the documentation that became the basis for potential work or services (for example, agreement, contract, etc.) must be indicated;
  • indicate the location and significant characteristics of the facility where work or services are provided.

Example of a letter of guarantee for providing a legal address

Files

INFS No. 2 for Saint Petersburg

LETTER OF GUARANTEE

About providing a legal address

St. Petersburg
18.10.2016

Megapolis LLC, represented by general director Samokhvalenko R.G., acting on the basis of the Charter, provides office space with a total area of \u200b\u200b60 sq.m., located at the address: St. Petersburg, Magnitogorskaya st., 15 .. office No. 4 for state registration LLC "Codex". Megapolis LLC guarantees the conclusion after the registration of the sublease agreement. The designated address may be used as a legal address in the constituent documents of Kodeks LLC.

The above premises are owned by Megapolis LLC on a lease basis (Lease Agreement No. 567/18 dated 10.12.2013) with the right to conclude sublease agreements.

Application:

  • a copy of the certificate of state registration of Megapolis LLC;
  • copy of the Lease Agreement No. 567/18 dated 10.12.2013

CEO

LLC "Megapolis" (signature) R.G. Samokhvalenko

We confirm the provision of a legal address

To issue a letter of guarantee confirming the intention of the lessor, you need to consider the following nuances:

  • the addressee of the letter is the local branch of the INFS intending to register entityto whom the premises are rented;
  • information about the owner of the provided real estate (legal entity) is required - the name of the organization, its head;
  • information about the newly created legal entity must be present, at least the name;
  • list all the main characteristics of the leased premises (address, area, etc.);
  • a phrase is required that clearly declares the consent of the property owner to conclude with new organization lease agreements;
  • the letter of guarantee must have an attachment - a certificate of ownership or a lease of real estate, drawn up for a potential landlord (a copy certified by a notary).

Example of a letter of guarantee for a job

Files

To whom it May concern

LETTER OF GUARANTEE

About hiring

Ref. No. 634/78
July 14, 2016

With this document, Domashny Uchitel LLC confirms its intention to hire and the obligation to conclude employment contract with Alenikova Polina Stanislavovna, taking her to the staff as a teacher in English from 01.09.2016

LLC "Home Teacher" undertakes to provide Alenikova PS official wages in the amount of 65,000 rubles. per month plus monthly premium based on the results of the work. We guarantee official registration in accordance with Labor Code Russian Federation and a complete social package.

CEO
LLC "Home Teacher" (signature) V.K. Licezor

Chief Accountant
LLC "Home Teacher" (signature) Yu.L. Zarubinskaya

We confirm hiring

This letter of guarantee is drawn up taking into account the following features:

  • a specific person or organization-addressee is indicated, but addressing "at the place of demand" is also acceptable;
  • obligatory affixing of the outgoing number and date in accordance with the Journal of Correspondence Registration;
  • the name of the position for which a person with the specified personal data is accepted (full name without abbreviations);
  • the main points of future employment are prescribed (rate, salary, employer guarantees);
  • the letter can be sent to the addressed organization or entrusted to the future employee himself.

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When a company interacts with each other, as well as with individuals, it is often necessary to draw up a letter of guarantee according to a specific sample. There are no specific requirements for such a document in the legislation, so each company has the right to choose one or another form itself. How to draw it up correctly, as well as real examples writing - further.

When drawing up, it should be borne in mind that regardless of specific sample, this document confirms certain facts that are indicated in the text, for example:

  • the intention to sign a contract (often a preliminary contract is also drawn up for this);
  • information about the bank account;
  • guarantees of fulfillment of certain obligations.

It is always signed by the head of the company. Along with it, the deputy can also sign, as well as any other executivewho is also charged with the fulfillment of obligations (for example, the chief accountant).

NOTE. Regardless of the specific sample, the letter of guarantee is always printed by itself on the company's letterhead, which contains the contact information, the full name of the institution. As a rule, the document also bears the company seal.

For proper drafting, you can stick to any pattern. The content of a specific document, as a rule, depends on the specific case, but should contain the following information:

  • date of compilation and outgoing number, which is registered in a special register of the company;
  • the name of the recipient, as well as the full name of the general director of the company or other employee to whose name it is sent;
  • the topic itself is usually indicated as the title of the document;
  • then follows the text, which is compiled concisely and extremely specifically (as a rule, the entire text fits on 1 printed page);
  • if documents are attached to the letter that confirm the fact of the guarantee, the section "Attachments" is filled in, which indicates the name of these documents, their number and type (original or copy).
  • at the end, the position and surname, name, patronymic of the employee who compiled it are indicated;
  • followed by the date and signature.

NOTE. If an employee acts on the basis of a power of attorney, he indicates the details of this document, and also attaches a copy of the power of attorney to them. In this case, the company seal is usually not affixed.

Kinds

At the moment, a certain writing practice has developed in the business document flow, on the basis of which several types of this document can be determined:


Form and examples

In the very simple version the sample includes only the most basic sections, namely:

  • to whom it is addressed;
  • who made it up;
  • content;
  • date, signature and seal.

If we are talking about paying for a product that is currently being tested to make a final decision to buy or refuse, you can use such a sample.

In some cases, it has a different name, for example "Schedule of repayment of loan obligations". Then it is only important to prescribe a repayment schedule - i.e. terms and amounts.

If the employer gives a guarantee to employ a citizen, an example will look like this:

Rules for drawing up and registration

Regardless of the specific sample, when compiling, it is desirable to proceed from the following rules:

  1. The style of presentation is only officially businesslike.
  2. Volume no more than 1-2 printed pages
  3. It is undesirable to use complex syntactic constructions in the text that impede perception.
  4. Any grammatical errors are not allowed.
  5. Since the letter must guarantee certain actions that the party intends to perform, they should be written in a separate paragraph and highlighted by different means (italics, bold or larger print).
  6. The text of the promise itself must be extremely specific - for example: "We guarantee to pay for the service of connecting to the Internet in accordance with the contract for the provision of paid services of 05/22/2014 no later than 11/30/2017" (and not in November of this year) ...

It is important to strengthen your pledge by supporting it with appropriate documentary evidence, if possible.

Always compiled in 2 copies, each of which bears the CEO's signature and blue seal. One copy remains in the custody of the sender and is recorded in the document circulation journal.

Delivery methods

  • in person with the courier;
  • by registered mail with acknowledgment of receipt;
  • by scanning the document through email - in this case, it is important to understand that it is the original that is being scanned or photographed that is sent.

It is not sent by fax, because in this case it is not always known how well it will be printed and whether it will reach a specific addressee.

Legal force

Regardless of the content of the text, as well as the sample according to which it was drawn up, the document has legal force. However, specific responsibility is associated with those obligations that are indicated in the text:

  1. In most cases, it is drawn up as a declaration of intent that the company will conclude an agreement in the future on certain conditions. Then it is considered that the legal entity has only expressed its intentions, which it can refuse. Therefore, in this case, it has only an informative character.
  2. They are also drawn up in cases where the company confirms its intention to pay for a product or service for certain period time. Be sure to provide links to specific agreements and other documents between contractors.
  3. It is also compiled for the bank, when the company confirms the presence of debt obligations and the intention to make another payment or to pay off the entire debt before a specific date.

In the last 2 cases, the company that made up not only declares its intention to pay for the product, service or financial obligation, but also guarantees to do so within a certain period of time. Therefore, such a document has full legal force. Accordingly, the other party can use the letter as additional evidence if it becomes necessary to conduct legal proceedings.

A letter of guarantee for the performance of work is a document of business correspondence containing a promise of legal or natural person (groups of persons) to complete certain work by a specific deadline (or deadlines if the work is carried out and handed over in stages).

Sample letter of guarantee for work performance

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How to write a letter of guarantee on the performance of work

Such letters are more often drawn up in a situation when payment for work (partially or completely) is made, and they do not have time to complete them by the deadline. In order to assure the customer of the work of his integrity and responsibility, the contractor draws up a letter of guarantee.

A letter of guarantee for the performance of work can also be drawn up before concluding a contract for the provision of services / performance of work. In this case, the letter of guarantee may detail the types of work and the terms by which these works must be completed.

In addition to the promise to perform the specified work, the contractor can also guarantee their certain quality - for example, according to GOST or SNiP.

The form of a letter of guarantee on the performance of work contains:

  • details of the organization that prepared the letter (if the letter is not drawn up on the company letterhead or by an individual);
  • name of the addressee organization, full name and position of its head;
  • outgoing number and date of writing;
  • the actual text of the letter: “With this letter we guarantee the performance (listing of types of work) at the facility (address of the facility) on the basis of (document confirming the legality of the transaction - a work contract, for example, its number and date of drawing up);
  • the signature with the transcript of the director of the organization, certified by the seal.