Download the job description of the HR inspector. Job description of a personnel inspector: general provisions. Current powers and competence of the HR inspector

A specially designated employee, the senior inspector of the personnel department, is engaged in work with the documentation of the entire staff of the company. Job description involves activities related to the issuance of certificates, hiring, transfer between departments and more. This profession requires care and perseverance.

A human resources inspector can hold a position at all secondary and large enterprisesas well as in small companies that provide audit and outsourcing of HR services. Specialists are periodically sent to refresher courses or retraining courses.

This profession is known from history Ancient Rus: after receiving the diploma, children were assigned to the positions of secretaries, clerks, clerks. All representatives were engaged in office work of princes and feudal lords. At the present time, personnel inspectors are engaged in such issues.

To occupy a primary position in this profession can adult citizens who have full higher education in the field of economics or law. Basic skills can also be learned through courses and seminars on office work.

Functions and responsibilities of the personnel inspector:

preparation of reporting documentation (timesheets, sick leave, military registration, vacation schedule, etc.);
registration of certificates;
registration of documentation for hiring, transfer or dismissal;
development of job descriptions;
interviewing candidates for positions;
archiving documents;
organization of corporate events.

Rights and obligations of a personnel inspector

In addition to the development of special documentation, the personnel officer is obliged to advise school employees and candidates for positions on issues of registration, labor activity.

Personnel officer or HR manager. Are there any differences?

The two positions are closely related. Both the HR officer and HR manager do the recruiting work. But in addition to fulfilling the job description of the personnel department inspector, the manager is engaged in personnel training, development special programs to motivate employees to work.

At large enterprises, the personnel department may consist of:

labor organization engineer;
timekeeper;
labor rate engineer;
economist labor activity.

In small and medium-sized enterprises, the personnel department consists of 2-3 inspectors.

Advantages and disadvantages of the HR profession

The positive aspects of working with personnel include:

constant demand for the profession in the labor market;
variety in work;
communication with a wide range of people.

Negative points in the work are:

responsibility for non-compliance with the job description of the personnel department inspector;
irregular working hours;
the difficulty of making decisions in emergency situations.

The main document of a personnel worker

A sample job description for an HR inspector is a document strict accountability and consists of:

details with the name of the company, order number, full name and signatures of responsible persons;
enterprise seals;
sections that describe: general provisions, functions, duties, rights and responsibilities of the personnel officer.

At the end of the instruction, the normative documents are indicated, according to which the regulation was developed, as well as the signatures of the head and responsible persons.

Every republic Russian Federation may make additional requirements for HR workers, taking into account political, religious and other important factors.

The job description of an inspector of the personnel department in the Republic of Kazakhstan is drawn up on the basis of uniform adopted orders of the Ministry of Labor and Social Protection of the Population in a particular republic. Regulatory documentation of the positions of managers, specialists and other reference books are used as an addition (attachment) to the employment contract.

Currently, probably no other profession has such a spectrum of names as the profession of a personnel officer. In One qualification handbook you can find seventeen positions that are somehow connected with personnel work. This circumstance makes one think about the differences between these positions from each other, about the functional load of each of them. The question of what an ordinary HR inspector should prescribe for himself in the job description is especially relevant and acute today. We will try to consider the responsibilities of this employee in as much detail as possible.

The value of the HR department

Many heads of organizations still believe that the appointment of the personnel department is narrowly focused, associated only with office work. However, today our country, following the West, has embarked on the transformation of the personnel service into a unit dealing with management labor resourcesbecause it is the personnel officer who is the most important link between the employee and the employer.

Currently, a human resources specialist is primarily a manager, the same can be said about such a position as a human resources inspector, whose duties today often include not only processing and maintaining records. Especially it concerns small companieswhere the HR inspector can be responsible for recruiting, training and many other functions.

Number of cadres

The names and number of departments of the personnel management service depends on the size of the enterprise, its traditions and the specifics of the activity. At the same time, the size of the organization, the direction of the business, the strategic goals of the enterprise, the stage of its development, the number of employees and priority tasks in working with personnel should be taken into account.

In large organizations, the HR department may include several departments. For example, department wages, employment department, training and development department, office and accounting department. IN small organizations All the functions of the personnel service can be performed by only one specialist - the personnel inspector, whose duties in fact should include a minimum list of functions: HR administration and recruitment.

Service specialists

The head of HR departments or services is usually a middle-level manager: the head of a service, a department who reports to the HR director. Departments can be broken down into smaller units - groups or sectors, headed by managers who report to the chiefs of services.

At medium-sized enterprises (the number of employees is 100-1000 people), the arrangement of the personnel department most often involves the presence of such employees:

clerical specialist;
labor law specialist;
recruiting specialist;
development and training manager,
trainer or training manager;
manager for benefits and compensation;
manager for corporate events.

In smaller organizations (the number of employees is up to 100 people), almost all functions of these employees are the duties of a personnel inspector.

HR requirements

Of course, all of the above positions cannot be combined by one single specialist - an inspector of the personnel department. The duties of this employee are primarily related to HR administration. Therefore, when hiring a potential candidate for this position, relatively low professional requirements are presented.

The qualification guide informs that the personnel inspector must have a secondary specialized education (in this case, his work experience does not matter) or secondary education (this requires special training and professional experience of at least three years).

HR Inspector: responsibilities

So the functions this specialist the following:

keeping records of the personnel of the enterprise;
registration of various personnel operations (admission, transfer, dismissal);
registration and maintenance of personal files of employees, making changes to them;
accounting, storage and filling work books;
record of work experience;
registration of certificates of labor activity of employees (past and present);
registration of pension insurance cards and other documents necessary for the appointment of pensions to employees and their families, compensation and benefits;
accounting for the provision of vacations, control over how vacation schedules are drawn up and followed.

Staff recruitment

The responsibilities of a human resources inspector often include recruiting staff for vacant positions. This work is associated with the placement of information in various sources about the available vacancy, including cooperation on this issue with the employment service, appointment and interviewing with an explanation to the applicant of the nature of the vacancy, working conditions and the level of wages, determination general level applicant for the vacant position, his length of service and degree of professionalism.

Often, the duties of an inspector of the personnel department imply a competitive selection among specialists applying for a vacant place. The personnel officer develops measures for the selection of personnel and monitors the passage of future employees of the tests established when concluding with them employment contract.

Additional functional responsibilities of the HR inspector

There are some additional functions that are most often referred to as HR work. What other tasks should the HR inspector solve? Responsibilities may include:

preparation of the necessary materials for certification, qualification, competition commissions, presentation of employees for awards and incentives;
study of the reasons for staff turnover, development and implementation of measures to reduce it;
preparation of documents for submission to the archive;
control over labor discipline;
organization of advanced training and professional retraining;
organization of examinations to confirm qualifications;
development of a system for assessing personal and business qualities employees, motivating them for career advancement;
registration of service certificates and their issuance;
formation and effective use of the personnel reserve.

Military registration

Many employers believe that functional responsibilities HR inspectors include military registration of employees of the enterprise. According to the Decree of the Government of the Russian Federation No. 719 of November 27, 2006 "On the approval of the Regulations on military registration", the number of employees engaged in this activity should be directly proportional to the number of employees subject to registration.

In particular, at an enterprise where there are less than five hundred citizens on the military register, one employee performs these functions in combination. Thus, a personnel inspector in an organization where the number of people on the military register does not exceed five hundred people can engage in military registration, but only on condition internal combination... And with a larger number of people subject to registration, a separate staff unit should be allocated for these purposes.

HR work in a crisis

IN last year the management of enterprises is faced with the sad circumstances of the financial crisis, when it is necessary to reduce the volume of production of goods and services, to reduce their own costs, including by reducing the number of personnel. Against this background, the need for cadres in possessing the qualities of full-time psychologists who are forced to manage the emotional background in the team and find words of consolation, for example, by handing notices to colleagues about their dismissal.

The role of human resources increases as the importance of human resources to the organization financial success... In this regard, the traditional duties of personnel officers do not disappear. Administered personnel services questions remain hR administration, remuneration, hiring and training. However, the HR department is constituent element competent management of the enterprise. Good luck in job!

Typical sample

I approve
(name of company,
enterprises, etc., its
organizational and legal form) _________________________
(director or other
executive,
authorized
approve the official
instruction)

(initials, surname)
_________________________
(signature)

"" _____________ 20__

Job description
HR inspector
______________________________________________
(name of organization, enterprise, etc.)

"" ______________ 20__ N_________

This job description was developed and approved for
on the basis of an employment contract with __________________________________________
(name of the position of the person for whom
______________________________________________________ and in accordance with
the present job description is drawn up)
provisions Labor Code Russian Federation and other regulatory
acts regulating employment relationship in the Russian Federation.

I. General provisions
1.1. The Human Resources Inspector is a professional.
1.2. HR inspector is hired and fired
by order of the director of the enterprise upon the submission of _________________________
(head of the personnel department,

head of the structural unit, which is part of the personnel department)
1.3. A person who has
average professional education, without presentation of requirements for experience
work, or initial vocational education, special
training according to the established program and work experience in the profile at least
______ years, including this enterprise not less than ______ year (s).
1.4. The HR inspector reports directly to _______________
(to the chief
________________________________________________________________________.
of the personnel department, the head of the structural unit, which is part of
HR department)
1.5. During the absence of the HR inspector (business trip, vacation,
illness, etc.), his duties are performed by the appointed in
in accordance with the established procedure, a deputy who is fully responsible
for their high-quality, efficient and timely implementation.
1.6. In his work, the HR inspector is guided by:
- regulationsregulating accounting and
personnel movements;
- teaching materials on personnel issues;
- the charter of the enterprise;
- rules work schedule;
- orders and orders of the director of the enterprise;
- this job description.
1.7. The HR inspector should know:
- legislative and regulatory legal acts on personnel issues,
methodological materials for maintaining documentation on accounting and movement
staff;
- labor legislation, rules and regulations of labor protection;
- the structure and staff of the enterprise; procedure for registration, maintenance and
storage of work books and personal files of employees of the enterprise;
- the procedure for establishing the names of professions of workers and positions
employees, general and continuous work experience, benefits, compensation,
registration of pensions for employees;
- the procedure for recording the movement of personnel and drawing up the established
reporting;
- the procedure for maintaining a data bank on the personnel of the enterprise;
- the basics of office work;
- facilities computing technology, communications and communication.

II. Functions
The HR inspector has the following functions:
2.1. Keeping records of the personnel of the enterprise and its divisions.
2.2. Participation in the development of measures to reduce staff turnover.
2.3. Registration of personnel documentation.
2.4. Verification of compliance with vacation schedules at the enterprise.
2.5. Condition monitoring labor discipline in
divisions of the organization, the submission of established reporting.

III. Job responsibilities
To perform the functions assigned to him, the HR inspector
must:
3.1. Keep records of the personnel of the enterprise, its units in
According to unified forms primary accounting documentation.
3.2. Execute the acceptance, transfer and dismissal of employees in accordance with
with labor laws, regulations and orders of the head
enterprises, as well as other established personnel documentation.
3.3. Form and maintain personal files of employees, enter into them
changes related to work.
3.4. Ready necessary materials for qualifying,
certification, competition commissions and submissions of employees to
incentives and awards.
3.5. Fill out, record and store work books, produce
calculation of seniority, issue certificates of current and past employment
activities of employees.
3.6. Make entries in work books about rewards and
awards to workers.
3.7. Enter information about the quantitative, qualitative composition
employees and their movement to the data bank of the personnel of the enterprise, follow
for its timely updating and replenishment.
3.8. Keep records of the provision of vacations to employees, carry out
control over the preparation and compliance with the schedules of regular vacations.
3.9. Issue pension insurance cards, other documents,
necessary for the appointment of pensions to employees of the enterprise and their members
families, establishing benefits and compensations; with staff turnover
study its causes, participate in the development of measures to reduce
staff turnover.
3.10. Prepare documents after the deadline
current storage to be deposited in the archive, make up an established
reporting.
3.11. Monitor the state of labor discipline in
divisions of the organization and employees' compliance with the rules of internal
work schedule.
3.12. _____________________________________________________________.

IV. The rights
The HR inspector has the right to:
4.1. Get acquainted with the projects of decisions of the management of the enterprise,
concerning his activities.
4.2. Submit proposals for management
improving the work associated with the responsibilities provided
of these instructions.
4.3. Receive from heads of structural divisions,
information and documents necessary for specialists to carry out their
job duties.
4.4. Engage specialists from all structural divisions
enterprise to solve the responsibilities assigned to it (if it is
provided for by the provisions on structural unitsif not - with
permission of the head of the enterprise).
4.5. Require the management of the enterprise to provide assistance in
performance of their official duties and rights.
4.6. ______________________________________________________________.

V. Responsibility
The HR officer is responsible for:
5.1. For non-performance (improper performance) of their official
duties stipulated by this job description, in
limits determined by the labor legislation of the Russian Federation.
5.2. For those committed in the process of carrying out their activities
offenses - within the limits determined by administrative, criminal and
the civil legislation of the Russian Federation.
5.3. For causing material damage - within the limits determined
labor, criminal and civil legislation of the Russian Federation.

The job description is developed in accordance with ________________
(name,
_____________________________.
document number and date)

Head of structural unit (initials, surname)
(HR department) _________________________
(signature)

"" _____________ 20__

AGREED:

Head of the legal department

(initials, surname)
_____________________________
(signature)

"" ________________ 20__

I have read the instructions: (initials, surname)
_________________________
(signature)

I. General provisions

1. The Human Resources Inspector is a professional.

2. A person is appointed to the position of a personnel inspector who has secondary vocational education without presenting requirements for work experience or primary vocational education, special training according to the established program and work experience in the profile of at least 3 years, including at this enterprise for at least 1 year ...

3. Appointment to the position of a personnel inspector and release from it is made by order of the director of the enterprise on the proposal of the head (personnel department; structural unit that is part of the personnel department)

4. The HR inspector should know:

4.1. Legislative and normative legal acts, methodological materials for the maintenance of documentation for the accounting and movement of personnel.

4.2. Labor legislation.

4.3. Forms and methods of document execution control.

4.4. The structure and staff of the enterprise.

4.5. Registration, maintenance and storage of work books and personal files of employees of the enterprise.

4.6. The procedure for establishing the name of the professions of workers and positions of employees, the total and continuous length of service of a certain job, benefits and compensations, registration of pensions for employees.

4.7. The procedure for accounting for the movement of personnel and reporting.

4.8. The procedure for maintaining a data bank about the personnel of the enterprise.

4.9. Basics of office work.

4.10. Computer facilities, communications and communications.

4.12. Internal labor regulations.

4.13. Labor protection rules and regulations.

5. The HR inspector is guided in his work by:

5.1. Regulations on the personnel department (structural unit that is part of the personnel department).

5.2. This job description.

6. The HR inspector reports directly to the head (HR department; structural unit that is part of the HR department)

7. During the absence of the personnel inspector (vacation, illness, etc.), his duties are performed by a person appointed by order of the director of the enterprise, who is responsible for their proper execution.

II. Job responsibilities

HR Inspector:

1. Carries out control over the timely execution of orders, orders and instructions of the head of the personnel department.

2. Keeps records of the personnel of the enterprise, its subdivisions in accordance with the unified forms of primary documentation.

3. Draws up the admission, transfer and dismissal of employees in accordance with labor legislation, regulations and orders of the head of the enterprise, as well as other established personnel documentation.

4. When applying for a job, he introduces the provisions on discipline in the organization, on working hours and rest time, keeps records and issues service certificates.

5. Directs for instruction in safety, industrial sanitation and fire protection, rules and regulations of labor protection.

6. Forms and maintains personal files of employees, makes changes in them related to work.

7. Prepares the necessary materials for qualification, certification, competition commissions and submissions to employees for incentives and awards.

8. Fills in, records and stores work books, calculates the length of service.

9. Makes entries in work books about incentives and awards for workers.

10. Issues certificates of the present and past labor activity of employees, certificates of temporary disability for submission to other institutions.

11. Keeps a strict record of work books and inserts.

12. Produces registration of acceptance and issuance of work books and inserts to them.

13. Enters information on the quantitative, qualitative composition of employees and their movement into the data bank on the personnel of the enterprise, monitors its timely updating and replenishment.

15. Keeps records of the provision of vacations to employees, monitors the preparation and compliance with the schedules of regular vacations.

16. Draws up pension insurance cards, other documents necessary for the appointment of pensions to employees of the enterprise and their families, the establishment of benefits and compensations.

17. Studies the movement and causes of staff turnover, participates in the development of measures to reduce it.

18. Prepares documents after the expiration of the established periods of current storage for depositing in the archive.

19. Carries out control over the state of labor discipline in the divisions of the enterprise and the observance by employees of the internal and labor regulations.

20. Keeps a record of violations of labor discipline and monitors the timeliness of the administration, public organizations and labor collectives of appropriate measures.

21. Execute one-time service assignments of the head of the personnel department (the corresponding division of the personnel department).

III. The rights

The HR inspector has the right to:

1. To get acquainted with the draft decisions of the management of the enterprise concerning its activities.

2. On issues within his competence, submit proposals for the management of the enterprise to improve the activities of the enterprise and improve the methods of work of employees; comments on the activities of employees of the enterprise; options for eliminating shortcomings in the enterprise.

3. To request personally or on behalf of the management of the enterprise from the departments for information and documents necessary for the performance of his official duties.

4. To involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the provisions on structural divisions, if not, then with the permission of the head).

5. Require the management of the enterprise to assist in the performance of their official rights and obligations.

IV. Responsibility

The HR officer is responsible for:

1. For improper performance or non-performance of their official duties provided for by this job description - within the limits determined by the current labor legislation of the Russian Federation.

2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.

3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.

The job description is one of the main documents regulating the work of employees. As a rule, the personnel department prepares drafts of such acts not only for its specialists, but also for the entire personnel of the organization. The heads of departments participate in the approval process and make their own additions.

Before the act becomes a valid document, you need:

develop a project;
to approve;
approve;
put into operation;
familiarize the employee against signature.

To correctly indicate everything qualification characteristics, it is necessary to use professional standards in the areas of activity.

Job description for HR inspector sample 2018

On July 1, 2016, Article 195.3 of the Labor Code of the Russian Federation came into force. It regulates the application of professional standards. The employer can use the list of work functions, necessary knowledge and skills to draw up a list of duties, rights, responsibilities of subordinates.

The 2018 job description of the HR inspector retains general rules creating local documents. The main source of information for their compilation is Professional standard 07.003 "HR Specialist". It operates on the basis of the order of the Ministry of Labor and Social Protection of the Russian Federation of October 6, 2015 N 691n.

The inspector of the personnel department under the new rules of professional standards can be called a specialist in the personnel department. You can add the following phrases to the job title:

hR administration;
by documentation support work with personnel;
for documentation support of personnel;
on staff.

Qualification requirements and a list of responsibilities must comply with professional standards. The title of the position can be corrected.

If it becomes necessary to introduce new items, you can draw up an addition to the document. All stages of work with the add-on must be followed. With the additions, the employee, as well as with the main act, gets acquainted with the signature and is responsible for their implementation.

For more information on what a HR professional job description looks like, see this article.

Job Descriptions for HR Inspector - Key Points

Each organization can choose the appearance and form of drawing up this document independently. The general requirements for the preparation of documents remain unchanged.

The title page must contain information with the details of the organization. The exact name of the organization must be indicated. In the upper right corner, you need to place an approval record. The director puts his signature and the date of approval of the document. The title of the position must correspond to the staffing table.

The following sections may be present in the job description of the HR inspector:

general position;
knowledge and skills;
basic labor functions;
list of functional responsibilities;
the rights;
area of \u200b\u200bresponsibility;
organizational matters;
final clause.

At the end, a record of the familiarization of the employee and the date are posted. The material must be stitched, pages numbered, an attestation record made, and a seal stamped. Let's analyze each section in more detail ...

The general part should contain information:

how the employee should be appointed to the position;
about the requirements for education;
qualification requirements;
about subordination;
on replacement during the absence of an employee.

A number of issues are resolved by the immediate superiors. This is reflected in the job description of the head of the personnel department (sample 2018).

The main labor function of an inspector relates to the documentary support of work with personnel. Record keeping is one of the main functional responsibilities of this specialist. More detailed information should be written in a separate section. It is the most extensive. Work on documenting accounting and movement of employees can be the main one for this position, or be supplemented with functions for the selection, training or personnel assessment. You can break this section of the instruction into separate blocks.

Separately, it is worth mentioning the ability to work in personnel electronic programs, with office equipment, about the degree of computer use, knowledge of basic computer programs.
In the instructions it is worth listing the documents that the inspector must draw up. It will not be superfluous to indicate additional functionality, if any.

If the organization has developed a Regulation on personnel workflow, the instructions must make a reference to it. The inspector must know the content of the document and comply with its requirements.

The rights and powers of the employee, as a rule, have general character for all workers. This part of the instruction can be repeated for all people in the organization.

If the performance of functions is associated with special operating modes, this should be indicated in a separate section. These special features include:

business trips;
work with information related to state secrets;
keeping military records;
interaction with employment centers, government agencies, external organizations.

The employee must leave a written record of familiarization and agreement with the instruction, indicate the date of familiarization.

And about what the job description of an archivist is, it is written.

Responsibility of the HR inspector

It is worth noting especially that if the employee is not assigned any duties, then he is not responsible for their implementation. Therefore, the preparation of instructions must be taken responsibly and take into account all the features of the work of a specialist in the personnel department. When checking or solving controversial issues with an employee, the job description is one of the main documents that is requested by the inspector.

Job description of a personnel inspector in an educational institution

In educational institutions, the inspector of the personnel department performs the main duties that are defined in the professional standards. However, due to the specifics of work in educational system the standard duties can be supplemented.

An inspector of the personnel department at an educational institution must additionally study the documents regulating the work of educational institutions.

Job description for HR inspector 2018 at school

For employees in the school, the job description is developed taking into account the work in the educational institution. Labor legislation establishes additional guarantees, benefits and special working regimes for teachers.

The HR inspector should examine these features. Responsibilities include work on advising school employees on labor issues, paperwork.