An invitation to students to participate. How to write an invitation to an event? Invitation to a corporate event Text and its features
Nowadays, it is important to know how to write correctly to all kinds of significant business events and parties. Correctly drafting the invitation is the first step to a successful event. We will reveal for you all the nuances and subtleties of writing an invitation letter in English.
"Never allow someone to be your priority while allowing yourself to be their option."
Never let someone else be your priority, letting yourself be their choice.
In our article, you will learn what structure and principles should be followed when composing an invitation letter, as well as get acquainted with an example of writing letter of invitation in English.
Examples of letters of invitation in English with translation
Writing a letter may be needed when passing a language exam, when entering a higher educational institution abroad, when applying for a job.
Time is money. Today we cannot afford to waste it inviting everyone in person. In this case, the best option is to write an invitation letter.
Invitation letter usually write for an invitation to an event such as a family gathering, party, business meeting, or social event. All of these types of invitation letters can be divided into two categories: business and personal. In any of these letters, you need to adhere to the same letter structure.
-invitation in English
Inviting colleagues, clients or potential clients to an event is an important aspect of doing business. The number of guests who will attend your event depends on how professional and efficient the invitation letter is.
The main rules for writing an invitation letter in English:
- Check the letter carefully for grammar and style. And let the other person read the letter so that he finds the mistakes that you missed. A misspelled letter can wipe out all your previous efforts.
In a business invitation letter, a prerequisite is to address the reader by name (Dear Mr. Smit), perhaps it will require a little more effort, but it is always more pleasant to receive a letter addressed specifically to you, and not written in impersonal phrases like: Dear Colleague.
In a business-style invitation letter, you should always use a formal tone, because you usually write such letters to business partners.
The invitation letter should be short and answer the questions What? Where? How ?, because business people value their time.
Offer an incentive like a free lunch at an event or a prize draw. This will show that you value the time of the invitees. Plus, the incentive will keep guests at the very end of the event.
Write an invitation long before the event itself. This will help the invitees plan their visit to you. Make sure there are no important holidays or football on this day.
| Sample invitation | Transfer |
|---|---|
| Dear Ms Blue, It gives us great pleasure to invite you to our annual partners appreciation event on Friday, the 29 of October at 6 p.m. We believe it to be a wonderful opportunity for us to learn more about your company, establish strong business relations and have a good time. We look forward to seeing you at the event. Sincerely yours, Alexander pemsky CEO |
Dear Miss Blue, It is with great pleasure that we invite you to our annual event to celebrate our partners, which will take place on Friday, October 29 at 18:00. We are convinced that this will be a great opportunity for us to learn more about your company, build strong business relationships and have a good time. We are looking forward to meeting you at our event. Yours sincerely, Alexander Pemsky General director |
Write an invitation letter in English
Strictly adhere to the design rules when writing the invitation letter, we used to. However, please note that the invitation letter cannot be long. There should be the most necessary information and very few phrases like “we are very happy to invite you to a meeting”.
- Conclusion / Signature
Welcome / Intro + name of the person to whom this invitation is addressed.
The main part, which contains information: on what occasion the invitation, place and time of the meeting, as well as additional information (for example, in what clothes you should come or what to bring with you).
Letter of invitation in English to a friend
Your friend will always be pleased to receive an invitation letter from you.
Letter of invitation in English for a visa
If you want to get visitor visa to the USA , then the receiving party draws up an invitation letter on its own behalf. An invitation letter can be from friends, relatives, business partners, organizers of various events. Below is one of the options for how such an invitation might look.
| Sample invitation | Transfer |
|---|---|
| 08.08.2018 The USA Embassy, 7834 East street Chicago, Illinois Letter of Invitation for: Passport No: XXX77777 Dear Madam Kira |
08.08.2018 Embassy of the USA, 7834 East Street, Chicago, Illinois Letter of invitation: Passport number: XXX77777 Dear Madam Kira |
Official letter of invitation to the event in English
In colloquial speech, we can be forgiven for some minor flaws and reservations. But in a letter such errors are unacceptable, especially when it comes to business correspondence.
invitation to the conference
In the case of an invitation to a conference, your letter will be longer than the previous one, since you need to include more information in it. Accordingly, its structure will also change.
- Final part.
Appeal.
Information about the conference (name).
Objectives of the conference.
Dates and venue, sponsors.
Technical details (visas, travel, reports, etc.)
Registration information with contacts of the person in charge.
| Sample invitation | Transfer |
|---|---|
| Dear Colleagues, You are cordially invited to participate in the upcoming World Conference on Information Technology. The aims of the conference are to bring together researches and practitioners in an effort to lay the ground for future collaborative research, advocacy, and program development as well as to educate the adequate professionals in the information industry. The World Conference is scheduled to take place from October 14th - 16th 2018 in… (the venue, the city and the country) under the auspices of… Foundation. Note that all interested delegates that require entry visa to enter… (the country) to attend this conference will be assisted by the organizational committee. Free air round trip tickets will be provided to all registered participants. The Workshop welcomes paper presentations from any interested participant willing to present papers during the meeting. For any further information you are to contact the conference Registrar at: E-mail: Phone: Sincerely, Michael faraday Activities Coordinator E-mail: Phone: |
Dear colleagues, We cordially invite you to take part in the upcoming World Conference on Information Technology. The aim of the conference is to bring together researchers and practitioners in order to create a foundation for future collaborative research, advocacy and program development, as well as to educate appropriate professionals in the information industry. The World Conference will be held from 14 to 16 October 2018 in ... (place, city and country) under the auspices of ... the Foundation. Please note that all interested delegates who require an entry visa to enter ... (country) to attend this conference will be assisted by an organizing committee. All registered members will be provided with free round-trip air tickets. The workshop welcomes paper presentations from any interested participant wishing to present their papers during the meeting. For any additional information, contact the Conference Registrar at: Email mail: Tel .: Sincerely, Michael Faraday Event Coordinator Email mail: Tel .: |
Now let's move from the more complex to the simpler. We will now consider examples of drawing up invitations to various activities in everyday life.
Birthday invitation letter in English with translation
| Sample invitation | Transfer |
|---|---|
| Dear Nicki, I am turning twenty three this coming Friday. I have arranged a small party on Sunday at the Black ‘n’ White restaurant that is close to your place at 17.00 hours. I wish your presence on the occasion. The party would be a great time to catch up with all our old friends and have fun just like old times. There is a dance party in the beginning and after that there is an arrangement of snacks and dinner. I will also mail you the details of the party. I will look forward to meet you at the party and would appreciate if you could confirm your presence well before time so that I can make the arrangements accordingly. Warm Regards, |
Dear Nicky, I turn 23 this coming Friday. And I'm throwing a little party on Sunday at the Black and White restaurant, which is not far from your house, at 5 pm. I would like your presence on this occasion. The party will be a great opportunity to see all our old friends and have fun like the good old days. Dances are scheduled first, after which there is an agreement on snacks and dinner. I will also mail you the details of the party. I look forward to meeting you at the party and would be grateful if you can confirm your presence well before the appointed time so that I can make the appropriate arrangements. Regards, Mandy |
Wedding invitation in English
Sending out wedding invitations on time is important and imperative. The sooner the better - this is the basic rule of sending invitations. It is optimal to do this 1-1.5 months before the date of the proposed celebration, and, in any case, no later than 2 weeks before the wedding. Invitations are sent by mail or e-mail (if there is complete confidence that such a letter will be read), or delivered in person.
The tradition of arranging wedding invitations in the form of exquisite and delicate cards in an envelope or unusual cards and invitations is a kind of way to preserve the memories of the holiday.
| Sample invitation | Transfer |
|---|---|
| Dear Barbara, As I am writing this letter to you, I am doing so with a heart that is full of bountiful joy, gladness and happiness. Without much ado, the main essence of writing this letter is for it to serve as an invitation to my marriage ceremony. As you know, I will be getting married to my sweetheart of many years, Dexter Hedley. The marriage ceremony has been scheduled to come up on the 9th of November 2018. The venue is the Sky Hall in Hoffman’s and all programs will kick off by 9.30 am prompt. It will be deeply appreciated if you can grace the occasion with your presence. Yours affectionately, |
Dear Barbara, As I write this letter, my heart is overflowing with joy, joy and happiness. If not to say unnecessary words, the main reason why I am writing this letter is to invite you to my wedding ceremony. As you know, I will be marrying my longtime lover, Dexter Headley. The wedding ceremony, as previously planned, falls on November 9th, 2018. The venue is the Heavenly Hall at Hofmans and all events will start at 9.30 am sharp. I will be very grateful if you can decorate the event with your presence. Always yours, Melissa Taylor |
New Year's Eve invitation in English
Those with whom the company actively cooperated throughout the year and who helped to achieve high results are invited to the New Year's celebration.
Party invitation letter in English
| Sample invitation | Transfer |
|---|---|
| Dear Ben! You’re invited to tumble, jump and play! Please, come and join us at our Barbeque and Tea party! It will be fun! Date: Saturday, June 25th Time: 2:00 pm-4:00pm Where: 48, Summer Avenue. Welcome! Dress: Wearing casual clothes. No admittance without smile, having a humorous story to tell and a game to play! Bring your favorite CDs)) I look forward to meeting you. You are my special guest! P.S. You may bring a girlfriend. Please, phone: 513- 55-432 for more details. Harry |
Dear Ben! have fun, jump and play! Please come and join us for barbecue and tea! It will be fun! |
Letter of invitation to visit in English
Personal and telephone invitations are more appropriate for narrow family celebrations and friendly events. For significant events, the formal form of inviting guests is more appropriate - written invitations.
| Sample invitation | Transfer |
|---|---|
| Dear Kaitlyn and Matthew, We are looking forward very much to your visit to our country this summer. We are expecting you at the beginning of July and are hoping that you may stay until the end of month or longer if you can manage. We consider it a privilege for us to receive you as guests in our house and to be allowed to entertain you. We are very grateful indeed to you for consenting to come and stay with us. We are looking forward to offering you hospitality in return for the hospitality you have kindly given us on many occasions. We want you to understand that we will see to all your needs while you are with us and to any expenses that may arise. Yours sincerely, |
Dear Caitlin and Matthew! We are looking forward to welcoming you this summer in our country. We are waiting for you in early July and hope that you will stay with us until the end of the month or longer if you can. It is a great honor for us to host you at home. We are very glad that you agreed to come and stay with us. We want to respond to you with the same hospitality that you have kindly shown us more than once. You should know that we will provide you with everything you need during your stay with us, including any financial costs that may arise. Sincerely yours, Anna and Alexander |
As you can see, in these invitations, which are more informal, you can safely use all the knowledge from the course. The requirements for writing such invitation letters are less stringent. However, they still need to retain their structure.
- Conclusion
Message / greeting
Specifying the purpose of the invitation
Date, time and place of the event
Special arrangements, if any (e.g. Hawaiian-style party and guests need to dress appropriately)
We figured out how to compose an invitation ourselves. But, what if you yourself are the addressee of such an invitation. Let's analyze the correct answers using the example of several letters.
Letter of response to invitation in English
Business etiquette requires a recipient's response in the form of expressing gratitude for the invitation received, confirming its acceptance or explaining the reasons for the refusal.
Is there some kind of structure in these answers? It may not be as clear as in the invitations themselves, but it is.
- Conclusion
Appeal
Reaction to the invitation received
Actually, the answer to it indicating special conditions, if any (delay, as in the first case)
Important!
The response time shows the addressee how interested you are in communicating with him.
Reply to a birthday invitation in English
When you write a response to an invitation, there is no need to write out the consent in detail - it is enough to mention common phrases, and also send the letter on time. This will be enough for the norms of business correspondence to be observed.
On a note:
You can familiarize yourself with useful expressions for writing birthday greetings in the article.
Reply to a party invitation in English
First rule: the response to the invitation letter must be final, you should not leave the person confused whether you will appear there or not.
The second rule is, do not delay answering the invitation.
Instead of a conclusion
We hope that this material will be useful for you to competently draw up invitations of your English-speaking friends and colleagues to the brightest events in your life! If you need professional help in learning English, we are always happy to help! First step - ! We are waiting for you!
In contact with
Dear (full name)! (Organization name) invites you to be directly involved in the work conferences to be held on (date) at (venue).
The Conference will feature about 20 sections, as well as a number of exhibitions and round tables. The congress and registration of participants will take place (date, time and place of registration of participants).
Dear (full name)!
It is with great pleasure that we inform you that the Organizing Committee of the International Conference on (the topic of the conference) has finally decided on the place and time of its holding. As previously assumed, it will take place in Moscow (date). The official name is (name of the conference), which fully corresponds to the sphere of your professional interests.
Taking into account your outstanding services in this area, I have been instructed to coordinate with you the likelihood of your presentation on the first day at the plenary session with a keynote speech. In addition, we suggest that you, as a keynote speaker, also speak at the closing session, for your part, assessing the work done at the Conference.
Of course, the Organizing Committee will include in the program all collective and individual messages and reports that you consider necessary at the Conference.
In the near future I will inform you more detailed information about the organization of the conference.
If you have any questions, call me on the phone you know.
I very much hope to receive an affirmative answer from you in the very near future.
With friendly greetings and best wishes, (position and full name).
(Organization name) invites progressive industrial, political and public figures to take part in (name and date of the conference), in discussions and round table discussions, to evaluate the innovations presented at the master classes.
(The topics of the conference, master classes and round tables are listed).
Applications for participation are accepted (the date until which applications are accepted).
(The place and time of the conference are indicated).
We invite you to come to our conference!
We ask you to explain the topic, identify tendencies
!
There will be specialists here, there will be a lot of disputes
And the reports are discussed in private conversations!
You send applications for participation to us.
Accept the invitation, we will be glad to see you!
We invite you to come to the international
A conference that will take place here in the city!
Participation in it, colleagues is a noble cause!
Everyone will find a theme to their liking!
Send us an application, pay the fee,
Go through the registration and the issue is resolved!
Colleagues, we invite you
For a meeting-conference,
What will take place here with us
Will compete
Activities for others!
Let's hurry with you
Take part in it!
We will solve many questions,
We will help you understand
The whole situation that is here
The region has developed.
Come, listen, opinions are suspended,
So that the meeting turns out!
Dear ladies and gentlemen!
We invite you to participate
In the conference and give an answer here: (address, e-mail).
We will consider your arrival here for happiness!
We invite you to the conference!
You will get acquainted with the experience of firms!
We are raising our competence here
And we are talking about great success!
If all this interests you,
The information below is given.
And if something specifically worries,
Always call by phone!
If something else is interesting
Call, ask us.
We will tell you everything directly and honestly!
We will be glad to see you!
We invite you to the conference!
The best minds will be here!
To which we also rank you!
Come friend! We invite you!
The conference will take place, the meeting will take place!
We invite you to visit it too!
Pay attention to us in the afternoon or in the evening,
And send an application for participation in five days!
Business correspondence often occurs between companies or different offices of the same company. In a letter, you can always provide information on the order, clarify details, invite to a meeting. In this material, we will figure out how to properly arrange invitation letter, a sample of which you can download at the bottom of the material in word format.
Invitation letter - an official letter that is sent to the addressee on the occasion of an event, conference, meeting. An invitation letter can be issued in order to invite a person for an interview, meeting. Many companies use the oral form of transmission of text information, and the letter of invitation appears as an additional means of showing attention to the addressee.
As an official document, an invitation letter has a number of advantages, let's look at them all in order.
- Thanks to such a letter, you can show respect for the addressee.
- The presence of such a letter indicates that the recipient is indeed invited to the event and must arrive on time.
- Such a letter can be sent to the addressee if there is no way to contact him in any other way.
- The invitation letter will always be in front of the recipient's eyes, and he will not forget about the upcoming meeting, for example, if he was invited to participate as a speaker at an official event.
You can send such an invitation letter using the services of Russian post or e-mail.
We also offer you to download samples of request-reminder, confirmation, request.
How to write an invitation letter for an interview, meeting or meeting correctly?
Any official event involves active and passive participants who must be invited in advance by sending them an invitation letter. With such a letter in hand, the participants of a conference, seminar, meeting or meeting will be able to prepare and plan their time rationally.
such a document is drawn up on the company's letterhead with contact information and details. In the upper corner of the letter, the addressee's personal information is indicated, if necessary - the name of the enterprise or company.
The address to the addressee is written in the center, then the essence of the letter is presented in a free style. It is imperative to mention the event to which you are inviting the addressee. It can be a meeting or interview, a meeting or meeting, a conference or a tasting, etc. Be sure to indicate the name of the event and attach the program, if any.
Next, the date of the event and the exact time are indicated. The location of the events is indicated in detail. In addition to the address, it is necessary to indicate the exact number of the house, office, floor and even the route map, the ways in which you can get to the meeting point. In particularly difficult cases, a plan of the building in which the company's office is located is required.
You can complete the invitation letter by grateful to the addressee for the attentiveness to the letter and its contents, taking the time to study the attached materials. The author signs the letter and, if necessary, affixes a seal.
Having such an invitation, the addressee can respond to it, confirm his participation in the event or refuse, presenting well-grounded reasons.
Download the invitation letter. Sample filling
Is there a celebration planned at your enterprise? Whatever its topic (a professional or calendar holiday, a company's birthday, a presentation of a new product, the opening of a branch or a new office, an anniversary of the boss, a New Year's corporate event for the 2020 meeting), it starts with invitations.
What is the best way to compose the text of an invitation to a corporate party? On the one hand, you need to show originality, interest guests and make them want to attend the celebration. On the other hand, in the invitation to such an event, you need to list important data.
Corporate invitation text
So, in the text of an invitation to a corporate event, you should indicate the date and place of its holding, the method of delivering guests (by your own transport or, for example, by buses from the office), the form of clothing (it can be free, evening or themed if you are organizing a carnival).
Check if you can take your spouse or children with you. If the invited artists will perform at the party, this can also be mentioned in the text of the invitation to the corporate party.
As for the style, a variety is allowed here depending on the status of the celebration. The text of the invitation can be formal or informal, even playful.
But in any case, an invitation to a corporate event must be properly formalized. It can be sent in the form of SMS, by e-mail, placed on postcards, in a wall newspaper or on a bulletin board.
It is not so easy to take into account all the requirements that apply to the texts of invitations to a corporate event. We decided to make this task easier for you and have provided examples of texts of this kind of invitations so that you can choose the most suitable one as a basis.
Complete it with a little effort and imagination - and then your invitation to a corporate event will not leave anyone indifferent.
***
Dear _________________!
We are pleased to inform you that ___ (date) ___ marks exactly ___ years since the foundation of our company.
In honor of this wonderful holiday, we are organizing a large banquet,
to which we invite you with pleasure!
The festive event is scheduled for ___ (date) ____ in the entertainment and restaurant complex "____ (name) ____" (__________ (address) ___________),
start at __ (time) __ hours.
We look forward to seeing you!
Company employees __________
***
Respected_________________!
We invite you to a bright holiday dedicated to the birthday of our friendly team.
The celebration will take place on ___ (date) __ in the restaurant "_________", beginning at __ (time) __.
On the birthday of our company, we will get together to congratulate each other on a productive and successful past year, and also have a pleasant
time in an atmosphere of fun and celebration.
Be sure to come - we will have fun!
Close-knit team of the company ____________
An invitation to a corporate event can be laconic and restrained, or it can be quite emotional, especially when it comes to an upcoming warm meeting of friends and like-minded people. For example, the text of an invitation to a corporate party in honor of a company's birthday or New Year's may be as follows.
***
Dear friends!
We are sure that real wealth does not lie in the accumulation of material wealth. It is important to know that there are faithful friends and partners nearby, tested by time and deeds. Reliable companions are the fulcrum in the movement towards success and overcoming any obstacles.
We will be glad to meet you at the Christmas dinner, which will take place on ___________ (date) at _____________ restaurant. We hope that this festive evening with friends, partners and colleagues will become a pleasant and interesting event for you.
***
Dear Colleagues!
The most valuable thing for our company is our reliable partners and our friendly team. Our joint work last year contributed to the development of our enterprise. And, of course, we would not have achieved such success without your dedication and desire to develop.
It is with great pleasure that we invite you to a festive party that will begin at _________ in the cafe ______________. We will celebrate the New Year in a festive atmosphere, with friends and colleagues.
May the coming year be no less successful than the outgoing one. We wish you and your loved ones happiness, joy, health and prosperity!
Yours faithfully,
____________.
An invitation to any kind of corporate event can be sent on behalf of colleagues. But it will be especially pleasant for employees to receive it on behalf of the management.
***
Dear _______________!
I am glad to welcome you on behalf of ___________________ (name of the company). You are one of the leading specialists of the company and your contribution to our common cause is truly invaluable.
20 .. a year with all the achievements that he brought, and the difficulties are almost over. The time has come to welcome the new 20 .. year, which, we hope, will bring us new opportunities, new achievements, new successes and new ideas.
I hope that, surrounded by colleagues, you will truly enjoy the holiday dedicated to our partners, friends and employees.
We are waiting for you at the entertainment complex ___________ at ___________. The event is scheduled to start at ________ hours on December 25th.
The invitation is valid for two people.
Yours faithfully,
director of the enterprise ___________________
***
Dear colleagues!
Working on the last project, you showed the proper professionalism and competence, and also put in a lot of effort, which brought amazing results for our company. As a token of gratitude, we are throwing a small corporate party and invite you to join us.
The holiday will take place on ________________ (date) at the address: ____________________. Party start time: 19:00.
We will be glad to see you!
Yours faithfully,
Deputy Director ________________.
***
Dear Colleagues!
We value the responsibility, dedication and efficiency that our employees possess, but at the same time we understand that proper productivity is impossible without good rest. Therefore, we decided to please our employees and arrange a small party for them. This Saturday, _________ (date), we invite you to a corporate picnic, where you can relax, chat with colleagues and enjoy the beauty of nature. A transfer will be organized to the venue.
Gathering at ________ (time) near the main entrance to the office. We hope you will accept our invitation!
Yours faithfully,
company management _________________.
And finally, the text of the invitation to a corporate event can be written in poetic form.
***
We cordially invite you to a wonderful holiday,
Come celebrate, we will be grateful to you!
After all, today is the New Year, the tale begins.
As you know, miracles happen on this day!
Happy New Year, friends, we congratulate you!
Miracles, surprises await you, we promise fun!
***
The table is set, gifts, candles ...
Everything froze in anticipation.
On this warm, wonderful evening
We are looking forward to your visit.
We invite you with love
Come to us for the New Year.
This New Year's fairy tale
Spend with us!
A business invitation letter does not have to be an invitation to cooperation. An offer to visit an exhibition, a seminar or even a concert, for example, a charity one, can be just as businesslike. Regardless of where exactly the addressee of this message is invited, you should adhere to certain rules for writing it.
Letter of invitation: how to write it?
- Full name of the addressee
- dates and locations of the event
- Name of inviting person
It is also allowed in the letter to indicate the need to notify of consent to attend the event. Note that it is advisable to refuse such an invitation in a similar written form.
On our website you can download a sample of an official invitation to an event (concert):
How to issue an invitation letter?
The best option is to use an official letterhead that contains the details of the person or company sending the letter. At the same time, the invitation may well be printed in color, with the addition of decorative elements, which will increase its attractiveness.
Sample Conference Invitation
Sample letter of invitation to the exhibition
Sample letter of invitation to work
Frequently asked Questions
When do I need to send a written invitation of a business nature?
The main thing is that the addressee receives the letter in advance, i.e. had several days left to make a decision and send a written response. In some cases, for example, when holding large-scale events, such a letter is sent several weeks before the date of their holding.
Is there a universal invitation letter template?
As such, you can use the following pattern:
