Regulations on the financial department. Regulations on the financial and economic service Regulations on the department of financial and economic activities

1.2 The department reports directly to the chief accountant.

1.3 The department is headed by the head of the sector, appointed to the position by the director on the proposal of the chief accountant.

1.4 Employees of the sector are appointed to positions and dismissed from positions by the order of the director on the proposal of the chief accountant.

1.5 In its activities, the sector, within its powers, is guided by:

• The charter of the institution
• By this provision
• Legislation Russian Federation And Nizhny Novgorod region, others regulations, instructions and guidelines

1. Tasks

2.1 The financial and economic department provides the following tasks:

2.1.1 Organization of the financial activities of the institution with the aim of the most efficient use of all types of resources.

2.1.2 Implementation of a unified policy of the institution in the field of finance.

2.1.3 Control of use working capital institutions.

2.1.4 Analysis of the financial and economic condition of the institution.

2.1.5 Development of accounting policies.

2.1.6 Management of working capital, accounts payable and receivable.

2.1.7 Ensuring the timeliness of tax payments to the budget, settlements with suppliers.

2.1.8 Creation of conditions for the efficient use of fixed assets, labor and financial resources institutions.

1. Functions

3.1 The following functions are assigned to the financial and economic department:

3.1.1 Organization of budgetary accounting in accordance with the RF BC and the law on accounting.

3.1.2 Formation of accounting policy

3.1.3 Management of the institution's assets, determination of their optimal structure, preparation of proposals for the replacement and liquidation of assets.

3.1.4 Participation in the determination of financial conditions when concluding business contracts

3.1.5 Drafting of long-term and current financial plans with all necessary calculations attached.

3.1.6 Organization of work for the correct and economical spending of funds in accordance with the allocated appropriations and their intended purpose according to the approved cost estimates for the maintenance of the USZN, for the provision of measures social support and Institutions.

3.1.7 Analysis of the production, economic and financial activities of the institution, forecasting the results of financial and economic activity institutions.

3.1.8 Ensure timely payment wages employees of the institution.

3.1.9 Registration of financial settlement and banking operations within the established time limits, including the submission of applications for cash flow and other settlement documents to the treasury.

3.1.10 Maintaining operational records of financial and settlement transactions.

3.1.11 Organization of work on the transfer of payments and contributions for taxes and fees.

3.1.12 Drawing up and submission to the tax authorities of reporting on the financial and economic activities of the institution.

3.1.13 Participation in the development of proposals aimed at ensuring solvency.

3.1.14 Implementation of measures to strengthen financial discipline in the institution.

3.1.15 Control over the timely and correct execution of documents and the legality of transactions.

3.1.16 Ensuring the reliability of financial information.

3.1.17 Compilation and submission to the director of the institution:

• admission information Money;
• progress reports on financial plans;
• information about financial condition institutions.

3.1.18 Control of:

• efficient use of funds;
• observance of cash discipline.

3.1.19 Providing departments of the institution with guidance materials related to the financial activities of the institution.

3.1.20 Consideration of appeals and letters from citizens and legal entities on issues within the competence of the financial and economic sector

3.1.21 Providing security information resources(own and received from other organizations) containing restricted access information.

3.1.22 Participation within its competence in the consideration of issues related to the reorganization and liquidation of the institution.

3.1.23 Carries out work on reporting to management and higher authorities.

1. Rights

4.1 The financial and economic department has the right to:

4.1.1 Independently decide on the order of conduct various works, highlighting priorities in matters relating to the organization and maintenance of accounting.

4.1.2 Independently sign documents within their competence.

4.1.3 Request and receive in the prescribed manner from institutions and organizations the documents necessary to resolve issues within its competence.

4.1.4 Submit proposals to the Director of USZN to improve the work of financial activities.

4.1.5 Participate in the discussion of the preparation of draft documents related to financial activities.

5. Responsibility

5.1. Responsibility for the proper and timely performance by the Department of the functions provided for by this regulation lies with the chief accountant.

5.2. The department is responsible for:

5.2.1. Non-fulfillment or poor-quality fulfillment of assigned functions and tasks.

5.2.2. Disclosure of confidential information.

5.2.3. Non-observance of the safety of official documents, office equipment and PC programs.

5.2.4. Non-compliance labor discipline, labor protection requirements, internal labor regulations.

5.2.5. Failure to use, where necessary, the rights granted.

5.2.6. For improper implementation of federal and regional legislation, decrees and orders of the President of the Russian Federation, decrees and orders of the Government of the Russian Federation, the government of the Nizhny Novgorod Region, orders and guidelines of the Ministry social policy Nizhny Novgorod region.

5.2.7. Causing material damage - within the limits determined by the current labor, criminal and civil legislation of the Russian Federation.

5.2.8. Safety of financial documents.

5.3. For distortion of reporting, untimely, poor-quality execution of documents, the head of the sector, employees of the sector bear administrative, material and criminal liability established by law.

1. Relationships

To perform the functions and exercise the rights provided for by this regulation, the financial and economic department interacts with employees of the Department, with employees of the Ministry of Social Policy of the Nizhny Novgorod Region, with local governments of the district and their structural divisions, public organizations and formations, other non-profit organizations, as well as other organizations and institutions within their competence.

Financial work is carried out at the enterprise by the efforts of financial service specialists. This service is an independent structural subdivision of JSC "Elektropribor" and reports directly to the Deputy Director for Economics. The management of the financial service is as follows: the department is headed by the head of the financial service, appointed to the position by order of the director of the enterprise. The head of the financial service has one deputy.

The composition and staffing of the financial service is approved by the director of the enterprise based on the conditions and characteristics enterprise activities on the proposal of the head of the financial service and in agreement with the personnel department, the department of organization and remuneration, etc. The department includes structural subdivisions, groups of specialists. The head of the financial service distributes duties among the employees of the department and approves their job descriptions.

The purpose of the finance department is to properly organize financial support enterprises.

Tasks of the finance department

• 1. Realization of the goal of the activity of the financial department is achieved through the implementation of a set of tasks for organizing the financial support of the enterprise.
• 2. The main tasks of the financial department are:
• 2.1. Planning the organization of the financial support of the enterprise.
• 2.2. Development and submission in accordance with the established procedure for consideration by the director of the enterprise of projects of local regulations, orders, instructions for organizing the financial support of the enterprise.
• 2.3. Formation of financial documentation, keeping it up to date during storage, ensuring its safety.
• 2.4. Maintaining interaction, conducting information exchange on financial support with authorities (management), as well as other enterprises, organizations, institutions.
• 2.5. Implementation of control over the proper implementation of financial security measures by the divisions (officials) of the enterprise.
• 2.6. Advising company officials on the financial support of the company.
• 2.7. Preparation of reports on the financial support of the enterprise.

In the interests of the proper implementation of its activities, the financial department is endowed with appropriate powers: rights and obligations. The financial department has the right:

• 1. To receive, in accordance with the established procedure, from the authorities (management), other enterprises (organizations, institutions) the information necessary for the exercise of their powers.
• 2. Provide explanations and recommendations on the financial support of the enterprise.
• 3. Give executives of the enterprise binding instructions on issues within the competence of the department.
• 4. Submit proposals on issues within the competence of the department for consideration by the management of the enterprise.
• 5. Conduct correspondence on issues within the competence of the department.
• 6. Interact with structural divisions (officials) of the enterprise on issues within the competence of the department.

1. General provisions.

2. Goals and objectives of the Financial Service.

3. Organizational structure Financial service.

4. Functions of the Financial Service.

5. Rights of the Financial Service.

6. Interaction with other divisions.

7. Responsibility of the financial service.

1. General provisions.

1.2. The direct management of the FS is carried out by the deputy director of the management company.

1.3. In its activities, the FS is guided by the current legislation and regulations of the Russian Federation, the Charter of the Company, the rules, procedures and standards established by the Company, these Regulations.

1.4. The Regulations on the FS are developed in accordance with the "Regulations on Document Management".

1.5. The FS has the right to act on behalf of the Company and represent its interests, within its competence.

1. Goals and objectives of the Financial Service.

2.1. FS is created for the purpose of:

2.1.1. Timely and full financing of the company's core activities .

2.1.2. Business financial analytics.

2.1.3. Providing reporting to fiscal authorities.

2.2. FS tasks.

2.2.1. Financial planning.

2.2.2. Doing accounting and reporting.

2.2.3. Tax optimization.

2.2.4. Project and summary financial analytics (management accounting).

2.2.5. Attraction of borrowed funds and placement of free funds.

2.2.6. Settlement- cash service.

1. Organizational structure of the financial service.

3.1. The organizational structure of the FS consists of the following departments.

3.1.1. Financial and analytical department.

3.1.2. Accounting (Departments equipping catering and trade facilities).

3.1.3. Financial Service of the Service Department.

3.2. Heads the FS financial director Groups of companies.

3.3. Organizational structure diagram.

1. Functions of the financial service.

4.1. In the field of financial planning :

4.1.1. Long term planning(1-1.5 years)

4.1.2. Medium term planning(1-2 months),

4.1.3. Current planning (maintaining a consolidated cash flow, tracking receipts, maintaining a financial calendar)

4.2. In the field of accounting and reporting

4.2.1. Maintaining and submitting financial statements to the tax authorities

4.2.2. Opening / closing bank accounts

4.2.3. Registration and deregistration in tax authorities and funds of legal entities owned by the Company

4.3. In the field of settlement and cash services

4.3.1. Making payments

4.3.2. Accounting and disbursement of cash

4.3.3. Service maintenance(cash service on transactions, registration of certificates, payment of bills, etc.)

4.4. In the field of tax optimization

4.4.1. Registration and payment necessary systems contracts with the participation of legal entities of the Company to optimize taxation (based on standard ones)

4.4.2. Creation of tax optimization schemes

4.5. In the field of project analytics and accounting

4.5.1. Project efficiency analysis

4.5.2. current management accounting

4.5.3. Construction of consolidated financial reports

4.6. In the area of ​​raising borrowed funds

4.6.1. Covering cash gaps.

1. The rights of the financial service.

5.1. Require the heads of the Company's divisions to take measures to improve the efficiency of the use of the enterprise's funds, the safety of the enterprise's property.

5.2. Approval of contracts, performance of work or provision of services, acts of reconciliation with various counterparties.

5.3. Effectively manage the company's cash.

5.4. Engage in ongoing tax optimization.

5.5. Receive from all structural divisions of the Company materials, data necessary to perform the assigned functions.

5.6. On behalf of the management, represent the enterprise in any organizations on issues related to the competence of the Division.

1. Interaction with other departments.

With whom	About what	Periodicity
Deputy director of the UK	Gets: Orders, directives Operational tasks Provides: ¾ Financial plans ¾ Other documents	Constantly Monthly Monthly On request
All structural divisions	Gets: – Cost budgets by department - Advance notification of the need to receive large sums – A report on the amount spent Provides: - Cash – Efficiency calculation projects – Necessary financial advice	Monthly As it arises Weekly Within 3 working days after the payment As necessary, within the approved limits or as agreed by the Deputy Director of the Management Company On demand On demand
Department of Logistics, Equipment of Catering and Trade Facilities	Gets: – Information (planned and actual) on the occurrence / repayment of financial liabilities and the movement of assets Provides: – Documentation for work	Weekly On demand

1. Responsibility of the financial service.

7.1. In relation to its work, the FS as a whole is responsible for its timely implementation, for not exceeding and saving planned costs, as well as for maintaining the quality level established for the results of work.

7.2. Full responsibility for the quality and timeliness of the tasks and functions assigned by this regulation to the department is borne by the financial director.

7.3. The degree of responsibility of other employees is established by job descriptions.

					APPROVE
(Business name,
					(head of the enterprise
organizations, institutions)
					organizations, institutions)
POSITION
00.00.0000		№ 00			(signature)		(surname, initials)
					00.00.0000

I. General provisions

The financial department is an independent structural subdivision of the enterprise and reports directly to the Deputy Director for Economic Affairs.

II. Tasks

Organization of the financial activity of the enterprise, aimed at providing financial resources plan assignments, safety and efficient use of fixed assets and working capital, labor and financial resources of the enterprise, timeliness of payments for obligations in the state budget, suppliers and banking institutions.

III. Structure

1. The structure and staff are approved by the director of the enterprise in accordance with the standard structures of the management apparatus and the norms for the number of specialists and employees, taking into account the volume of work and production features.

2. The department may include divisions (sector, bureau, group) of financial planning, analysis of financial and economic activities, organization of settlements with suppliers, collection, cash transactions, etc.

IV. Functions

1. In the field of financial and credit planning

1.1. Drawing up in due time draft financial plans of the enterprise with all the necessary calculations, taking into account the maximum mobilization of on-farm reserves, the most rational use of fixed and working capital.

1.2. Compilation and submission of loan applications and quarterly cash plans to the higher organization and institutions of banks in a timely manner and participation in their consideration.

1.3. Participation in the preparation of a plan for the sale of products in monetary terms. Determination of the planned amount of balance sheet profit for the year and by quarters and profitability indicators.

1.4. Drawing up, together with the planning and economic department, planned calculations for the formation of economic incentive funds and participation in the preparation of estimates for their spending.

1.5. Determination of the planned amount of depreciation deductions divided into full restoration (renovation) of fixed assets a overhaul.

1.6. Participation in determining the need for own working capital by elements and calculation of working capital standards.

1.7. Drawing up a plan for financing centralized capital investments and a plan for financing the overhaul of fixed assets.

1.8. Drawing up plans for the distribution of balance sheet profit and depreciation.

1.9. Participation in the preparation of plans for financing research work on the basis of the envisaged scope of these works, as well as determining the sources of financing for plans for organizational and technical measures, taking into account the calculations of economic efficiency.

1.10. Planning average annual cost fixed production assets and fixed assets exempted from payment for funds.

1.11. Making settlements for filing claims with suppliers and contractors and for transferring export premiums.

1.12. Distribution of quarterly financial indicators by months.

1.13. Participation in the preparation of the VAT plan.

1.14. Bringing the indicators of the approved financial plan and the tasks arising from it, limits, norms and standards of working capital to departments, services, workshops of the enterprise and the implementation of systematic monitoring of their observance and implementation.

1.15. Drawing up operational financial plans for the coming month and for intra-month periods.

1.16. Drawing up operational plans for the sale of products in monetary terms and plans for profit.

1.17. Participation in the preparation of operational schedules of shipment marketable products.

1.18. Implementation of control over the delivery of inventory items in order to prevent the accumulation of excess stocks.

1.19. Ensuring the implementation of financial, credit and cash plans.

2. In the field of financial and operational work

2.1. Ensuring on time:

payments to the state budget - for turnover tax, for production assets and other payments;

interest payments on short-term and long-term loans;

contributions own funds from profit, depreciation and other sources to finance centralized and non-centralized capital investments;

transfers of funds to special accounts (under the production development fund), etc.;

transfer of funds in the order of intradepartmental redistribution of profits; working capital, depreciation deductions, as well as funds for financing research and development, development new technology and other goals provided for in the financial plan;

transfers of funds to centralized funds and reserves of a higher organization;

the issuance of wages to employees of the enterprise and the implementation of other cash transactions;

payment of invoices of suppliers and contractors for shipped material assets, services rendered and work performed in accordance with the concluded agreements;

payment of interest on credit on long-term and short-term bank loans.

2.2. Providing financing for the costs provided for by the plan.

2.3. Registration of requested loans in accordance with the current lending rules and ensuring the return of loans received in a timely manner.

2.4. Carrying out operations on the accounts of the association and the parent company in banking institutions.

2.5. Presentation to bank institutions of duly executed payment requests, other settlement documents for shipped products, services rendered and work performed; ensuring timely receipt of documents for the shipment of products, issuing invoices and taking measures to timely receive funds due from buyers.

2.6. Maintaining daily business records:

sales of products, profits from the sale of other financial indicators;

refusals of buyers to accept payment requests for shipped products, services rendered and work performed due to the reasons for refusals and taking appropriate measures on them;

fulfillment of other indicators of the financial plan.

2.7. Drawing up and submission to the management of the enterprise of information and certificates on the progress of the implementation of the main indicators of the financial plan and on the financial condition.

2.8. Drawing up and timely submission of the parent organization, financial authorities and institutions of banks of the established operational financial statements.

2.9. Implementation of measures that contribute to the acceleration of the turnover of funds in settlements.

2.10. Together with departments and services of the association:

consideration of claims and sanctions filed by buyers and customers, and development of proposals to eliminate the shortcomings that cause these claims;

Claims (together with the Legal Department) and enforcement of sanctions against buyers, suppliers and customers; taking measures (together with the legal department and the main accounting department) for the timely and complete collection of receivables from buyers, tenants and other debtors.

2.11. Implementation of the most appropriate forms of settlements with buyers and suppliers that contribute to the timeliness of payments, and ensuring compliance with the rules for conducting these settlements.

2.12. Receipt, storage, operational accounting and issuance of cash, securities and forms strict accountability in accordance with the Regulations on the conduct of cash transactions.

2.13. Compliance with the limit of the balance of cash in the cash desks of the enterprise established by the relevant bank and ensuring the complete safety of banknotes.

3. In the field of control and analytical work

3.1. Implementation of control:

for the implementation of indicators of financial, cash and credit plans, as well as plans for profit and profitability;

for the state of shipment and sale of products;

for the use for the intended purpose of own and borrowed working capital in general for the association and for individual structural divisions, for which the heads of the relevant enterprises of the enterprise are responsible for compliance with the working capital standards;

to prevent the diversion by departments, services and workshops of working capital of the main activity for capital construction and overhaul;

for the timely consideration by the relevant departments, services and workshops of buyers' claims and reasons for refusing to pay payment requirements for shipped products and services rendered; compliance with the established deadlines by departments, services and workshops to verify the acceptance of payment requirements of suppliers, contractors and other organizations and their timely and proper execution in appropriate cases, complete or partial refusals to pay payment requirements in strict accordance with the bank instruction;

for the implementation of plans and estimates of income and expenses of housing and communal services and other similar services;

for compliance with the targeted use of non-centralized sources of financing for the costs of non-centralized state capital investments provided for in the plan;

for receiving cash in banking institutions for the payment of wages and other expenses strictly within the amounts due, determined on the basis of

established rules and cash plans approved by the enterprises of the association, and for the observance of cash discipline.

On all issues related to the implementation of these functions, the financial department makes its proposals to the management of the enterprise.

3.2. Together with the main accounting department and the capital construction department, check:

compliance of the cost of equipment under orders and concluded contracts with appropriations for these purposes, provided for by centralized and non-centralized sources of financing capital investments;

the correctness of the preparation, execution and approval of estimates, calculations of the payback of capital investments for the introduction of new technology and the expansion of production of goods consumer goods carried out at the expense of the production development fund and bank loans, as well as estimates for the expenditure of incentive funds and other special-purpose funds.

3.3. Implementation of a systematic analysis of accounting, statistical and operational reporting on issues related to the implementation of financial, cash and credit plans, compliance with financial and payment discipline; forecasting the results of economic and financial activities; improving the use of fixed assets and working capital; identification and mobilization of intra-industrial reserves and additional sources of financing.

3.4. Participation in the organization of work on the analysis of the production and economic activities of the association and the determination of the impact of this activity on financial performance. .

3.5. Participation in the consideration of cost estimates for production, for the development of new equipment, for future expenses, for the maintenance of administrative apparatus, for the maintenance of buildings, structures, clubs, parks, children's camps transferred to the free use of trade union organizations.

3.6. Participation, together with the planning and economic department, in the development and consideration of draft prices approved in accordance with the current legislation for new products manufactured by the enterprise, as well as tariffs for works and services performed by the enterprise.

3.7. Participation in the conclusion of business contracts and acceptance of financial conditions.

3.8. Participation in the work to improve the organization and planning of working capital and in the implementation of measures aimed at accelerating the turnover of working capital of the enterprise.

3.9. Participation in the development and implementation of measures to improve the internal cost accounting in the structural divisions of the enterprise.

V. The relationship of the financial department with other departments of the enterprise

1. With the planning and economic department and the main accounting department.

Receives: production plan according to the nomenclature for the year, quarter, month; production plan according to the nomenclature and volume of marketable products by workshops.

Represents: financial plan; reports on the implementation of the financial plan; copies of assignments to workshops and departments to reduce working capital stocks; daily information on the implementation of the implementation plan by the shops and the enterprise as a whole.

2. With logistics departments, external cooperation

Receives: conclusion on claims made by suppliers; reporting data on the movement of materials and their balances at the end of the month.

Represents: invoices for acceptance; information about materials in transit; information about unpaid invoices, indicating the reasons.

3. With technical departments

Receives: estimates and financial calculations for financing capital investments at the expense of bank loans for the introduction of new technology, for expanding the production of consumer goods; cost estimates approved by the management of the enterprise for research, development and other work and calculations of their effectiveness.

Represents: a plan for financing research and development work on the basis of approved estimates, as well as providing the necessary funds for organizational and technical measures; correctly compiled, executed and approved in the prescribed manner, estimated and estimated financial calculations for the costs of introducing new equipment, estimates for spending funds from special funds and special-purpose funds, checked together with the main accounting department.

4. With capital construction department

Receives: the planned volume, the structure of capital investments, the balance of material assets and the state of settlements in capital construction.

Represents: a plan for financing capital investments according to the state plan, drawn up jointly with the department of capital construction, taking into account the mobilization of internal resources in construction.

5. With sales department

Represents: notification of bank institutions about letters of credit issued by buyers and customers, information about buyers who have delayed payment of invoices or refused to accept them, as well as notifications about the application of banking sanctions to buyers and customers.

6. With legal department

Receives: the decision of the management on the transfer of funds based on the results of consideration of claims and lawsuits; notes on bank documents on the receipt of funds on considered and satisfied claims and claims; instructions for the listed state fees on arbitration claims.

Represents: completed claim materials and executed for filing claims with arbitration bodies; conclusions on claims and lawsuits in connection with refusals to pay bills, errors in their presentation, etc.; certificates on the transfer of funds in connection with the consideration of claims and arbitration claims; documents on the transfer of state duty; conclusions on contracts to establish the form of payment.

1. Require the divisions of the enterprise to submit materials (data from the analysis of economic activities of accounting, statistical and operational accounting, etc.) necessary for the implementation of work that is within the competence of the financial department.

2. Control the financial activities of the enterprise's divisions and give their leaders recommendations on the organization and conduct of financial work.

3. Based on the results of economic activity, make proposals to the management of the enterprise on the application of sanctions and incentives in relation to individual employees and divisions of the enterprise.

By authorization of the management of the enterprise, manage financial resources and sign (with the first signature) monetary, payment, settlement, credit and other financial documents, in compliance with current legislation, rules of contracts, instructions, as well as approved plans and estimates.

5. Represent the company in financial, credit and other organizations on financial matters.

6. Approval of all documents related to financial activities enterprises (plans, estimates, reports, contracts, orders, orders, etc.).

7. Instructions of the financial department, within the limits of the functions provided for by this Regulation, are mandatory for management and execution by the divisions of the enterprise.

VII. Responsibility

1. Full responsibility for the quality and timeliness of the implementation of the tasks and functions assigned by this Regulation to the department is borne by the head of the department.

2. The degree of responsibility of other employees is established by job descriptions.

(head of structural
				(signature)		(surname, initials)
divisions)				00.00.0000
AGREED
(executive, which
Regulation is agreed)
(signature)		(surname, initials)
00.00.0000
Head of the legal department
(signature)		(surname, initials)
00.00.0000

1. General Provisions

1.1. The Financial and Economic Department (hereinafter referred to as the Department), in accordance with the order of the Federal Archival Agency (hereinafter referred to as the Rosarchive) dated June 22, 2016 No. 70 "On approval of the staffing of the Federal Archival Agency" is a structural unit within the Department of State Policy and Regulatory regulation (hereinafter - Management).

1.2. The Department in its activities is guided by the Constitution of the Russian Federation, federal constitutional laws, federal laws, legal acts of the President of the Russian Federation and the Government of the Russian Federation, organizational and administrative documents of the Federal Archives, as well as these Regulations.

1.3. The department carries out its activities directly, as well as in interaction within its powers with other divisions of the Federal Archives, federal executive authorities, authorized bodies executive authorities of the constituent entities of the Russian Federation in the field of archiving, local governments, public associations and other organizations.

1.4. Regulations on the Department and headcount approved by orders of the Federal Archives.

2. Tasks of the Department

The main tasks of the Department are:

2.1. Preparation of proposals for documents strategic planning federal and departmental levels.

2.2. Implementation of the activities of the Federal Archive for the implementation of the state financial, economic and social policy in the federal state institutions subordinate to the Federal Archive.

2.3. Planning of financial resources for the maintenance of the apparatus of the Federal Archives and federal subordinated to the Federal Archives public institutions providing them with funding.

2.4. Organization of accounting and reporting in federal state institutions subordinate to the Federal Archives, implementation of control and audit work in accordance with applicable law.

2.5. Organization of financial and economic work in federal state institutions subordinate to the Federal Archives, providing them with methodological assistance.

2.6. Support organization uninterrupted operation automated workplaces of the structural subdivisions of the Federal Archive.

3. Main functions of the Department

In order to fulfill the tasks set, the Department is entrusted with the following functions:

3.1. In cooperation with the structural divisions of the Russian Archive:

3.1.1. prepares proposals for the main directions of state policy, legal regulation and control in the field of archives and office work, strategic planning documents of the federal and departmental levels;

3.1.2. prepares proposals for draft legislative and other regulatory legal acts on the development of archives, for projects of federal and sectoral programs, Main directions and forecasts for the development of archives, develops projects normative documents according to the profile department directions;

3.1.3. participates in the preparation of development forecasts in the established area;

3.1.4. ensures the formation and approval in the prescribed manner of the Rosarchive Informatization Plan for the planned period, as well as a report for the previous period;

3.1.5. participates in the preparation of the draft annual final report on the activities of the Russian Archive;

3.1.6. on behalf of the Management of the Russian Archive, prepares, at the request of the President of the Russian Federation, the Government of the Russian Federation, other authorized ministries and departments, statistical, analytical and operational information in the relevant areas of the department;

3.1.7. participates in the conduct of comprehensive and thematic inspections of subordinate federal state institutions in the relevant areas of the department;

3.1.8. organizes the development of economic standards, analysis of labor costs in subordinate federal state institutions;

3.1.9. submits for consideration by the collegium of the Federal Archives the issues of the development of archiving and the activities of subordinate federal state institutions in the specialized areas of the department;

3.1.10. prepares proposals for improving the system of remuneration of employees of subordinate federal state institutions; develops, within the competence of the Federal Archives, guidance materials and instructive and methodological letters on the application of existing wage systems;

3.1.11. participates in the preparation of proposals for improving the working conditions of employees of subordinate federal state institutions, their social security, the preparation of proposals for encouraging employees of federal archival institutions;

3.1.12. develops the activities of subordinate federal state institutions to attract extra-budgetary funds in accordance with the current legislation of the Russian Federation, organizes the development of methodological documents on the cost of work and services provided by them to legal and individuals;

3.1.13. participates in the work on optimizing the list of paid works and services performed (rendered) by federal archival institutions, unification of price lists.

3.1.14. organizes work on holding competitions and auctions in the apparatus of the Federal Archives, provides methodological assistance in the preparation of competitions and auctions in subordinate federal state institutions;

3.1.15. participates in the preparation and holding of conferences, meetings, seminars, meetings of scientific and methodological councils of archival institutions of federal districts;

3.1.16. participates with the Department public service and awards in the selection of personnel of the department.

3.2. Develops proposals for the project in the prescribed manner federal budget of the Russian Federation on the costs of maintaining the apparatus of the Federal Archives, subordinate federal state institutions.

3.3. Prepares for approval by the management of the Federal Archives the cost estimate and staffing apparatus of the Rosarchive, ensures their implementation.

3.4. Prepares, for approval by the management of the Federal Archives, cost estimates (changes to them) for the maintenance of subordinate federal state institutions, and finances them.

3.5. Considers the preparation of relevant documentation and financing of capital and current repairs in subordinate federal state institutions, implements investment programs.

3.6. Carries out control over the correct and economical spending of funds in accordance with the allocated appropriations and their intended purpose according to the approved budget expenditure estimates, taking into account changes made to them in the prescribed manner, analyzes the financial and economic activities of subordinate federal state institutions, prepares proposals for its improvement.

3.7. Prepares a consolidated accounting report for subordinate federal state institutions and an accounting report for the apparatus of the Federal Archive for submission to the Ministry of Finance of the Russian Federation in the prescribed manner.

3.8. Prepares summary reports on the receipt of funds from the federal budget, on the implementation of the cost estimates of institutions financed from the federal budget, on the use of appropriations for the implementation of federal targeted programs, on tendering for the purchase of goods, works and services for state needs, other accounting and statistical reports.

3.9. Carries out control over the safety of fixed assets, low-value and wearing items and other material assets in the places of their storage and operation, organizes an inventory of funds, settlements and material assets of the Rosarchive apparatus.

3.10. Provides organization of accounting of funds computer science in structural subdivisions of the Federal Archives and subordinate federal state institutions.

3.11. Monitors information and telecommunications infrastructure and software products institutions subordinate to the Federal Archives, preparation of proposals for their modernization, including the preparation of relevant certificates and conclusions.

3.12. Determines the specification of computer equipment and scanning equipment purchased to support the apparatus of the Federal Archives and subordinate federal state institutions.

3.13. Controls the authenticity of licensed software products.

3.14. Implements the necessary measures for the smooth operation of automated workstations of the structural divisions of the Federal Archive.

3.15. Resolves technical issues related to the use and connection of the Rosarchive to external information resources.

3.16. Provides technical assistance to the structural divisions of the Federal Archives related to the transition to the provision public services(functions) in electronic form.

3.18. Advises civil servants of the Rosarchive, employees of subordinate federal state institutions, considers applications, complaints and proposals of citizens in the relevant department areas, takes measures to eliminate shortcomings.

3.19. Prepares information for the official website of the Federal Archives in the areas of work of the Department, updates it.

3.20. Conducts office work in accordance with the established procedure and ensures the storage of documents of the Department, transfers them to archival storage.

4. Rights of the Department

The department, when performing functions, has the right to:

4.1. Request and receive from the structural subdivisions of the Federal Archives, subordinate federal state institutions, authorized executive bodies of the constituent entities of the Russian Federation in the field of archiving the materials necessary to perform the functions assigned to the Department.

4.2. To convene, in accordance with the established procedure, meetings of representatives of the structural divisions of the Federal Archives, subordinate federal state institutions to discuss issues within the competence of the Department.

4.3. Carry out in due course business connections with federal executive authorities, executive authorities of the constituent entities of the Russian Federation, the Board of Directors of Federal Archives, Russian society historians-archivists, scientific, public and other organizations on issues within the competence of the Department.

4.4. Within its competence, provide clarifications to legal entities and individuals in areas of activity relevant to the Department.

4.5. Provide methodological assistance to the authorized executive authorities of the constituent entities of the Russian Federation in the field of archiving, state and municipal archives in organizing their work on issues within the competence of the Department.

5. Organization of the work of the Department

5.1. The structure and staffing of the Department is approved by the order of the Federal Archives in accordance with the tasks and scope of work performed.

5.2. The department is headed by a chief appointed and dismissed in the prescribed manner by order of the Federal Archives.

5.3. The Head of the Department is directly subordinate to the Head of the Department, and on matters of financial support for the activities of the Federal Archive and the institutions subordinate to the Federal Archive, the Head.

5.4. Head of the Department within his competence:

5.4.1. organizes the activities of the Department and bears personal responsibility for the fulfillment of the tasks and functions assigned to the Department, the state of service and performance discipline;

5.4.2. takes part in the work of the advisory bodies of the Federal Archives;

5.4.3. interacts with other structural divisions of the Russian Archive;

5.4.4. distributes duties among the civil servants of the Department, submits for approval their job regulations, proposals on the amount of bonuses, encouragement, imposition of penalties;

5.4.5. represents the Rosarchive on all issues within the competence of the Department;

5.4.6. performs other functions and powers established by the Regulations of the Rosarchive.

5.5. The department operates on the basis of annual plans works of Rosarkhiv.

5.6. The department organizes the fulfillment of the tasks assigned to it, both directly and in cooperation with other structural divisions of the Federal Archive and other federal bodies executive authorities, authorized executive authorities of the constituent entities of the Russian Federation in the field of archiving, local governments, public associations and other organizations.

5.7. Civil servants of the Department are appointed and dismissed by order of the Federal Archives in the manner prescribed federal law dated July 27, 2004 No. 79-FZ “On the state civil service Russian Federation".

5.8. Job Responsibilities civil servants of the Division are determined by their job regulations. Civil servants of the Department are personally responsible for the performance of their official duties.