1c accounting motor transport company. Vehicle management. Issue of waybills

The joint solution "1C: Standard Vehicle Management" was developed on the 1C Enterprise 8 platform and is designed to automate managerial and operational accounting in transport enterprises and organizations, as well as in transport divisions of trade, manufacturing and other enterprises that use vehicles for their own needs. The solution is a standalone product developed on the 1C: Enterprise 8 platform, which does not require the purchase of additional products on the 1C 8 platform.

Program "1C: Vehicle Management Standard"consists of eight main subsystems(Figure 1):

  • Dispatching subsystem;
  • PTO subsystem;
  • Fuel and lubricants accounting subsystem;
  • Repair accounting subsystem;
  • Warehouse accounting subsystem;
  • Settlement subsystem;
  • Subsystem for accounting of drivers' work;
  • Cost accounting subsystem.

Figure: 1. Block diagram pprogram "1C: Standard Vehicle Management"

Dispatching subsystem

The dispatching subsystem of the program is intended for accepting orders, issuing an order for issuing a vehicle and generating route sheets, forming and processing waybills.

Orders for vehicles in 1C can be accepted both from third-party contractors and from internal divisions of the company. The order indicates the route of transportation, cargo parameters, requirements for the vehicle. The program provides tracking of partially completed orders.

The issuance of the order for the release of cars in 1C takes into account the various modes of operation of the vehicle and the schedules of the drivers. In this case, the program automatically checks whether the car is suitable for a trip on the following indicators:

  • the car is not being repaired;
  • the car has no upcoming scheduled maintenance;
  • the car does not have expired documents (OSAGO policy, any certificates, etc.).

These orders are used for batch issuance of waybills. IN 1c vehicle management, the order is as follows:

The program 1c vehicle management allows you to issue and process waybills of the following types:

  • Truck time-based (Form No. 4-P);
  • Piece-work truck (Form No. 4-C);
  • Special car (Form No. 3 special);
  • Intercity car (Form No. 4-M);
  • Construction machine (ESM2);
  • Non-public bus (special form No. 6);
  • A car (Form No. 3);
  • Travel lists of individual entrepreneurs.

Based on the data of the waybills, the 1C program allows you to generate a variety of analytical reports:

  • Vehicle production report;
  • Mileage report;
  • Equipment operating time report;
  • Downtime report;
  • Log of waybills (form TMF-8);
  • Vehicle operation card;
  • Statement of technical and operational indicators of vehicles;
  • Vehicle state diagram.

Functionality of the program 1 Allows users to monitor the condition of vehicles, for example:

  • The car is scheduled for a trip (order issued);
  • The car is on the flight;
  • The car is being repaired;
  • The car is mothballed, etc.

Execution of such documents as a license order for the release of a vehicle, a waybill, a repair sheet automatically change the state of the car. In addition, a 1C user, using a special document "Vehicle Disposition", can set any state and location of the car. Vehicle status data are clearly presented in the corresponding program report 1c vehicle management:

Subsystem of the program 1C Vehicle managementfuel accounting

The subsystem is intended for setting the rates of consumption of fuels and lubricants, accounting for the receipt, issue and consumption of fuels and lubricants.

The receipt and issue of fuels and lubricants is documented in the documents "Receipt of goods" and "Refueling of fuels and lubricants", fuel consumption is calculated in the waybills. In case of returning fuel from the car to the warehouse, special documents are provided for the discharge of fuel and lubricants.

The 1C program implements the possibilities of filling out the following types of gas stations:

  • From the warehouse;
  • For cash;
  • By plastic card;
  • By coupons;
  • From the supplier.

For cases of refueling using plastic cards, the program implements additional accounting capabilities - loading data from reports with refueling details and automatic comparison with data entered on the basis of drivers' receipts. The delivery of the program includes processing for loading data on refueling of the following processing centers:

  • Lukoil-Intercard;
  • Autocard;
  • Sibneft;
  • TNK-Magistral;
  • Gazpromneft.

For other processing centers that are not included in this list, but provide reports of detailing refueling in in electronic format open format (DBF, Excel, txt, etc.), with minor modifications, you can also implement automatic loading of these data into the program and their further verification with drivers' reports.

The calculation of fuel consumption is carried out in the waybill during its processing. The standard consumption is calculated according to the consumption rates that are configured in the reference book "Vehicle models". All calculation algorithms are implemented in strict accordance with the order of the Ministry of Transport and allow you to calculate the following types of fuel consumption:

  • linear consumption for mileage;
  • expenses for transport work and for changing its own weight;
  • heater consumption;
  • the expense for the work of special. equipment;
  • expense additional operations;
  • consumption for starting the engine;
  • running consumption special work;
  • consumption for idle time with the engine running.

In addition, the program provides for the accounting of seasonal allowances for fuel consumption, as well as allowances for work in difficult conditions.

The resulting data on the movement of fuel and lubricants is presented in the following reports:

  • List of movement of fuels and lubricants;
  • Statement of the receipt and consumption of fuels and lubricants;
  • Refueling of fuels and lubricants;
  • List of comparison of fuel consumption by drivers;
  • Statement of issuing coupons for fuels and lubricants;
  • Comparison sheet of gas stations by plastic cards.


Repair and maintenance accounting subsystem

The subsystem is designed to record orders for repairs and service maintenance vehicles, accounting of performed repairs and scheduled maintenance, replacement of tires and batteries, additional equipment. The program allows you to keep track of repairs performed both in your own repair area and in third-party car services.

Repair orders are registered with the "Pre-order for repair" documents, which indicate the vehicle, the reason for the request, a list of faults and spare parts. In case of repairs in a third-party car service, a preliminary order for repairs can be printed in the following form:

Based on preliminary orders, the program generates repair sheets - documents registering repairs, maintenance, replacement of tires and batteries. In the case of repairs at our own repair zone, the "Repair List" document writes off spare parts from the company's warehouse, and in the case of repairs at a third-party car service, the document indicates the amount and cost of the work performed. If drivers are involved in the repair, then the time spent on work will be included in the drivers' time sheet.

The analysis of the performed repairs can be carried out according to various reports:


Warehouse accounting subsystem

The subsystem is designed for warehouse operations: receipt of goods and materials at the warehouse, internal movement between warehouses, write-off, inventory taking. Writing off materials can be done in one of the following ways: FIFO, LIFO and average.

A separate inventory control includes accounting for tires, batteries, first aid kits and other equipment, since such a complete set must be taken into account in the context of each unit. Detailed records are kept for tires and batteries. technical information:

The program also provides for the possibility of group posting of tires and batteries, which can significantly reduce the time when entering documents.

Subsystem for accounting of rendered transport services

The subsystem of mutual settlements management implements the functions of accounting for price lists and tariffs, calculating the cost of transport services, generating invoices, acts and registers for services rendered.

Driver accounting subsystem

In this subsystem, two main tasks are implemented: accounting for the production and working hours of drivers and calculating wages according to waybills.

The calculation of the drivers' working time is carried out when processing travel and repair lists. In addition, it is possible to use special documents to introduce various deviations in the use of working hours by drivers. Based on this data, a timesheet is automatically generated - uniform form T13.

The calculation of accruals for drivers' wages in the program is carried out in different ways:

  • At piece rates from production;
  • Percentage of proceeds;
  • Percentage of other charges;
  • Fixed amount;
  • Supplement for night hours.

Cost accounting subsystem

The cost accounting subsystem of the program allows you to keep track of direct costs, distribute indirect costs between cars, receive reports on costs by car, cost items, customers and departments, as well as analyze the profitability of each car. Customizable different plans costs allows you to take into account the costs of providing services to third-party customers by cars and the costs of using cars for official, on-farm purposes.


Cost reports can be obtained in various aspects of analytics, for example, in the context of cars:


or in the context of customers:

Integration with other systems

The interaction of the "1C: Standard Vehicle Management" configuration with typical 1C configurations can be performed in two ways:

  • By uploading / downloading data;
  • By combining into a single information base.

» » » Errors 1C UAT (Vehicle Management). Expansion of the BagFixUAT configuration.

Errors 1C UAT (Vehicle Management). Expansion of the BagFixUAT configuration.

UAT error patch - BagFixUAT

Expansion configuration for Vehicle Management (UAT) 2.1.2.1, 2.1.3.1

This configuration extension overrides (replaces) procedures modules of objects and forms on their own. Has its own modules and handlers.

Read about applying the patch in practice. .

The list of excluded errors is far from complete. The extension is constantly being updated!

- Order for the vehicle. Distance error problem
- Directory routes (again, the problem with distances between points)
- Changed calculation of distances.
- Route sheets were not created based on an order for a vehicle.
- Distance errors in Route sheets.

- AWP Transport control was not started. Error in a closed module.
- AWP Control of transportation, the error of detailed information on the vehicle has been removed.

- Points of Destination. Problem with addresses. The Bitwise AND and Bitwise Or functions used in the UAT, in version 1C 8.3.11, became their own.
- Addresses individuals... Problem with addresses. The functions Bitwise AND and Bitwise OR used in the UAT, in version 1C 8.3.11, became their own.
- Bank addresses. Problem with addresses. The functions Bitwise AND and Bitwise OR used in the UAT, in version 1C 8.3.11, became their own.
- Addresses of organizations. Problem with addresses. The functions Bitwise AND and Bitwise OR used in the UAT, in version 1C 8.3.11, became their own.
- Addresses of counterparties. Problem with addresses. The Bitwise AND and Bitwise Or functions used in the UAT, in version 1C 8.3.11, became their own.
- Processing of entering contact information. Problem with addresses. The functions Bitwise AND and Bitwise OR used in the UAT, in version 1C 8.3.11, became their own.
- Processing of extended input of contact information. Problem with addresses. The functions Bitwise AND and Bitwise OR used in the UAT, in version 1C 8.3.11, became their own.

- Document waybill. Completely rewritten check of filling in tabular documents. The pop-up message did not allow to close the document and enter other information due to the horse implementation.

- The general contact information management module has been rewritten.
- The common module of the General Purpose has been modified.
- Generic module yatGeneralApplicationTypicalClient modified.

The version of the configuration extension "Patch for UAT" presented here (BagFixUAT) is demonstration. I am not updating the demo.

For questions, please contact email: [email protected]website

System "1C: Motor Transport Management 8" is designed to automate key tasks of trucking companies and transport departments of any companies. Allows you to plan the work of the fleet, including repairs and maintenance, manage the cost of maintaining cars, process orders for transport services, control mutual settlements with customers, generate analytical reporting. To control the actual location and movement of vehicles, a satellite monitoring system is built into the configuration.

The program is developed on the platform "1C: Enterprise 8", which allows you to use it not only independently, but also easily integrate with any other programs and organizations of any other profile.

Functional system "1C Enterprise 8 Vehicle Management"

The configuration includes the following subsystems:

  • Order management and dispatching;
  • Satellite monitoring of vehicles;
  • Repair and maintenance accounting;
  • Fuel and lubricants accounting;
  • Cost accounting;
  • Planning;
  • Budgeting;
  • Motion money;
  • Mutual settlements with customers;
  • Accounting for the work of drivers.

Management of orders and dispatching in the program 1C Vehicle Management

The subsystem functionality allows:

  • · Register and process external and internal transport orders. When processing an order received from an external counterparty, the system automatically monitors the availability of accounts receivable;
  • · Select free vehicles to fulfill orders, taking into account the specified criteria. From the search, you can exclude cars that are being repaired, and those that have expired insurance or are approaching a technical inspection;
  • · Form waybills;
  • · Generate analytical reports on the execution of orders.

Vehicle monitoring

The subsystem allows you to use the functionality of the 1C: GLONASS / GPS Satellite Monitoring Center in the 1C Enterprise 8 1C Vehicle Management program or integrate it with other solutions for vehicle monitoring - Omnicomm, Dynafleet, etc. With the help of this subsystem, in the 1C Vehicle Management program, the data obtained from the telematics equipment connected to the vehicles is promptly loaded: location, mileage, speed and direction of movement, fuel consumption, etc. The system continuously monitors the operation of the transport and records the occurrence of configured events: fuel drain, deviation from the route, non-compliance with the speed limit, pressing the alarm button. This helps to monitor the operation of the vehicle fleet online, optimize the logistics of transportation, identify reserves for reducing the cost of completing transport tasks, prevent fuel spills and misuse of transport. When the 1C: GLONASS / GPS Satellite Monitoring Center is connected, the following functions become available in 1C: Vehicle Management 8

  • Control of the location of each vehicle and its route on electronic maps;
  • Control of the real mileage of vehicles;
  • Monitoring compliance with the speed regime;
  • Receiving and analyzing additional data installed from sensors installed on vehicles;
  • SOS panic button connection;
  • Formation of operational reports on the operation of transport (mileage, fuel consumption, traffic routes, parking, etc.).

VET

Allows you to manage the technical condition of the vehicle fleet:

  • Keep records of vehicles and equipment in one 1C database;
  • Control technical condition cars and equipment;
  • Control the validity period of documents - insurance policies, admissions;
  • Control the timing of the approaching technical inspections, adjust the maintenance rates taking into account the production;
  • Keep track of tires, batteries and additional equipment (first aid kits, walkie-talkies);
  • Keep records of road accidents, generate reports that allow you to analyze the causes of accidents, identify opportunities to reduce the risk of road accidents, estimate the cost of repairs minus insurance payments.

Fuel and lubricants accounting

This subsystem allows organizing operational control over fuel consumption:

  • Insist consumption rates for fuels and lubricants, incl. taking into account seasonal and other allowances;
  • Take into account the arrival of fuel, as well as its issuance, including taking into account the conditions for its receipt: from the warehouse, from the supplier, for cash, by bank card, by coupons. The ability to automatically download data on refueling from processing centers of large suppliers of fuels and lubricants has been implemented - at any time you can check how much fuel was actually filled into the tank, and how much the driver indicated in the receipt.
  • Monitor real fuel consumption. The actual consumption of fuels and lubricants is calculated according to the data on the mileage in the waybills. In addition, you can calculate fuel consumption by purpose: for starting the engine, for mileage, for heating the passenger compartment, for ensuring the operation of additional equipment, etc.

Repair and maintenance accounting

The subsystem allows:

  • Keep track of orders for service work and repairs;
  • Record repair work and scheduled maintenance, replacement of batteries and tires, installation of additional equipment;
  • Plan the loading of workshops in repair departments;
  • Write off spare parts from the warehouse;
  • Keep a record of the driver's working hours spent on repairs on their own;
  • Generate various analytical reports - on received requests for repairs and maintenance, work performed, approaching maintenance times and wear of units, etc.

Inventory control

The subsystem is designed to organize the operational accounting of spare parts and components. Give a chance:

  • Register the receipt, movement and write-off of materials and goods;
  • Keep a detailed record of tires, batteries, additional equipment and components;
  • Automatically check the remnants of spare parts and fuels and lubricants in warehouses when forming documents for consumption ("Repair list", "Fuel filling";
  • Generate detailed reports on material and fuel consumption.

Settlements with customers of transport services

The subsystem allows:

  • · Set tariffs for different groups customers, categories of transport and routes;
  • · Calculate the cost of transport services;
  • · Form accompanying documents - accounts, acts, registers;
  • · Prepare analytical reports.

Planning

The subsystem contains a wide range of tools for planning the work of transport units. Allows:

  • For the selected period, form plans in the context of individual cars, types of vehicles, nomenclature groups, etc.;
  • Perform a plan-fact analysis, automatically generating actual indicators based on the data of waybills.

Budgeting

The subsystem allows you to form forecast balances, budgets of income and expenses, monitor compliance with budgets, draw up analytical reports, assess discrepancies between planned and actual indicators. This helps to rationally plan the arrival and consumption of funds, financing the transport department as a whole and each car separately - taking into account its model and category, predict financial condition organizations for any period.

Accounting for the work of drivers

The subsystem allows:

  • Calculate the working time of drivers when processing waybills and repair sheets and automatically fill out the timesheet;
  • Calculate wages on various schemes of motivation: a fixed salary, a percentage of revenue, piecework payment from production, various allowances and additional payments It is possible to set different wage rates, taking into account routes, type of vehicles, contractors
  • Upload information about the accrued salary to other software products based on 1C (1C: Accounting 8, 1C: Salary and personnel management, 1C: ERP) for calculating taxes and generating reports.

Cost accounting

The subsystem allows:

  • Take into account the costs for the entire fleet and for each specific vehicle. The amount of direct costs in this case - the cost of fuel, repairs and maintenance, depreciation, wear of tires and assemblies - is calculated automatically according to the data of repair and travel tickets. Indirect costs can be allocated in proportion to the cost or mileage of the vehicle, or in equal shares for each vehicle;
  • Generate detailed reports on the costs of transport maintenance and the execution of transport assignments - by cost item, customers, departments;
  • Assess the profitability of transport.

"1C Enterprise 8 Vehicle Management PROF" - advanced capabilities

The configuration contains advanced options for vehicle management. Can be used to automate large trucking companies and corporate fleets. The basic delivery of the PROF version includes all subsystems of the 1C Vehicle Management program. In addition, additional functions are implemented:

  • In the subsystem for order management and dispatching, the ability to automatically monitor debts to counterparties when processing applications for cars has been added. Added travel forms for construction equipment... Implemented automated workplace for the operational planning of vehicles;
  • The subsystem for accounting of repairs and service maintenance allows planning the workload of repair shops;
  • The VET subsystem provides for the possibility of electronically coordinating the processes of moving objects (registration, deregistration, movement between departments). Added new reports.

As part of the solution, management and operational accounting is effectively implemented, there are ample opportunities for reporting, a satellite monitoring system is built-in. The system allows you to effectively optimize the cost of operating vehicles.

The software product is implemented on the platform 1C: Enterprise 8.

Integrated into 1C: ERP

It is possible to purchase software and install on your territory, it is possible to work according to the scheme SAAS - software as a service (hosting)

The joint solution "1C: Standard Vehicle Management" is designed to automate managerial and operational accounting in trucking enterprises and organizations, as well as in trucking divisions of trade, manufacturing and other enterprises that use vehicles for their own needs. The solution is a stand-alone product developed on the 1C: Enterprise 8 platform, which does not require the purchase of additional products on the 8 platform.

The 1C: Vehicle Management Standard program consists of eight main subsystems:

  • Dispatching subsystem;
  • PTO subsystem;
  • Fuel and lubricants accounting subsystem;
  • Repair accounting subsystem;
  • Warehouse accounting subsystem;
  • Settlement subsystem;
  • Subsystem for accounting of drivers' work;
  • Cost accounting subsystem.

Dispatching subsystem

The dispatching subsystem is intended for accepting orders for vehicles, issuing orders for issuing vehicles and generating route sheets, forming and processing waybills.

Orders for vehicles can be accepted both from third-party contractors and from internal divisions of the company. The order specifies the route of transportation, cargo parameters, requirements for the vehicle. The program provides tracking of partially completed orders.

The issuance of the release order for the production of cars takes into account the various modes of operation of the vehicle and the schedules of the drivers. In this case, the program automatically checks whether the car is suitable for the trip according to the following indicators:

  • the car is not being repaired;
  • the car has no upcoming scheduled maintenance;
  • the car does not have expired documents (OSAGO policy, any certificates, etc.).

These instructions are used for batch issuance of waybills.

The program allows you to write and process waybills of the following types:

  • Time-based truck (Form No. 4-P);
  • Piece-work truck (Form No. 4-C);
  • Special car (Form No. 3 special);
  • Intercity car (Form No. 4-M);
  • Construction machine (ESM2);
  • Non-public bus (special form No. 6);
  • A car (Form No. 3);
  • Travel lists of individual entrepreneurs.

Issuing waybills can be done in two ways: manually entering each voucher and automatic batch statement. Batch checkout mode is especially convenient large enterprises, because it allows you to generate and print waybills within a short period of time with minimal participation of the dispatcher. When a new waybill is formed, the remaining fuel in the tanks and the car speedometer readings are automatically transferred from the previous voucher. After the final processing of the waybill, the program calculates such production parameters as time on duty, at work, idle time, mileage with and without cargo, weight of the transported cargo, cargo turnover, number of trips and operations, etc. The required production parameters are configured by users through a special reference book. Also, for drivers in the waybills, an accrual of salary is provided based on the results of work.

Based on the data of the waybills, the program allows you to generate a variety of analytical reports:

  • Vehicle production report;
  • Mileage report;
  • Equipment operating time report;
  • Downtime report;
  • Log of waybills (form TMF-8);
  • Vehicle operation card;
  • Statement of technical and operational indicators;
  • Vehicle state diagram.

The functionality of the program enables users to monitor the condition of vehicles, for example:

  • The car is scheduled for a trip (order issued);
  • The car is on the flight;
  • The car is being repaired;
  • The car is mothballed, etc.

Execution of such documents as a license order for the release of a vehicle, a waybill, a repair sheet automatically change the state of the car. In addition, the user, using a special document "Vehicle disposition", can set any state and location of the vehicle.

PTO subsystem

The main purpose of the VET subsystem is to maintain a directory of vehicles, record the production of vehicles and equipment, control the timing of replacing tires and batteries, planning maintenance, accidents accounting, control over the expiration of validity of documents such as OSAGO policies, medical certificates, driver's licenses, etc.

In the reference books "Vehicles", "Models of the vehicle", "Equipment of the vehicle" all the necessary information is kept:

  • Garage and government number;
  • Engine number, chassis, body, VIN, color;
  • Overall and usable dimensions;
  • Own weight and carrying capacity;
  • Number of axles and wheels;
  • Engine type and power;
  • Fuel type and fuel consumption rates;
  • Rates of scheduled maintenance;
  • Issued documents (OSAGO policies, certificates, etc.);
  • Installed tires, batteries, first aid kits, walkie-talkies and any other equipment;
  • Fixed crew.

A convenient form of the list of vehicles allows you to organize a quick selection of cars by columns, models and organizations, special pictograms and highlighted cars for which scheduled maintenance is approaching and the validity of such documents expires (OSAGO policies, certificates, etc.).

The vehicle card contains detailed information on the technical characteristics:

On numerous tabs in the card, you can keep track of the following data:

  • documents issued for the car. The program automatically controls the expiration of the validity period of documents;
  • drivers assigned to the car;
  • installed equipment and trailers;
  • tires, batteries, first aid kits and other additional vehicle equipment;
  • plastic cards, etc.

Accounting for the production of vehicles and equipment is carried out on the basis of waybills. When processing waybills, the program calculates the specified production parameters (total mileage, cargo turnover, operating hours, etc.) and uses them in the future to generate a variety of analytical reports and control the passage of scheduled maintenance.

The rates of scheduled maintenance are set in the reference book "Vehicle models". The program allows you to customize maintenance rates, both depending on the volume of production, and depending on the calendar dates. Any arbitrary parameter can be selected as a production parameter, for example: mileage, number of operations performed, operating hours, etc. In the figure presented, the maintenance standards will be applied as follows: TO1 will be performed every 10,000 km, but at least once every 18 months. When there are 300 km left before the run of 10,000 km, this car will be included in the report "Control of the timing of the approach of maintenance", and in the vehicle handbook it will begin to be highlighted with a special pictogram.

The functionality of the program allows you to control the validity period of any documents issued to drivers and vehicles. The types of documents are configured through a special directory, and their number is unlimited, for example: OSAGO policies, various certificates, medical certificates, visas, etc. The expiration of the validity period is monitored in a special report, in addition, in reference books, drivers and cars are highlighted with a special pictogram.

Accounting for tires, batteries, first aid kits, walkie-talkies and other additional equipment is carried out in the context of each car, and tires - also in the context of installation locations. The program "remembers" the installation location and the date of installation or replacement of each tire, and automatically, when processing waybills, takes into account the mileage for each tire currently on the car. Tire wear monitoring reports help you make quick decisions when you need to replace them.

The program keeps track of road traffic accidents (RTA). In the relevant documents, the data of the car and driver involved in the accident, the list of other third-party participants in the accident, the data of the damage examination and the insurance company are entered. Analytical reports allow you to analyze the causes of accidents, the frequency of drivers' participation in road accidents, and compare the cost of refurbishment with the amounts paid by insurance companies.

Fuel accounting subsystem

The subsystem is intended for setting the rates of consumption of fuels and lubricants, accounting for the receipt, issue and consumption of fuels and lubricants.

The receipt and issue of fuels and lubricants is documented in the documents "Receipt of goods" and "Refueling of fuels and lubricants", fuel consumption is calculated in the waybills. In case of returning fuel from the car to the warehouse, special documents are provided for the discharge of fuel and lubricants.

The program implements the possibilities of filling out the following types of gas stations:

  • From the warehouse;
  • For cash;
  • By plastic card;
  • By coupons;
  • From the supplier.

For cases of refueling using plastic cards, the program implements additional accounting capabilities - loading data from reports with refueling details and automatic comparison with data entered on the basis of drivers' receipts. The delivery of the program includes processing for loading data on refueling of the following processing centers:

  • Lukoil-Intercard;
  • Autocard;
  • Sibneft;
  • TNK-Magistral;
  • Gazpromneft.

For other processing centers that are not included in this list, but provide reports of refueling detailing in electronic form in an open format (DBF, Excel, txt, etc.), with minor modifications, you can also implement automatic loading of this data into the program and their further verification with drivers reports.

The calculation of fuel consumption is carried out in the waybill during its processing. The standard consumption is calculated according to the consumption rates that are configured in the reference book "Vehicle models". All calculation algorithms are implemented in strict accordance with the order of the Ministry of Transport and allow you to calculate the following types of fuel consumption:

  • linear consumption for mileage;
  • expenses for transport work and for changing its own weight;
  • heater consumption;
  • the expense for the work of special. equipment;
  • expense additional operations;
  • consumption for starting the engine;
  • mileage expense when performing special work;
  • consumption for idle time with the engine running.

In addition, the program provides for the accounting of seasonal allowances for fuel consumption, as well as allowances for work in difficult conditions.

The resulting data on the movement of fuel and lubricants is presented in the following reports:

  • List of movement of fuels and lubricants;
  • Statement of the receipt and consumption of fuels and lubricants;
  • Refueling of fuels and lubricants;
  • List of comparison of fuel consumption by drivers;
  • Statement of issuing coupons for fuels and lubricants;
  • Comparison sheet of gas stations by plastic cards.

Repair and maintenance accounting subsystem

The subsystem is intended for accounting of orders for repair and service of vehicles, accounting of repairs performed and scheduled maintenance, replacement of tires and batteries, additional equipment. The program allows you to keep a record of repairs carried out both in your own repair area and in third-party car services.

Repair orders are registered with the "Pre-order for repair" documents, which indicate the vehicle, the reason for the request, a list of faults and spare parts. In case of repairs in a third-party car service, a preliminary order for repairs can be printed in the following form:

Based on preliminary orders, the program generates repair sheets - documents registering repairs, maintenance, replacement of tires and batteries. In the case of repairs at our own repair zone, the "Repair List" document writes off spare parts from the company's warehouse, and in the case of repairs at a third-party car service, the document indicates the amount and cost of the work performed. If drivers are involved in the repair, then the time spent on work will be included in the drivers' time sheet.

The analysis of the performed repairs can be carried out according to various reports:


Warehouse accounting subsystem

The subsystem is designed for warehouse operations: receipt of goods and materials at the warehouse, internal movement between warehouses, write-off, inventory taking. Writing off materials can be done in one of the following ways: FIFO, LIFO and average.

A separate inventory control includes accounting for tires, batteries, first-aid kits and other equipment, since such a complete set must be taken into account in the context of each unit. Detailed technical information is kept for tires and batteries.

The program also provides for the possibility of group posting of tires and batteries, which can significantly reduce the time when entering documents.

Subsystem for accounting of rendered transport services

The subsystem of mutual settlements management implements the functions of accounting for price lists and tariffs, calculating the cost of transport services, generating invoices, acts and registers for services rendered.

The tariff guide has a complex hierarchical structure that allows you to set up different scopes of price lists: for contractors and contractor agreements, for routes, for vehicle models. Tariffs can be set for any output parameter, the program allows you to adjust the dependence of the tariff value on the volume of work performed, set fixed tariffs.

The calculation of the cost of the provided transport services is carried out when processing waybills in commodity transport documents (analogs of customer coupons, TTN). The program automatically calculates the cost of services based on the entered tariffs:

On the basis of these documents, for an arbitrary period of time, invoices and acts of services can be generated with varying degrees of detail (cars, services provided), the formation is carried out in the context of each customer. As an appendix to accounts and acts, a register of transport services provided can be formed.

Driver accounting subsystem

In this subsystem, two main tasks are implemented: accounting for the production and working hours of drivers and calculating wages according to waybills.

The calculation of the drivers' working time is carried out when processing travel and repair lists. In addition, it is possible to use special documents to introduce various deviations in the use of working time by drivers. Based on these data, a timesheet is automatically generated - the unified form T13.

The calculation of accruals for drivers' wages in the program is carried out in different ways:

  • At piece rates from production;
  • Percentage of proceeds;
  • Percentage of other charges;
  • Fixed amount;
  • Supplement for night hours.

A flexible filter system allows you to customize the action of tariffs only for certain routes, contractors, vehicle models (for example, if a driver works on one route, then the salary will be calculated at one tariff, and if he switches to another route, the tariff will automatically change). The program provides for the possibility of combining tariffs into tariff plans, which will be relevant for organizations with a large number of drivers.

Cost accounting subsystem

The cost accounting subsystem allows you to keep track of direct costs, distribute indirect costs between cars, receive reports on costs by car, cost items, customers and departments, as well as analyze the profitability of each car. The ability to customize different cost plans allows you to take into account the costs of providing services to third-party customers by cars and the costs of using cars for official, on-farm purposes in different ways.

Direct costs are determined on the basis of travel and repair lists: the cost of fuels and lubricants, the cost of repairs and maintenance, wear and tear of cars and tires. In addition, any other costs for cars can be taken into account in a separate document.

Indirect costs are allocated to vehicles using one of the following algorithms:

  • In proportion to the book value of the car;
  • In proportion to the vehicle's output (for example, mileage);
  • Equally between all cars.

Cost reports can be obtained in various aspects of analytics, for example, in the context of cars:


or in the context of customers:

Technological advantages

Using a modern three-tier platform with a complex enterprise-wide application, the CIO and IT specialists of the enterprise can be confident in the reliability of data storage, performance and scalability of the system. IT specialists receive a convenient tool for the implementation of the tasks required by the enterprise and support of the system created during implementation.

On the 1C: Enterprise 8.2 platform, a new client application has been implemented - a thin client: it can connect via the http or https protocols, while all business logic is implemented on the server. Remote subdivisions can, using a thin client, connect via the Internet and work with an infobase in on-line mode. Increases safety and speed of work.

On the 1C: Enterprise 8.2 platform, a new client application has been implemented - a Web client: it does not require any components to be installed on the user's computer, and allows the use of Windows and Linux operating systems at user workplaces. Does not require administration on users' computers. Provides quick access to the information base for "mobile" employees.

A special operation mode for client applications has been implemented - a mode of low connection speed (for example, when working via GPRS, dialup). You can work anywhere where there is no permanent Internet connection.

  • In mode managed application the interface is not "drawn", but "described". The developer defines only the general scheme of the command interface and the general scheme of forms. The platform uses this description when building an interface for a specific user, taking into account various factors:
  • user rights;
  • features of a specific implementation;
  • settings made by the user.

It is possible to build an individual interface for each user.

Implemented mechanism functional options... They allow you to enable / disable the necessary functional parts of the configuration without changing the applied solutions... You can customize the interface for each role, taking into account user preferences.

Protection of information

Firm "1C" received a certificate of conformity No. 2137 dated 20.07.2010, issued by the FSTEC of Russia, which confirms that the protected software package (ZPK) "1C: Enterprise, version 8.2z" is recognized as a general-purpose software tool with built-in information protection against unauthorized access (NSD) to information that does not contain information constituting a state secret. Based on the results of certification, compliance with the requirements of the guidelines for protection against NSD -5 class was confirmed, according to the level of control of the absence of undeclared capabilities (NDV) for the 4th level of control, the possibility of using it to create automated systems (АС) up to protection class 1G (i.e. АС providing protection confidential information in LAN) inclusive, as well as to protect information in personal data information systems (ISPDN) up to class K1 inclusive.

Certified copies of the platform are marked with conformity marks from No. Г 420000 to No. Г 429999.

All configurations developed on the 1C: Enterprise 8.2 platform, incl. "1C: Vehicle Management Standard", can be used to create information system personal data of any class and additional certification of application solutions is not required.

Scalability and performance

Using the 1C: Enterprise 8.2 platform ensures efficient operation and reliable storage of information for hundreds of users. The modern three-tier system architecture allows maintaining high performance while significantly increasing the load on the system and the amount of processed data. High fault tolerance is achieved through redundancy of the server cluster, and performance optimization is achieved through dynamic balancing loads between clusters. The use of the world leaders' DBMS (MS SQL, IBM DB2, Oracle Database) allows building high-performance and reliable information systems.

Building geographically distributed systems

"1C: Enterprise 8" implements a mechanism for managing distributed information bases, which ensures the operation of a single application solution (configuration) with geographically dispersed databases united in a multilevel hierarchical structure.

This makes it possible to build based on the "Control manufacturing enterprise"solutions for enterprises of a network or holding structure, allowing to effectively manage the business and see the picture" as a whole "with the promptness necessary for making decisions.

Integration with other systems

The interaction of the "1C: Standard Vehicle Management" configuration with typical 1C configurations can be performed in two ways:

  • By uploading / downloading data;
  • By combining into a single information base.

Unloading data on waybills and repair lists, warehouse accounting, provided transport services, accrued salary is performed in the "1C: Enterprise Accounting" configuration. In addition, in the configuration "1C: Salary and personnel management" the unloading of the accrued salary is performed.

Integration into a single information base is carried out with the configuration "1C: Enterprise Accounting". This combination does not require programming skills and can be done by common users.

", intended for the automation of transport management, both in trucking enterprises and in transport departments of any companies.

"1C: Motor Transport Management" provides comprehensive support for business processes in transport organizations and divisions, allows you to receive and use the information necessary for the adoption management decisions and ensuring that the organization's activities are recorded. Thanks to the architecture of the "1C: Enterprise 8" platform, the business processes of the software product are perfectly adapted to the needs of a particular enterprise. An important advantage of the solution is the possibility of its easy integration with software products of the company "1C" on the platform "1C: Enterprise 8"

The main delivery of "1C: Enterprise 8. Vehicle Management" includes the "1C: Enterprise 8" platform, the "1C: Enterprise Management" configuration, a full set of documentation, a license to use the configuration (hardware protection key) and a license to use the 1C: Enterprise system 8 "(hardware protection key) for one workplace. Also, the basic delivery includes a six-month subscription to the information technology support (ITS) disk.

Basic functionality:

  • Extract and processing of the following waybills:
    • A car (Form No. 3);
    • Truck (time-based No. 4-P, piece-rate No. 4-C);
    • Special car (Form No. 3 special);
  • Intercity car (Form No. 4-M);
    • Bus (Form No. 6-C);
    • Individual entrepreneur (Forms No. PL-1, PA-1, PG-1);
  • Calculation of the standard and actual fuel consumption. All algorithms for calculating the standard fuel consumption are implemented in accordance with the order of the Ministry of Transport. The solution allows you to keep track of fuel consumption for vehicles with an unlimited number of equipment and trailers.
  • Calculation of production in waybills for various parameters... The main parameters (mileage, cargo weight, cargo turnover, time on duty, idle time, etc.) are predefined in the system. Using reference books, you can customize any arbitrary parameters of production and further analyze this information;
  • Simultaneous accounting of fuel purchased in various ways:
    • bought with cash;
    • received on coupons;
    • purchased with non-cash payment cards;
    • issued from the warehouse of the enterprise;
    • obtained from a third party supplier;
  • Settings of the table of dependence of standards for fuel consumption on temperature. Significantly facilitate the work when calculating waybills in regions with frequently changing seasonal temperatures;
  • The ability to use a pre-filled directory of vehicle models (more than 500 models) with established rates of fuel consumption;
  • Loading data of processing centers for detailing fuel and lubricants;
  • Accounting for maintenance and repair of vehicles;
  • Accounting for license plates and batteries;
  • Analysis of costs and profitability of vehicles.

1C: Enterprise 8. Motor transport management Standard

The company "1C-Rarus" together with the company "1C" announced in June 2011 the release of a new industry solution "1C: Enterprise 8. Standard Vehicle Management". The software product is developed on the basis of the technological platform "1C: Enterprise 8.2" and is designed to automate management accounting in trucking companies and divisions.

The 1C-Rarus company and the 1C company have released a new industry solution for the automation of management accounting in trucking companies and divisions. The software product "1C: Enterprise 8. Vehicle Management Standard" is developed on the basis of "1C: Enterprise 8.2", is certified "1C: Compatible" and has all the advantages of a new technological platform, including scalability and high performance.

The capabilities of the software product include but are not limited to the following features:

  • Placement of orders for vehicles, the formation of a daily order and route sheets;
  • Issue and processing of waybills of freight and passenger cars, special equipment;
  • Setting the consumption rates of fuels and lubricants, accounting for the receipt and delivery of fuels and lubricants;
  • Accounting for repairs and scheduled maintenance of vehicles;
  • Maintaining price lists and tariffs for transport services, calculating their cost, generating invoices and acts;
  • Calculation of wages of drivers, formation of the time sheet.

Industry solution acquisition cost:

  • 1C: Enterprise 8. Vehicle management Standard. 22,500 rubles.
  • 1C: Vehicle Management Standard. Client license for 1 workplace 8 500
  • 1C: Vehicle Management Standard. Client license for 5 workplaces 37 500
  • 1C: Vehicle Management Standard. Client license for 10 workplaces 73 500
  • 1C: Vehicle Management Standard. Client license for 20 workplaces 138 975
  • 1C: Vehicle Management Standard. Client license for 50 workplaces 327,000
  • 1C: Vehicle Management Standard. Client license for 100 workplaces 572 250

With the release of a new industry solution, the 1C: Enterprise 8. Vehicle Management software product is removed from further sales after the end of the warehouse stock. Technical support this configuration is valid until 01.01.2012.

It is possible to upgrade from the 1C: Enterprise 8. Vehicle Management program to the 1C: Enterprise 8. Standard Vehicle Management configuration.

2013: 1C: Vehicle Management Standard, ed. 2.0

December 13, 2013 the company "1C-Rarus" announced the release of the second edition of the joint solution of the company "1C" and the company - " 1C: Vehicle Management Standard».

The updated program helps users to work in "thin" and web-client mode, transfer the main "computing" load to the server and economically use their own resources.

As part of the solution, new opportunities for managing the interface of the entire system and individual forms, they allow you to implement data exchange with the program "1C: Enterprise Accounting, ed. 3.0 ". Eight main subsystems automate the work of the control room, technical maintenance, accounting of fuel, repairs, costs, maintenance of mutual settlements, accounting of the work of drivers and the warehouse.

Acceptance of orders for vehicles, issuance of orders for the release of vehicles and creation of route sheets, formation and processing of waybills are the main opportunities for dispatchers to work. The PTO subsystem allows you to maintain a directory of vehicles, record the production of vehicles and equipment, control the timing of replacement of tires and batteries, plan maintenance, keep track of accidents, control the validity of OSAGO policies, medical certificates, driving license and other documents. The program will help you set up fuel consumption rates, keep track of receipts, dispensing and consumption of fuels and lubricants.

“1C: Vehicle Management Standard, ed. 2.0 ”maintains records of orders for repair and service of the vehicle, repairs and scheduled maintenance, replacement of tires and batteries, additional equipment.

Efficient warehouse operation is ensured:

  • accounting of receipts of goods and materials,
  • transfers between warehouses,
  • write-offs,
  • taking inventory,
  • work with price lists and tariffs,
  • calculation of the cost of transport services,
  • creation of accounts, acts and registers for services rendered,
  • system capabilities in the field of mutual settlements.

The system allows you to control the production and working time drivers, pay wages according to waybills.

Version 2.0 helps you keep track of direct costs, distribute indirect costs between vehicles, receive reports on costs by car, cost items, customers and departments, as well as analyze the profitability of each vehicle.

1C: Enterprise 8. Vehicle Management Prof

The software product "1C: Enterprise 8. Vehicle Management Prof" provides the following features:

  • Order management subsystem:
    • registration of orders for vehicles;
    • formation of the daily order and route sheets;
  • Subsystem for issuing and processing waybills of trucks and cars, special and construction equipment;
  • Satellite monitoring subsystem:
    • built-in satellite monitoring capabilities;
    • interaction with external satellite monitoring systems;
  • Fuel accounting subsystem:
    • setting the rates of consumption of fuels and lubricants;
    • accounting for the receipt and issue of fuels and lubricants;
    • accounting for oils and process fluids;
  • Subsystem for accounting of repairs and scheduled maintenance of vehicles;
  • VET subsystem:
    • accounting of vehicle cards;
    • accounting of installed tires, batteries, first aid kits and arbitrary equipment;
    • control of the expiration of the validity period of documents issued for drivers and vehicles (medical certificates, OSAGO policies, MOT coupon, etc.);
  • Settlement subsystem:
    • maintenance of price lists and tariffs for transport services;
    • calculation of the cost of services;
    • formation of accounts and acts;
  • Driver accounting subsystem:
    • payroll;
    • formation of a timesheet;
  • Subsystem for direct and indirect costs accounting;
  • Vehicle fleet scheduling subsystem;
  • Subsystem of budgeting and cash flow accounting.

The vehicle monitoring system and fuel consumption control is integrated into 1C: Enterprise 8. Vehicle Management

Solution "1C: Enterprise 8. Vehicle Management Prof" can work with data coming from the vehicle monitoring system and fuel consumption control FAS and FMS.

"1C: Enterprise 8. Vehicle Management Prof" is designed to automate managerial and operational accounting in road transport companies, it allows you to automate the planning, budgeting and cash flow processes.

Satellite monitoring data on vehicle movement and fuel consumption provided by FAS and FMS systems manufactured by Omnicomm allow not only to control the location, speed and real mileage of vehicles, but also to compare the actual fuel consumption with the data of refueling and, thus, to identify drivers, committing the theft of fuel, as well as those involved in registration.

The product "1C: Enterprise 8. Vehicle Management Prof" was developed taking into account the experience of automation of such enterprises as OJSC "Rostelecom", State Unitary Enterprise "MOSGAZ", LLC "Dixie Trans", "Zyryanskiy coal mine", "KBhimmash im. A.M. Isaeva "- a branch of FSUE" GKNPTs im. M.V. Khrunichev "and other companies with a large fleet of vehicles.

According to the deputy general director Stanislav Emelyanov's Omnicomm, the integration of FAS and FMS into 1C: Enterprise 8. Vehicle Management Prof. is the beginning of a full-fledged integration of vehicle control systems into the enterprise's management accounting system. “At the first stage of the development of monitoring systems, the dispatcher manually controlled where exactly his car was located, at the second, the head of the transport department received a report on comparing the real fuel consumption with the data provided by the driver, now the third stage comes - when, according to the monitoring system in 1C, rationing of expenses for motor vehicles, control over their observance and even management of drivers' motivation based on real work results, "he said.