How to get an electronic signature - a step-by-step algorithm. Receiving an EDS at the certification center of the Treasury EDS to the Treasury under 44 FZ
To register on the Supplier Portal today, you need to complete several important conditions... In particular, registration is possible only if the potential participant has a qualified electronic digital signature (EDS) made for participants in the order placement in accordance with Federal law dated 05.04.2013 No. 44-FZ "O contract system in the field of procurement of goods, works, services for the provision of state and municipal needs". (EDS for 44 FZ). EDS for the Supplier Portal must be issued by an authorized certifying center of electronic trading platforms.
If you need a qualified electronic signature to participate in the Supplier Portal, contact the National Certification Center. Use the information from our catalog and fill out the appropriate application. Our experts will check it and, if any inaccuracies are found, they will contact you as soon as possible.
What to do after receiving an EDS?
- After completing the registration procedure on the Provider Portal, you should install a cryptographic information protection system and a special crypto component posted on the Portal website, as well as the Microsoft Silverlight software component.
- After entering, you can start creating an offer in Personal account user. Each offer must be signed with your electronic signature.
- Then wait for the customer to appear on your placed offer.
- Each of the parties signs the draft contract with its signature.
- After signing the contract, the parties proceed to its implementation.
Thus, obtaining and using an EDS for the Supplier Portal does not require any special legal or technical skills.
Briefly about the electronic portal
In order to improve the interaction of participants in the placement of state orders in the implementation of purchases of "small volume", regulated by Art. 93 of the Federal Law, the Moscow Supplier Portal was created. Let's list its main tasks and advantages:
- Increasing demand public procurement On the market.
- Possibility to analyze the existing market of offers.
- Attracting representatives of small and medium-sized businesses to the execution of Moscow state orders.
- Possibility of free posting of their offers (goods and services) for more than 8 thousand Moscow state customers.
- Full automation and use of technology electronic document management... This provides a single information space for all members of the portal, the ability to quickly analyze the available data.
- Objective information allows you to choose a reliable partner for cooperation.
EDS for 44-ФЗ and 223-ФЗ
Optimal conditions for doing business
Having received an EDS for 44 FZ, commercial organizations will be able to discover a large market of new customers. After all, all budgetary organizations of the capital must conclude contracts for the receipt of goods or services only through the Supplier Portal. EDS for 44 FZ will be required for registration on this Portal, and will allow you to conclude direct contracts with public sector employees for an amount not exceeding 100,000 rubles. We would like to draw the attention of our potential clients to the fact that there is no bidding in the e-shop The supplier portal is a chance to conclude a direct contract with budgetary organization and immediately start cooperation.
Another law regulating procurement is 223-FZ (Federal Law of 18.07.2011 N 223-FZ (as amended on 29.06.2015) "On the procurement of goods, works, services separate types legal entities").
It regulates procurement:
- public corporations,
- state-owned companies,
- organizations operating in the field of electricity, gas supply, heat supply, water supply, sewerage, wastewater treatment, disposal (disposal) of solid household waste,
- state (SUE) and municipal (MUP) unitary enterprises,
- autonomous institutions,
- business companies, in the authorized capital of which the share of participation Russian Federation, a subject of the Russian Federation, exceeds fifty percent,
- budgetary institutions in the implementation of their purchases at the expense of funds received from income-generating activities.
In accordance with 223-FZ, the following definitions of the parties to the procurement are used: the customer and the procurement participant.
For the purposes of registration of Customers under 223-FZ on the Official website Zakupki.gov.ru, the Unified Identification and Authentication System (ESIA) is used. To authorize in unified system identification and authentication (ESIA), a qualified electronic signature of 223 FZ, issued by an accredited certification center, is required. In order for the electronic signature under 223 FZ to be obtained strictly within the framework of the current legislation, we suggest contacting the managers of our company to obtain all the necessary information.
We draw your attention to some of the nuances of the procedure. EDS for 223 FZ differ from the certificates with which activities are carried out on trading floors. Our specialists will be able to inform each customer in detail about the type of electronic signature certificate required for carrying out a particular activity. By contacting the National Certification Center, you can get both EDS for 223 FZ and 44 FZ.
All operations to replace and issue new ones electronic certificates will be carried out as soon as possible. If you have questions about registration on trading platforms, or regarding the use of digital signatures, please call us. We have the most up-to-date information regarding working with certificates under 44 FZ and other Federal laws.
Hello dear colleague! In this article, we will talk in detail about how to obtain an electronic signature and what is required of you for this. This is most likely not an article, but step by step algorithm, in which I tried to answer all the most important questions on this topic. I will not tell you now what it is digital signature and what it is for. I talked about this in sufficient detail in my. You can go over and familiarize yourself with it, and then return to studying this article. And so, let's start ...
Algorithm for obtaining an electronic signature
I decided to start my article with a description of the sequence of steps that you need to follow in order to receive an EDS.
- Choose which electronic signature (ES) you need.
- Select a Certification Authority (CA).
- Fill out and send an application to the CA.
- Receive an invoice for payment and pay it.
- Provide everything to the CA required documents (scans).
- Arrive at the CA with the originals of the documents to receive the electronic signature.
Now let's take a closer look at each step with you.
Step 1. Choice of ES
At this stage, you must determine for what purposes and tasks you need an ES. This may be the key for working with EPGU (Single portal of state and municipal services); key for filing reports with Rosalkogolregulirovanie, Rosfinmonitoring, Pension Fund, tax authorities, etc .; or a key to work on electronic platforms and participation in electronic auctions.
Step 2. Selecting an Certification Authority
An up-to-date list of Certification Centers for obtaining an EDS is always available on the official website of the Ministry of Communications and Mass Media of the Russian Federation - www.minsvyaz.ru .
To do this, you need to go to this site, and on the main page in the "Important" column, find the "Accreditation of certification centers" section.
This format is opened with microsoft programs excel or another spreadsheet editor. As of May 26, 2015 in this list entered 361 UC.
One of such CAs is the Certification Center of Internet Technologies and Communications LLC ..
This is the certification center that I know personally and for the quality of services I can vouch for. A good team, excellent and high-quality service, the use of modern technologies, as well as the speed of service delivery and reasonable prices.
Step 3. Filling out the application
After you have chosen a suitable CA, you must fill out and send an application for the issue of an electronic signature. This can be done remotely - on the site of the center, or directly in the office.
In this form you need to indicate your name, address email (e-mail), contact phone number and comment: "I need an electronic signature", as well as enter "captcha" - a letter code located to the left of the input field. After that, click on the "Leave a request for digital signature" button.
Within one hour from the moment of submitting the application, the center manager will contact you to clarify the details and advise you on all your questions.
Step 4. Pay the bill
I think this step will not cause you any difficulties. Pay the invoice and send the confirmation document to the CA.
Step 5. Submission of documents to the CA
When submitting an application for the production of a ES key certificate to the certification center, the applicant must provide required package documents.
Documents for obtaining an EDS
List of documents for individuals:
- application for the issue of electronic signature;
- insurance certificate of state pension insurance (SNILS).
List of documents for legal entities:
- application for the issue of electronic signature;
- certificate of state registration legal entity (OGRN);
- certificate of registration with the tax authority (TIN);
- an extract from the Unified State Register of Legal Entities, for a period not exceeding six months from the date of its receipt (original or a notarized copy);
Note: The limitation requirements for the statement may differ from CA to different.
- passport of a citizen of the Russian Federation of the future owner of the ES (copies of the page with the photo and the page with the registration);
- insurance certificate of state pension insurance (SNILS) of the owner of the ES;
If the electronic signature is made in the name of the head of the organization, then you must also provide a document on the appointment of the head with his signature and seal of the organization;
If the owner of the electronic signature is not the first person, but an employee of the organization (its authorized representative), then it is necessary to provide as part of the documents a power of attorney to transfer powers to such an employee with the signature of the head and the seal of the organization;
If the documents are submitted or received by electronic signature not by the owner of the electronic signature, but by an authorized representative of a legal entity, then it is necessary to provide a power of attorney to transfer functions to him with the signature of the head and the seal of the organization, as well as an identity card (passport of a citizen of the Russian Federation) of such a representative.
List of documents for individual entrepreneurs (IP):
- application for the issue of electronic signature;
- certificate of state registration of individual entrepreneurs;
- certificate of registration with the tax authority (TIN);
- extract from USRIP, for a period not exceeding six months from the moment of its receipt (original or notarized copy);
Note: The limitation requirements for the statement may differ from CA to different.
- passport of a citizen of the Russian Federation (copies of a page with a photo and a page with a registration);
- insurance certificate of state pension insurance (SNILS);
If the documents are submitted or received by electronic signature not by the owner of the electronic signature, but by his authorized representative, then it is necessary to provide a power of attorney certified by a notary for this representative.
If the owner of the electronic signature transfers all the functions of obtaining it to his authorized representative, then the list of necessary documents also includes the identity card (passport of a citizen of the Russian Federation) of this authorized representative.
Step 6. Receiving the electronic signature
You can get an electronic signature at any convenient point for issuing the CA, providing the originals of all necessary documents. The originals will only be needed to verify the information and then will be returned to you.
So we have reviewed the entire procedure for obtaining an EDS, as you can see, there is nothing complicated about it.
How much does an electronic signature cost?
It is rather difficult to answer this question exactly, since the cost of the ES depends on following parameters:
- type and scope of electronic signature;
- CA pricing policy;
- region of issuance of electronic signature.
It is also worthwhile to clearly understand what this cost consists of:
- registration and issue of the ES key certificate;
- granting the rights to work with specialized software;
- issuance of software tools necessary for working with electronic signature;
- transfer of the security key of the electronic signature carrier;
- technical support.
Price range for issuing an electronic signature for participation in electronic bidding fluctuates between 5-7 thousand rubles.
Electronic signature production time
The production time of the electronic code depends entirely on you, i.e. on how quickly the necessary package of documents will be prepared and transferred to the CA and the payment for this service is made. Someone can get an EDS in 1 hour, while for someone it can take from several days to one week. But the average time for issuing an EDS for most CAs is 2-3 business days. The term for issuing an extract from the Unified State Register of Legal Entities or USRIP to the IFTS is 5 working days. Therefore, take care of receiving it in advance.
EDS validity period
Keep in mind that the EDS is valid for exactly 1 year. Those. EDS must be reissued every year. You can extend the EDS in the same CA where you received it, or apply for issue in another CA.
What does an electronic signature look like?
Most of us are used to the fact that an electronic signature looks like a regular flash drive. This is the so-called key carrier (ruToken or eToken). Inside, this flash drive consists of a crypto program (CryptoPro CSP), a private key and a public key. You can read about this in more detail.
Electronic signature verification
Verifying the authenticity of an electronic signature is quite simple. To do this, you need to follow a simple sequence of actions, which is described in this video tutorial:
EDS pin-code
Key carriers or USB-keys (eToken, ruToken, ruToken EDS) are issued with already set standard passwords (pin codes):
- for eToken this password is 1234567890;
- for ruToken and ruToken EDS these are: user - 12345678; administrator - 87654321.
After receiving this key carrier and installing drivers on your computer, you can change these pin codes.
This concludes my article. I hope I was able to answer all your questions. If not, then ask them below in the comments. Like and share information with your friends and colleagues.
P. S.: If you need an electronic signature at a great price from a verified Certification Center, then leave your request.
Let us give step by step instructions on how to get an EDS for participation in electronic auctions, we will tell you about the types of EDS for public procurement, as well as how to sign a document with an electronic digital signature.
General concepts
An electronic signature is information in electronic form that is attached to the signed documents in order to identify the person who signed the document. This definition is given in paragraph 1 of Art. 2 of the law dated 06.04.2011 No. 63-FZ. Art. 5 of the above law distinguishes the following types
- simple,
- enhanced, which in turn is divided into qualified and unskilled.
A simple EDS 44-FZ does not guarantee, unlike the other two, the invariability of the document after it has been signed. It is suitable for actions such as authorization on Internet sites, for example, on the portal of public services.
An electronic signature for trading on electronic platforms is used only of the second and third types. At the same time, a qualified enhanced electronic signature is issued only by a CA with accreditation of the Ministry of Communications and encryption software from the FSB.
Let's compare the areas of application in different areas activities:
| Application area | Simple | Unqualified | Qualified |
| Electronic document flow | ✔ | ✔ | ✔ |
| Court of Arbitration | ✔ | ✔ | ✔ |
| Document flow with individuals | ✔ | ✔ | ✔ |
| Public services | ✔ | ✖ | ✔ |
| Supervisory authorities (FTS, FSS, Pension Fund) | ✖ | ✖ | ✔ |
| Electronic bidding | ✖ | ✔ | ✔ |
To work in the EIS from 07/01/2018, an enhanced qualified electronic signature is required (until 07/01/2018 - unqualified). This is stated in paragraph 3 of Part 1 of Art. 4 of Law No. 44-FZ. Law No. 223-FZ does not contain a provision on what kind of digital signature is required for trading, but many trading platforms require its qualified version. It is currently required for registration on every marketplace. From 01.01.2019, registration of public procurement participants will be carried out in the EIS, and their subsequent accreditation on trading floors will be carried out automatically.
The ownership of an EDS for participation in the auction to a specific person is certified by issuing to such person a certificate of the ES verification key.
How to get an EDS for trading
We will tell you more about how to get an electronic signature for trading and how it works. At the moment when the EDS is applied, its constituent line of symbols is attached to the document as a personal identifier of the signer. This identifier is paired with a public key for authentication. The ownership of the key to the very person whom it certifies is established by the verification certificate.
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Thus, in purchases, it is necessary to obtain not only the electronic digital signature itself, but also a key and a certificate to it. The latter are issued by special certification centers (CA). The current list of accredited certification centers as of 05/22/2018.
You should get an EDS for trading according to the regulations, new edition which was approved by the order of the Federal Treasury dated 12.12.2017 No. 342. Step by step it looks like this:
Step 1. Enter into an agreement with the Certification Center.
Download the sample agreement. Fill in the details of the territorial body of the Federal Treasury, then - TOFK. Write a statement, affix the seal of the organization, and have it signed by a supervisor or designated employee. The right to sign is given by the manager who approves the order, the provision on the right to sign or draws up a power of attorney.
Submit two copies of the application to the TC TOFK. One copy remains with the Treasury, the other with the applicant. If the applications do not pass verification, the CA will return them and explain the reason for the refusal.
Now you have the right to apply to the CA for programs for digital signature - means of cryptographic protection of information and key generation.
Step 2. Receive electronic signature tools from the Treasury
Receiving a digital signature for 44-FZ in the Treasury begins with the registration of an application in two copies in any form. Indicate in it:
✔ an employee who will receive ES funds;
✔ programs - "AWP for Generating Keys" and "CryptoPro CSP".
Attach to the application:
✔ two discs with one-time recording - for programs;
✔ a list of employees with the right to digital signature. Put the seal of the organization on it. It must be signed by a manager or an authorized employee; ✔ power of attorney - if the application is carried by an authorized employee.
Take the applications to the CA. Treasury specialists will accept applications and within three working days will prepare the programs "CryptoPro CSP" and "AWS for Generating Keys". Wait for a call from the CA, or call yourself and check if the software is ready.
Step 3. Install programs on your computer
Install "CryptoPro CSP" and "AWS for Generating Keys" on the computers of employees with the EDS right to participate in the auction.
How to install
This program serves as a means of cryptographic information protection. Run the installation and click "Next", agree to the license terms, fill in the fields:
✔ "User" - full name the employee who will use the certificate;
✔ "Organization" - the name of the organization;
✔ "Serial number" - number from the license registration card.
Select the installation type - "Typical".
Check the media - "smart card reader" and "removable media reader". Click "Install" and wait while the program is installed on your computer.
Step 4. Generate keys and certificate request
Start the "AWS for Generating Keys" and click the "Create Certificate Request" button.
Select "Request for an applicant certificate" - for an individual or "Request for a certificate of an applicant organization" - for a legal entity and click "Next".
If you work in the EIS under 44-FZ, choose a certificate for an individual, if under 223-FZ - for a legal entity.
Note the roles of the certificate owner. To work in the EIS according to 44-FZ, select the roles "Client Authentication" and "Work in the EIS".
Specify the authority: for example, "Work in the EIS" → "Customer" → "Customer. Executive with the right to sign the contract.
Select one role - "Client Authentication" if you create a request to work in the EIS under 223-FZ.
Click "Next" and in the certificate owner information window fill in the fields that are available for editing. Then fill in the tab of the owner of the certificate - an employee of the organization and the tab of the organization. Click Next again. A window will open in which check the box "Print an application for obtaining a certificate of an EDS key".
Insert a USB flash drive, Rutoken or other removable media into your computer and click "Run". In the "CryptoPro CSP" window, select the medium, save the electronic signature keys to it and click "OK". Next, enter the password that you will use when signing documents.
If you forget your password, you cannot recover.
Attention: do not save the request file to a USB flash drive with keys. Submit the file to the Treasury together with the certificate application. If you bring a request on the same flash drive with a key, it will not be accepted.
Click "OK", the application form for the certificate of the electronic signature verification key will appear. Complete the application and print two copies. The program will inform you that the keys have been generated. Click the Finish button.
Each application is signed by the employee who receives the electronic signature and the head of the organization or an authorized employee. If the application is prepared by the head, let him sign twice - in the fields of the applicant and the head. Applications will be required to obtain a certificate for electronic signature at the Certification Center.
Step 5. Submit applications for a certificate to the Certification Center
Take the applications for an EDS for participation in the auction to the Certification Center in duplicate. Submit with them:
- request file on a USB flash drive, Rutoken or other medium;
- a copy of the second and third pages of the passport;
- consent to the processing of personal data;
- a copy of SNISL;
- copy of TIN;
- power of attorney from the organization signed by the head or an authorized employee.
Take your passport, originals of TIN and SNILS or copies that have been certified by a notary. The CA staff will compare the information in originals and copies. Instead of TIN, you can provide a notification of registration with the tax office. This clarification is given by the Treasury of Russia in a letter dated November 7, 2016 No. 07-04-05 / 11-845.
An authorized employee has the right to refer applications to the CA. Let him take with him:
- original and copy of the second and third pages of the passport;
- power of attorney from the head of the organization;
- power of attorney from the employee for whom the application is being submitted.
The list of documents in clause 5.2.5 of Regulation No. 197 is exhaustive. However, it is better to call the TOFK and specify what documents are required for the ES certificate.
If the documents are completed correctly, the CA operator will accept the applications and issue a certificate within five working days. The Treasury will inform you that the certificate is ready by phone or email. This procedure is spelled out in clauses 3.6 and 3.8 of Regulation No. 197.
Step 6. Get a certificate
An employee of the organization receives a certificate in person or through a representative with a power of attorney. The CA specialist will upload the certificate file to a USB drive, for example, a USB flash drive or Rutoken.
Media needed:
- format;
- mark with the number assigned by the organization.
Use a medium from the list that is published on the website of the regional UFK in the section "Certification Center". Together with the file, the operator will issue two copies of the certificate on paper. Sign the certificates. Take one copy, the other will remain at the TC. Receive a manual on safe use EDS and means of crypto protection.
Step 7. Install the certificate on the computer
Insert a USB flash drive with a certificate into your computer. First, extract the certificate from the file that was issued to the CA:
- open file *. p7b, where "*" is the file name. A window with certificates will appear;
- Click on the "Certificates" item on the left side of the window;
- Select the certificate and click on the "All tasks" context menu item, then on the "Export" item. A window will open in which click "Next";
- select the file format –.cer. Name the file: for example, the surname of the employee in Latin;
- specify where to save the file: a USB flash drive with a certificate or a folder on your computer;
- Click Next, then Finish.
Now install the certificate. Run the "CryptoPro CSP" program. Select the Tools tab, click Install Personal Certificate.
Click on "Browse" and select the certificate you exported: a file with cer. Check the certificate details and click Next. Insert the USB stick with the keys into the computer. Select the key container that was generated in the workstation. For convenience, check the "Find container automatically" checkbox.
Click the "Browse" button - the certificate store window will appear. Select "Personal", click "OK" → "Next". Wait for the certificate to be installed on your computer ..
To carry out purchases in accordance with the provisions of the Federal Law of 05.04.2013 N 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs" (hereinafter referred to as the Law on the Contract System), customers need to obtain an enhanced electronic key signatures.
The enhanced electronic signature key required for purchases in accordance with the Law on the Contract System differs from a similar key used by customers for purchases in accordance with Federal Law of 18.07.2011 N 223-FZ "On the procurement of goods, works, services by certain types of legal entities" ...
The main difference is that this key is obtained in the territorial bodies of the Federal Treasury. You can get specific contact information on the territorial body of the Federal Treasury for your region on the website: http://www.roskazna.ru.
1. To contact territorial body The Federal Treasury must prepare the following documents:
- power of attorney for the right of the applicant organization to apply to the Certification Center of the Federal Treasury for obtaining a certificate of the ES verification key of a legal entity (sample);
- the main document proving the identity of the person acting on behalf of the applicant organization on the basis of constituent documents or power of attorney (original copy of the document or a copy certified in accordance with the established procedure);
- SNILS of a person acting on behalf of the applicant organization on the basis of constituent documents or power of attorney (original copy of the document or a copy certified in accordance with the established procedure);
- founding document or a copy thereof, certified by the founder or notarized;
- document on state registration of a legal entity (original copy of the document or a copy certified in accordance with the established procedure);
- certificate of registration russian organization at the tax authority at the place of its location (original copy of the document or a copy certified in accordance with the established procedure);
- consent to the processing of personal data (sample).
2. Next, you need to Conclude with the Federal Treasury Department:
- Agreement on the exchange of electronic documents (Procedure for concluding the Agreement), Agreement of accession (Agreement) to the Regulations of the Certification Center of the Federal Treasury.
- Agreement of accession (Agreement) to the Regulations of the Certifying Center of the Federal Treasury.
To fulfill this point, it is necessary to download samples of contracts from the official website of the territorial department of the Federal Treasury, fill out, print in two copies, with further signing at the territorial department.
The interaction of the Federal Treasury body and the applicant organization is carried out on the basis of the concluded Agreement of Accession (Agreement) to the Regulations of the Certification Center of the Federal Treasury.
3. Obtain tools for creating a request for an electronic signature certificate and operational documentation for them.
To fulfill this paragraph, you must:
- provide a letter of receipt of the electronic signature. Attach to the application an optical disc that can be recorded once, and the List of employees of the organization endowed with the right of electronic signature (hereinafter - EDS), signed by the head (person replacing him) of the organization and certified by the seal of the organization; The authorized person of the organization, who is indicated in the letter, upon presentation of the passport, receives the ES in the amount specified in the letter. ES distribution kit, technical documentation, distribution Key generations are recorded on a write-once optical media provided by the applicant Organization.
Installation, configuration and further support of the ES facility is carried out by the applicant organization independently in accordance with the requirements of the operational documentation.
- after the installation of the ES tool, it is necessary to send a letter to the Office with the attached Certificate of installation of the ES tool no later than ten working days from the date of installation of the ES tool.
4. Create a request for an ES certificate.
Generation of a request for an ES certificate must be performed in Key Generation, the distribution kit of which was received upon receipt of the ES tool. Also, the Key Generation distribution is available on the websites of the territorial offices of the Federal Treasury.
Generation of a certificate request must be performed in accordance with the instructions posted with the Key Generation distribution.
The certificate request (file with the .req extension) must be written to another separate medium. Print 2 copies. Certificate applications.
5. Obtain an ES certificate.
To obtain the certificate of the applicant organization, the following shall be submitted (presented):
- the main document proving the identity of the person acting on behalf of the applicant organization on the basis of constituent documents or power of attorney (original copy of the document or a copy certified in accordance with the established procedure);
- SNILS of a person acting on behalf of the applicant organization on the basis of constituent documents or a power of attorney (original copy of the document or a copy certified in accordance with the established procedure);
- constituent document or its copy certified by the founder or notarized;
- document on state registration of a legal entity (original copy of the document or a copy certified in accordance with the established procedure);
- Certificate of registration of a Russian organization with the tax authority at the place of its location (original copy of the document or a copy certified in accordance with the established procedure).
Also to obtain a certificate are provided:
- a completed Application for obtaining an ES certificate in 2 copies, which is generated automatically in the Key Generation distribution;
- a copy of the second and third pages of the main identity document of the Applicant, which is certified by the signatures of the Applicant and the Certification Center Operator;
- consent to the processing of personal data;
- the power of attorney of the applicant organization, drawn up in the manner prescribed by the legislation of the Russian Federation, if a person is indicated as the owner of the certificate of the applicant organization who does not have the right to act on behalf of a legal entity without a power of attorney;
- the file of the Request for the ES certificate on a removable medium that does not contain the ES key.
The term for issuing an ES certificate from the date of receipt of documents drawn up in accordance with the regulations should not exceed five working days.
In the Federal Law of 06.04.2011 No. 63-FZ "On Electronic Signature", a rule for the use of an electronic signature (ES) is formed. The law on electronic signature specifies what types it can be, lists the rules for recognizing signed documents (legal force), provides a list of rules for issuing and using ES certificates.
An electronic signature is encoded information about who signed electronic document (entity, individual or SP). EDS can be used only with an EDS certificate.
Situations in which an electronic signature certificate is required:
submission of reports
participation in procurement
maintenance of electronic
workflow
filing of arbitration
claim
appeal to state
organs, etc.
What information does an electronic signature contain?
The electronic signature contains a list of basic information about the owner: full name, position, full name of the organization, INN, OGRN, address. The certificates used in the State Procurement and the State Defense Order also include information on the authority of the person in the field of placing orders: an administrator of an organization, an authorized specialist, a specialist with the right to sign a contract.
Three types of electronic signature are used in the Russian Federation:
simple electronic signature
reinforced
unqualified
digital signature
reinforced qualified
EDS
EDS for use by suppliers and customers in the field of public procurement under 44-FZ
In order to take part in the procurement of the State Order and the State Defense Order, a certificate of an unqualified electronic signature is required, intended for a certain type of bidding and a specific user role - this can be a customer or a supplier (the one who places the order). It is the certificate that confirms the powers of the bidders and acts as a means of certifying the legality of procedures at different stages.
In July 2018, the amendments that are established by Federal Law No. 504 dated December 31, 2017 come into force. They relate to the use of electronic signatures in the State Order and the State Defense Order. Currently, the Government of the Russian Federation and trading platforms a list of rules is being developed that will control the transition to the updated order of work in the State Order and State Defense Order.
Until July 2018, when participating in auctions under 44-FZ and under the State Defense Order, a certificate confirming an electronic signature is required. The certificate must meet all the requirements for such documents.
Where is the electronic signature issued?
The Federal Treasury is engaged in issuing ES certificates to customers under 44-FZ. Certification centers (CAs), for example, Kaluga Astral, issue certificates to participants (customers and suppliers) of other types of trading.
The certification center creates and issues ES certificates taking into account the requirements established by the legislation of the Russian Federation and the regulations of the certification center itself.
What is required to obtain an electronic signature certificate at the CA
To obtain an EDS certificate, the following steps are required:
Contact the certifying
center and inform with what
electronic trade
sites (ETP) are planned
work
Prepare all the necessary
documents (list you
will be provided by a CA specialist).
Get a certificate key
EDS in the office of our company.
You can get an ES certificate within one to three working days.
What documents are required for the person issuing the ES certificate
The certifying center is obliged to check the correctness of all the data that will be included in the certificate. This procedure is very important, as it is a guarantee that the EDS will have legal force.
The following documents must be submitted to the certification center:
- application for the production of an EDS key certificate;
- documents of the person for whom the certificate is issued. A passport, SNILS, a power of attorney issued by a legal entity to the owner of the certificate is required, confirming the possibility of performing those actions that determine the scope of the ES;
- power of attorney to obtain a certificate (provided that the person for whom the certificate is issued is not able to visit the certification center in person).
Perhaps the CA will require additional filling of the documents of title of the legal entity and the applicant (articles of association, extract from the Unified State Register of Legal Entities, a copy of the document on the appointment of the head of the organization).
If the certificate is obtained for the first time, then a personal visit of the potential owner or his official representative is required. You must have an identity document (passport) with you.
How the key is stored
A special protected medium - a token - stores the electronic signature key. A PIN code is mandatory on the token (like on a bank card). The security of the token is much higher than that of conventional media (flash drive, memory card). If a token is lost or stolen, an outsider will not be able to use your electronic signature. Nobody needs to know the PIN code of your token (similar to a bank card).
If a token with an electronic signature key is stolen or lost, the owner must urgently visit the CA where the key was issued. This prevents the possibility of fraud.
What to do after receiving the certificate
First, you need to set up a PC for work on the ETP. This is done quickly using the CD with the installation program for the Kaluga Astral Center. This is followed by registration on the ETP, where the work is planned. It is advisable to do this and strengthen the signature in advance, since accreditation can last up to 5 days.
Six ETPs of the State Order have free accreditation. Commercial ETPs and ETPs of bankrupts often have a paid registration.
To obtain an electronic signature for trading under 44-FZ, please contact our specialists by phone or through a special feedback form.