How to make a certified letter. A valuable letter. And they will bring home

Registered letter with notificationsent when it is necessary for the sender to know about the delivery of the correspondence to the addressee. We will tell readers about the procedure and cost of sending a registered letter with notification in this article.

Certified letter with a list of attachments

A certified mail with notification means this mailing, which implies notifying the sender of the fact of its delivery to the addressee.

A notice of delivery of a registered letter with notification can be sent both to the sender of the envelope and to the person indicated by him.

Sending and delivery of registered letters

Where to send a certified letter

The letter with acknowledgment of receipt is sent by the operators of the Russian Post offices.

A citizen can determine the location of the required post office on the Russian Post website. After entering the postal code of the settlement, the delivery address or location and the list of branch services, the citizen will be able to see the list of post offices that meet the specified conditions.

The page will contain the address, contact phone numbers of the department and data on its working hours. Also, a detailed map opens on the page, by which you can navigate when searching for a post office.

How to send a certified letter

Citizens can check directly with the post office staff for details on how to send a notification letter.

Don't know your rights?

Letters for dispatch are accepted only in a sealed form. The envelope should include the exact details of the sender and recipient.

Mail delivery

The addressee receives a letter with a corresponding postal notice and a passport.

The sender is then sent a written notification of the fact of delivery of the letter to the addressee with the date.

List of documents to be sent by example

An envelope with a letter may contain an inventory of the attachment, which records in detail a list of all papers sent in the envelope. The inventory is drawn up in 2 copies, one of which is attached to the letter, the other is issued to the sender.

Thus, by sending a letter with a list of attachments, the sender will be able to prove the fact of sending certain documents.

Citizens can find an attachment inventory form according to Form No. 107 and an example of filling it out in the Russian Post offices.

How much does a certified letter cost? Shipping price

The cost of a registered letter is determined based on the type of mailing and the method of sending. Details can be found if you familiarize yourself with the current tariffs for this service.

Delivery time for registered letter

The forwarding time is set by the postal operators and depends on the distance of the addressee (see. How to track (check) a registered letter (Russian Post)?). Within one municipal district, for example, the maximum delivery time for a shipment is about 3 days.

So, senders can send registered letters, receiving notifications of their delivery to the addressee. If a citizen is required to have proof of sending specific papers, then he has the right to draw up an inventory of the investment.

Not everyone knows how to send a certified letter on their own, despite the fact that most have received it themselves at least once.

In vain, because this type of shipment allows you to make sure that it has reached the addressee, in contrast to a simple postal shipment, the further fate of which cannot be traced.

Postal calculator

What is a certified letter

This is a postal item containing a written appeal to the recipient and is characterized by such features as:

  • the presence of a track number with which you can track delivery;
  • handing over to the recipient in person or to another person only with a power of attorney.

Weight Limit in the Russian Federation - 0.1 kg; abroad - 2 kg.

Among the custom ones, the following varieties are distinguished: ordinary, with a return receipt, with a list of attachments.

Since sending is paid, this can be done only by mail.

How long does it take for a registered letter by Russian post

How long does this departure take? Delivery speed depends on the location of both parties: the sender and the recipient.

You can determine it using a postal calculator, which, in addition to the cost, determines the maximum delivery time.

To do this, you must specify 2 addresses: where the correspondence is sent from and where it should be delivered.

Take note: if you want to shorten the time, it is better to send correspondence to the main post office, so as not to waste time on delivery from regional post offices.

How much does a certified letter cost

The cost is directly related to the weight of the content and whether you want to use additional services, such as a receipt or an attachment listing.

It is easy to find out the cost of sending on the official website of the Russian Post, using a postal calculator.

To do this, you must indicate the weight of the shipment, its type and additional servicesyou wish to use. The total cost is calculated based on the provisions of the Order of the FAS Russia dated 20.02.2018 N 208/18.

Thus, the cost of a registered letter weighing less than 20 g is 46 rubles. In addition, for every next 20 g (no matter whether they are full or not), 2.5 rubles are added to the cost.

Certified letter with a list of attachments

An attachment inventory is a description of the contents of a mail item. Therefore, by opening the envelope, the addressee can immediately make sure that nothing was lost during the delivery process.

In a special form (form 107), the sender indicates the list and number of documents, papers or other items to be sent, as well as, if desired, their declared value.

The last characteristic can be left blank by putting a dash. The form is filled out twice: one copy is sent to the recipient, the second remains for the person who filled in.

The envelope is presented to the postal officer unsealed. The employee checks the contents against the inventory. Then he affixes the seal, post office index and his signature.

The addressee can open it immediately after receiving it at the post office. If something of the content is not enough, you should immediately inform the mail employee. He will draw up an act for the investigation within no more than 2 months.

Based on the results of the investigation, the addressee may receive the value of the lost items if their price was indicated.

Certified letter with notification

A return receipt is a document through which the sender receives information that his letter has reached the addressee.

The system works as follows: when the recipient receives the correspondence, a notification of delivery is immediately sent to the sender.

To do this, you need to fill out a form that is issued in any department. It is sent to the specified address together with an envelope. When it is delivered to the addressee, the employee will fill in the blank fields of the notification and send it back to the sender.

There are 2 types of notification: simple and customized. A simple one will be immediately left in your mailbox. On the return of the registered notice, in turn, a new notice will come to the mailbox, you can pick up the form back at your post office.

A simple notification costs 22 rubles, a custom notification costs 52 rubles.

How to fill out a return receipt form

Form 119 is used as a form. It is issued free of charge. You just have to ask him. A sample of filling is presented below.

The form must be filled out on both sides: front and back. The front half contains information about:

  • type of postal item;
  • Name of the person to whom the notification is to be served;
  • the address of that person;
  • the form of notification.

On the other side, you need to write:

  • once again the type of postal item;
  • Name and address of the recipient.

What can be in a registered letter

In this way, any document is sent, which is usually delivered personally to the recipient. They usually come from government agencies.

For example, from the court, the Federal Tax Service, The Pension Fund, customs authorities and etc.

Also, answers to appeals to various organizations are sent by registered mail. But, as already clear from the article, ordinary citizens can send it with any correspondence.

Sending registered letters

So, you decided to use the described method of sending messages.

Let's consider step by step the procedure:

    1. Decide what you want to send. Choose an envelope that fits, but no larger than 22.9 x 32.4 cm.
    2. Fill in the blank fields with any requested information about the sender and recipient.

Helpful advice: do not forget to indicate the index so that the letter reaches its destination sooner. You can find it out from your mail operator or on the Internet on special sites that contain information about the streets of the city and the corresponding indexes.

  1. Tell the post office employee that you are going to use the service of sending a certified letter. Buy the required number of stamps. You need to glue them on the envelope yourself.
  2. Receive a check. The check contains a special code that helps track the location of your shipment on the website. For example, AS710485047CN.
  3. If you plan to send a notification letter, ask the operator for a free form. Fill it out, indicating all the requested information about yourself and who the envelope is sent to.

Class 1 registered letter - delivery time

Using first class certified mail speeds up delivery by sending it by airmail.

The speed increases by about 27-30%. In this case, the speed also does not depend on seasonal restrictions.

To send a message in this way, you need to buy a special envelope with a yellow stripe on it. The maximum weight is 0.5 kg.

How much is a certified letter in the mail

It is kept at the post office for 30 days. The storage period can be increased up to 2 months by additionally paying for the corresponding service.

When the deadline expires, the letter is sent back to the sender at his expense.

If the sender also does not pick it up, then it is stored again for 30 days. After this period, it is considered unclaimed. It is destroyed six months after it was declared unclaimed.

Notice of registered mail

If the postman does not find the addressee personally, he leaves a notice in the mailbox. Now it must be received at the post office.

The preliminary notification must be filled in correctly, the necessary data must be entered about yourself. This is best done at home in a relaxed environment. You should come to the post office with the completed paper.

In addition, it is possible to use the track number instead of the notification. It is enough to tell the number to the postal worker. In this case, the notice is issued by the employee and filled out on the spot.

How to get a certified letter by mail

To receive a letter by mail, you must present an identity document (usually a passport), as well as a notice left by the postman or the track number of the mail item.

As mentioned earlier, not only the addressee, but also his authorized representative can receive the envelope.

In this case, in addition to the listed documents, you must present a power of attorney certified by a notary or by the organization where the principal works or studies.

How does a certified letter differ from a valuable one?

In addition to registered ones, valuable letters are sent by mail. Both types are registered mailings.

When choosing the type of shipment with a declared value, it is mandatory to draw up an inventory of the attached items.

In this case, the sender independently estimates the value of the investment. In case of loss, the mail is obliged to reimburse the indicated cost.

It is permissible to send a customized order without specifying an estimate of the investment value.

How to send documents by mail

The choice of the type of postage depends on the purpose and the items to be sent. And also whether you want it to be delivered faster or not.

If you need a guaranteed delivery of documents in person, choose a registered letter. Use an additional option such as a return receipt if you want to make sure that the correspondence has reached the right person.

Compiling an inventory of the enclosed papers will allow the recipient to make sure that all the contents have been preserved in transit.

If you are sending valuable documents, then choose the appropriate type of shipment - with a declared value.

Thus, at the post office, you can send mail for a fee, which are tracked using a track number, then handed over personally to the addressee.

The cost and speed of their delivery can be calculated with a special postage calculator. Additional options help reduce the risk that your message will not be delivered at all or will not be delivered safely.

We are not always able to hand over some documents personally. And so you have to resort to mail services. But sending it by mail is a simple matter. But how do you know if it reached the person to whom it was sent? If your letter is very important, and you need to know whether it reached the addressee, then you need to send a letter with a notification. And if you decide to use this postal service, then it is worth learning how to send a notification letter.

  1. So, you have some important document that needs to be sent to someone. To do this, you need to send a certified letter with a notification. You go to the post office and buy a special envelope and stamps for it.
  2. You put the letter in an envelope, seal it. Next, you need to sign the envelope. Write down the recipient's address and name. Also write down your data. Do not forget to mark on the envelope that you have a certified letter with a notification.
  3. Now it's the turn to fill out the notification itself, on which on one side you write your name and address, and on the other the address and name of the recipient. There are several types of notification:
    • Simple
    • Customized
    • Cash on delivery
    • Declared value
  4. The notice is glued to the back of the envelope so that it does not cover the address. When the letter arrives at its destination, this notice will be removed from the envelope and sent to you.
  5. Now it remains to weigh the letter, glue all the necessary stamps to it. You will then be given a receipt for the service payment. This receipt is extremely important to you, as it will indicate detailed information about the letter you sent:
    • Full name and addresses of the sender and recipient
    • Shipment type
    • The mass of the letter itself
    • Date the letter was sent
    • Barcode No.
    • Paid amount
    • The name of the postal worker who sent the letter.
  6. You must keep this receipt, since it, like the notification you received of the delivery of the letter, is a document that you can present as evidence that the letter was sent personally by you in a certain post office, on a certain date.
  7. The latest innovation of the Russian Post is as follows: after paying for the receipt, you will receive a 14-digit number that will allow you to track the movement of your letter across the country. You can do this on the official website of the Russian Post. But, unfortunately, you will have to wait a week or two for the notification to return to your hands. To speed up the delivery process, you can choose and pay for a faster, but also more expensive, type of shipment, for example, 1st class or air delivery.

Thus, it is not difficult to send a certified letter with notification. If you need to send an important document or letter, then you can safely use this postal service.

If it so happens that you are trading small items on eBay or somewhere else, then a certified letter can be a real solution to your problem with guaranteed and fast delivery.

Let's deal with this in more detail.

Benefits of registered letters

I will highlight the main advantages of this mailing and try to give various areas of work that could perfectly suit this type of mailing.

  • Registered letters differ from ordinary ones in that they are delivered guaranteed, that is, they are not just thrown into the mailbox, but delivered and handed over personally to the addressee against signature. A useful feature for us is that using this type of letter, we kill two birds with one stone - the addressee of our letter abroad is guaranteed to receive it + such letters practically do not disappear, because they are simply afraid to steal.
  • I personally recommend sending registered letters abroad with acknowledgment of receipt. This is a hit to the point! Such a letter is NEVER lost (in my many years of daily experience of such letters, not a single one has ever disappeared) and it allows you to send in its “gut” not only some goods, but also money. For example, for paying for something.
  • A registered letter can be a rather large letter with dimensions up to an A4 sheet and even weighing up to 2000 grams. This opens up many opportunities for a fairly quick and, most importantly, guaranteed delivery of goods that weigh more than just a sheet of paper. Full list tariffs HERE.
  • Registered letters are much cheaper than parcels and go by other transport streams, by themselves being delivered a little faster.
  • A registered letter can be sent by regular mail, or by AVIA. Of course, we will consider only the last option, since it is the fastest and does not differ much in price from a letter sent by land.

How to send a certified letter?

Let's figure it out in more detail in practice.

Let's say that you sell philatelics (postage stamps) or other similar goods, such as popular now, bottle labels or paper numismatics (collecting banknotes and coins). Strictly speaking, here you can recall a lot of very interesting directions that many people are implementing quite successfully ... These could include: trade in electronic circuits and instructions, trade in collectible paper products, postcards, small and relatively soft and flat souvenir products and many others from the simplest to the most extreme - trading in kisses (lipstick imprints on a sheet or photograph) and soft gramophone records (if anyone remembers, these were popular in the middle and end of the last century).

Especially carefully, of course, you need to familiarize yourself with the officially FORBIDDEN goods for shipment. But you can always find a way out ... The main thing is to want it.

But now is not about that (although the topic of what and how to trade, I will separately devote many articles. But it will be a little later ...).

Let's go back to registered mail.

Tariffs, as I wrote above, look at THIS LINK.

So, if you are selling soft paper products of a small format, registered letters for you are the most the best solution.

Choose two thin cardboard boxes (I recommend corrugated thin cardboard, at least two-layer), cut out the required size for your letter, put your product between them, carefully glue the two halves of the cardboard with tape, put them in an envelope (do not make the cardboard boxes too small in a too large envelope , it is necessary that the envelope has as less free meta from the edges of the inner part, then the envelope will have a “center of gravity” and it will not tear so quickly if it is suddenly subjected to some external load) and now the main thing is to put it on the scales. (For such purposes, ordinary kitchen scales are very suitable, for example, such as those shown in the photo below)

Such scales have an error of 1-5 grams and are perfect for measuring weight.

Remember, your ceiling is 2000 grams, which is 2 kilograms. In fact, this is a large bundle of papers. Even if you are asked in the mail to show the papers to make sure there are no prohibited goods, you can easily do this. The main thing is to hide your product well inside the envelope.

When mailing an envelope, simply say that you need to send the envelope by certified mail with notice. The notification is needed so that you can later prove with absolute certainty that the addressee received the letter. Upon delivery of the letter to him, he will sign for receipt on the receipt of the notification, which will then be returned to you by mail.

Of course, a registered letter has a tracking number, which you can easily "punch" through THIS LINK on the Russian Post website. You can provide the same number to both the seller and on eBay in case of a conflict about a long delivery (unfortunately, this is just the scourge of our slow mail). This number, coupled with the return receipt, is your lifesaver. He insures you at the same time against everything at once. No other standard postal item can boast this level of “service” for so little money.

This concludes this small article. If you have any questions about this type of mail, feel free to write them directly in the comments, and I will be happy to answer each of them.

Until next time!
Per Aspera ad Astra!

The out-of-court procedure for resolving disputes may be established by law or contract. In these cases, sending the claim by mail to the entity that violated the applicant's rights is mandatory. In addition to the mail channel, there are other ways to send a complaint. These include:

  • delivery of the claim in person;
  • through the Internet.

Claims work can play a different role: in particular, it helps in solving practical problems. For example, if one of the participants in a legal relationship does not perform or improperly performs his duties, the party whose rights have been violated creates an urgent need to solve problems to stimulate his counterparty to fulfill the obligation. In this case, it is necessary to record the fact of violation by the party of the terms of the contract, to find out the opinion of the participant on an issue that is controversial for both parties. This will be helped by sending a claim by e-mail or through other communication channels.

Form and type of claim

There is no unified form for writing a claim. But the document must reflect certain provisions:

  1. The addressee of the claim.
  2. Information about the applicant.
  3. The essence of the complaint on the merits of the case.
  4. Clear formulation of the requirements for the person who violated the applicant's rights.
  5. An indication of the intentions of the applicant in the event that his claims are not met within the agreed time.
  6. Date of writing the document, signature of the person who compiled it, transcript of the signature.

The date and signature of the document are mandatory details, without them the claim is invalid. The claim is made in two copies: one is transferred to the person who violated the applicant's rights, the second remains with the originator of the complaint, on which the persons who accepted it leave their signatures. But what if the claim is filed not in person, but via mail?

Mail channel

How do I submit a claim by mail? The law allows you to send a complaint postal service... It is not necessary to send a statement via mail in a simple letter, since there is a high risk that it will not reach the addressee, or the addressee will deny receiving the claim in court. Mail presents various options for sending letters. How do I submit a claim by mail? In the following ways:

  • notification letter;
  • valuable letter;
  • a valuable letter with a list of attachments;
  • a valuable letter with a list of attachments and notification.

Claim by registered mail with notification. The recipient of the document signs for it, so in the future it will not be possible to refer to the fact that the recipient is not familiar with the claim. Nevertheless, it is better to send a claim in a valuable letter, but with an inventory of the attachment. The sender will spend a little more time on this compared to the first option. But this type of mail will be kept in the post office until the recipient arrives at the post office and picks up the letter for signature. Although there is no guarantee that the addressee will necessarily take the document addressed to him.

The best option

If you list all the options for sending the document in question via mail, then the best of them is to send a valuable letter with an inventory and return receipt. In this situation, the recipient will be notified that the letter has come to him, in addition, he can familiarize himself with its contents. The process of sending a claim with a list of attachments and notification is as follows:

  1. You need to prepare two copies of the application.
  2. For the list of attachments, the mail is issued by the bank unified form F-107. The form is filled in at the post office.
  3. Form F-107 contains the address, index of the recipient, the name of the organization, and the list of papers attached to the claim. In the “declared value” field, you can put a dash sign, or indicate the amount.
  4. The sender of the claim must sign each of the forms and hand them over to the postal officer. It is in his competence to check the compliance of the inventory and the recipient's data. If the inventory corresponds to what is stated in the attachment, the postal officer certifies the acts with the signature and seal of the post office.
  5. One certified copy of the act is attached to the letter, which is sealed. The second copy is sent to the sender.

The mail charges a fee for the reconciliation service and notification of receipt. The amount is small, but if the sender decided to reimburse his expenses, he can collect them from the person who violated the terms of the transaction. When the addressee picks up the letter, the applicant will receive a notification about this. This will serve as proof that the other party has been notified of the requirements set out in the complaint.