Procurement plans through electronic budget. How to place a procurement plan through an electronic budget Placing a procurement plan in an electronic budget
In accordance with paragraph 6 of the Decree of the Government of the Russian Federation dated October 29, 2015 No. 1168 “On approval of the Rules for posting in the unified information system in the field of procurement plans for the procurement of goods, works, services to meet state and municipal needs, schedules for the purchase of goods, works , services to meet state and municipal needs" (hereinafter referred to as the Rules) carry out the placement in a unified information system in the field (hereinafter referred to as the UIS) of procurement plans, procurement plans and schedules through information interaction of the UIS with the state integrated information system for public finance management "Electronic Budget" (hereinafter referred to as the “Electronic Budget” system) customers specified in subparagraphs “a” - “d” of paragraph 2 of the Rules, namely:
a) government customers acting on behalf of the Russian Federation;
b) federal state budgetary institutions, with the exception of purchases carried out in accordance with parts 2 and 6 of Article 15 of the Federal Law “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs” (hereinafter referred to as the Federal Law);
c) federal state autonomous institutions, federal state unitary enterprises, the property of which belongs to the right of ownership of the Russian Federation, in the case provided for by Part 4 of Article 15 of the Federal Law;
d) federal state budgetary institutions, federal state autonomous institutions, federal state unitary enterprises, the property of which belongs to the right of ownership of the Russian Federation, carrying out procurement within the framework transferred to them by federal government bodies (state bodies), the State Atomic Energy Corporation Rosatom, The State Corporation for Space Activities "Roscosmos" and the management bodies of state extra-budgetary funds of the Russian Federation have the authority of the state customer to conclude and execute government contracts on behalf of the Russian Federation on behalf of these bodies and corporations, in cases provided for in Part 6 of Article 15 of the Federal Law.
The formation of procurement plans and procurement schedules of customers specified in subparagraphs “a” - “d” of paragraph 2 of the Rules is carried out in the procurement management subsystem of the “Electronic Budget” system.
In order to provide access to the procurement management subsystem of the “Electronic Budget” system to authorized persons of customers specified in subparagraphs “a” - “d” of paragraph 2 of the Rules, these customers must:
1) before November 7, 2016, ensure the implementation of the preparatory measures provided for in paragraph 1 of Section I of the Temporary Procedure for connecting to the procurement management subsystem of the “Electronic Budget” system, in accordance with the letter of the Ministry of Finance of Russia dated June 17, 2016 No. 21-03-04 /35490 (hereinafter referred to as the Temporary Order);
2) before December 1, 2016, ensure the implementation of measures to connect authorized persons of customers to the procurement management subsystem of the “Electronic Budget” system, provided for in paragraph 2 of Section I of the Temporary Order, including submitting applications for connection to the Federal Treasury body at the place of service to the procurement management subsystem of the “Electronic Budget” system in the form in accordance with this letter.
Application: for 2 l. in 1 copy.
| T.G. Nesterenko |
Application
to connect (change information and (or) authorities) to the procurement management subsystem of the state integrated information system for public finance management “Electronic Budget” of authorized persons of customers
| Name of the main manager of federal budget funds | |||
|---|---|---|---|
| Code of the main manager of federal budget funds in accordance with the register of participants in the budget process, as well as legal entities that are not participants in the budget process | |||
| Customer name | |||
| Customer code in accordance with the register of participants in the budget process, as well as legal entities that are not participants in the budget process | |||
| Subdivision | |||
| Job title | |||
| Full name | |||
| SNILS | |||
| contact number | +7(__) ______ - _____ - ____ | + ext. number | |
| E-mail address | |||
| Certificate information (serial number) | |||
___________________________
* Indicated if access control is required. If there is no need to restrict access, this field is not filled in.
List of powers
in the procurement planning component of the procurement management subsystem of the state integrated information system for public finance management “Electronic Budget” of authorized persons of customers
| Employee powers |
|---|
| 1. Planning of procurement by the federal executive body (federal government agency); OR 2. Planning of procurement by the management body of a state extra-budgetary fund; OR 3. Planning of purchases by federal budgetary institutions, federal autonomous institutions; OR 4. Planning of purchases by federal state unitary enterprises; OR 5. Planning of purchases by federal budgetary institutions, federal autonomous institutions, federal state unitary enterprises to which the powers of the state customer acting on behalf of the Russian Federation have been transferred, in accordance with Part 6 of Art. 15 Federal Law No. 44-FZ |
| Restrictions on authority |
|---|
| Planning of purchases by the management body of the state extra-budgetary fund; OR |
| Planning of purchases by federal budgetary institutions, federal autonomous institutions; |
| OR |
| Planning of purchases by federal state unitary enterprises; OR |
| Planning of purchases by federal budgetary institutions, federal autonomous institutions, federal state unitary enterprises, to which the powers of the state customer acting on behalf of the Russian Federation have been transferred, in accordance with Part 6 of Art. 15 Federal Law No. 44-FZ |
| 1. The names of the documents generated within the framework of the authority are indicated (for example: procurement plan, procurement schedule) |
Document overview
Certain categories of customers place procurement plans and procurement schedules in the Unified Information System through information interaction with the state integrated information system for public finance management "Electronic Budget".
We are talking, in particular, about customers acting on behalf of the Russian Federation; about Federal State Budgetary Institutions, Federal State Unitary Enterprises, the property of which belongs to the state by right of ownership.
Before December 1, 2016, it is necessary to ensure the implementation of measures to connect authorized persons of customers to the procurement management subsystem of the Electronic Budget system. Applications are sent to the Federal Treasury authority at the place of service (form provided).
A list of powers of authorized persons of customers has been compiled.
EB is a system developed by the Ministry of Finance of the Russian Federation together with the Federal Treasury, designed to ensure transparency, openness and systematization of the financial activities of state and subordinate bodies, as well as budgetary institutions at various levels. Using an electronic database, you can generate and store reports, compile and post documentation intended for state and municipal orders, and conduct planned activities.
The functioning of GIIS EB is regulated by Government Decree No. 658 of June 30, 2015. The state information system consists of several subsystems that integrate various information flows:
- income and expense management;
- budget planning;
- procurement management;
- coordination of funds;
- personnel;
- reference data, etc.
Planning procurement in the electronic budget for customer organizations is also mandatory - all institutions conducting their procurement activities must place a procurement plan in the “Electronic Budget” for 2019.
How to create a PP in the “Electronic Budget” system
Based on the Federal Law on the federal budget for 2019-2020. GRBS bring the limits of budget obligations to the RBS and subordinate institutions, which, in turn, must use the “Electronic Budget” (procurement plan for 2019) for subsequent planning (Letter of the Ministry of Finance No. 21-03-04/78050 dated November 24, 2017).
State and municipal customers must develop and approve the PP within 10 working days after the completion of the LBO, and budgetary institutions, state unitary enterprises and municipal unitary enterprises - within 10 working days after approval of the financial and economic activity plan.
The schedule in the “Electronic Budget” is formed within the same time frame on the basis of previously developed and signed PP.
The PP is drawn up for the reporting year and two subsequent financial periods, that is, for three years. The formation regulations are established in letter of the Ministry of Finance No. 21-03-04/35490 dated June 17, 2016. After approval of the planning document in the electronic database, the system sends the plan to the customer’s personal account in the Unified Information System.
Let's consider step by step how to create a PP in the “Electronic Budget”.
Step 1. In the GIIS EB dialog box, select the “Procurement Management” section. Next, go to the “Forms” tab, then “Planning”, then “PO” and at the end “PO Items”. All values in the plans are selected from the list of proposed options.
Step 2. Select the “Create” option. The following tabs must be completed:
- Basic information;
- volume of financial support;
- approval sheet.
Before filling out, you need to check the settings regarding automatic completion of some sections (general information, customer information).
Step 3. Next, fill in the basic information. The order type (directory) must be selected, the subject of purchase, OKPD2 code or several codes must be specified (which must be specified additionally). If necessary, fill in information about mandatory public discussion or other additional information.
Step 4. You must fill out the “Amount of financial support” tab.
Step 6. After filling out all the tabs, an “Approval Sheet” is generated. To do this, you need to note in the PP the requirement for document approval and pull up the officials from the directory - the approver and the approver. Next, you need to send the planning document for further approval and approval. In the “Procurement Management” context menu, select the “Forms” tab, then “Planning”, then “Plan” and “My Documents”.
Step 7. After completing all the above actions, the PP is sent for control.
Problems arising in the operation of the electronic control system
First of all, problems may arise when moving documentation to the UIS. In this case, the responsible executive must send a request to the technical support of the Unified Information System, attaching all supporting files (screenshots and complaints) to the letter.
There are often cases when, after monitoring the PP, a protocol on zero limits comes. This may happen due to the fact that RBS either made a mistake when filling out the limits or did not enter the LBO. The customer must resolve this issue directly with the manager of budget funds.
If the customer has difficulties when generating planning documents in the electronic system, the contractor needs to use the “Electronic budget” tab → “User Guide” → “Procurement Plan”. The user manual describes in detail the procedure for generating PP and schedules, as well as other features of working in the electronic system.
Oksana Balandina, chief editor of the State Order System
From July 1, 2018 to January 1, 2019, customers have a transition period - they are allowed to carry out both electronic and paper procedures. Starting from 2019, tenders, auctions, quotations and requests for proposals on paper will be prohibited, with eight exceptions.
Read what kind of purchases to carry out on the ETP, how to choose a site and obtain an electronic signature, what are the rules for concluding contracts during the transition period and after.
The letter of the Ministry of Finance of Russia dated 07/07/2017 No. 21-07-05/43320 “On plans for the procurement of goods, works, services to meet state needs” states that government customers are developing procurement plans that do not contain information constituting a state secret, for 2018 and the planning period of 2019 and 2020 and their subsequent distribution to the main managers in the budget planning subsystem of the state integrated information system for public finance management "Electronic Budget".
A user guide for generating procurement plans and sending them to the main managers, as well as for the acceptance of procurement plans by the main managers will be posted on the official website of the Ministry of Finance of Russia on the Internet information and telecommunications network in the section "Information systems of the Ministry of Finance of Russia / Budget planning subsystem of the Electronic Budget system "by July 14, 2017.
How to generate, coordinate and place procurement plans in the EIS through the Electronic Budget
Create a procurement plan in the procurement management section of the Electronic Budget. To do this, log into your personal account on budget.gov.ru and fill out the plan form. From your personal account, send the plan for approval by GRBS and place it in the Unified Information System.
What information to include in the plan and what to do if you encounter an error, read the instructions below.
How to create consolidated purchases in the Electronic Budget
Create consolidated purchases - information about goods, works and services and information about financial support.
If necessary, create three KZ cards:
- for federal needs - enlarged procurement card 200;
- social security of citizens - enlarged purchase card 300;
- capital construction, investment projects, real estate objects that are included in the federal targeted investment program - enlarged procurement card 400.
Build KM throughout the year as information about procurement needs becomes available.
The items will be included in the procurement plan.
For more information on how to create a consolidated purchase and position, see sections 4.3 and 4.7 of the User Guide.
If the field is not editable, make sure that the procurement plan item is in the “Draft” status and is opened using the “Open document for editing” button. If you cannot fill out the field, contact technical support.
Magazine "Goszakupki.ru" is a magazine on the pages of which practical explanations are given by leading industry experts, and materials are prepared with the participation of specialists from the Federal Antimonopoly Service and the Ministry of Finance. All articles in the magazine are of the highest degree of reliability.
In 2019-2020 The development of all modules of the GIS “Electronic Budget” continues.Since 2019, the placement of procurement plans is carried out only using the Electronic Budget system.Regulated by Letter of the Ministry of Finance of Russia dated October 23, 2018 No. 21-02-04/75903the procedure for the formation, approval and placement of procurement plans, procurement plans and schedules in the Electronic Budget system.Amendments were made by Decree of the Government of the Russian Federation of December 14, 2018 No. 1528into the GIS "Electronic Budget": a subsystem for managing national projects, a subsystem for managing remuneration were introduced, the functionality of other subsystems was supplemented, the procedure for performing individual operations and providing access to the GIS was revised.
Purpose of the seminarexplain to participants in the budget process the procedure for working in the “Electronic Budget” system, and provide comments on new regulatory documents. At the seminarSpecialists from the Ministry of Finance of the Russian Federation and the Federal Treasury, methodologists and system developers will speak.
The seminar is intended heads of planning and economic departments, contract managers of federal and regional executive authorities, GRBS and their subordinate institutions, federal budgetary, autonomous and government institutions, managers and specialists of tender and legal departments.
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- Features of posting information on a single portal of the budget system of the Russian Federation budget.gov.ru chief administrators of federal budget funds, as well as financial authorities of the constituent entities of the Russian Federation, in accordance with the provisions of new regulatory documents. Review of changes to the Orders of the Ministry of Finance of the Russian Federation on the composition and procedure for posting and providing information on the unified portal of the budget system of the Russian Federation. All-Russian, federal and regional Lists of state and municipal services and works: changes in the procedure for the formation of state and municipal tasks.
- Procurement management in the "Electronic Budget" system (for customers) formation of procurement plans and procurement schedules. The procedure for working in the Unified Information System for public procurement. General issues regarding the organization of control: subjects of control (federal/regional/municipal, as well as their connection to the control body, determination of the control body for the organization (customer, authorized body), placement of objects of control before undergoing control. Timing of control. Changes to the Control Rules in accordance with the decrees of the Government of the Russian Federation dated January 17, 2017 No. 315 and dated March 20, 2017 No. 443. Use of the UZ EB LC or EIS LC in the formation of PP and PGZ by different types of customers. Formation of PP and PGZ by branches. Possibility of deleting a posted PP or PGZ. Possibility deleting lines from the posted PP and PGZ. Formation of IKZ (indication of zero OKPD, zero KVR, serial number of the line in the PP, PGZ), including when changing the PP, PGZ, when creating an application containing information constituting a state secret. Formation of a notice of procurement without specifying the line of the PPZ: as standard functionality and as a temporary measure - a “workaround” if there are problems when forming (changing) the PPZ.
- Exercising treasury control under Part 5 of Art. 99 of Law No. 44-FZ: subjects of control, objects of control, timing and procedure for control.
- Features of planning the limits of budget obligations in 2019 for the acceptance and fulfillment of budget obligations to ensure the performance of the functions of institutions. Formation and approval of the institution’s budget estimates in accordance with the General Requirements approved by Order of the Ministry of Finance of Russia 112n. Features of attributing expenses to sections of the budget estimate. Filling out justifications (calculations) of planned estimates. The procedure for making changes to the budget estimate. Planned changes to the order of the Ministry of Finance of Russia 112n.
- Spending budget funds in 2019: limitations and opportunities. Budgetary allocations, limits of budgetary obligations: distribution (finishing), increase, redistribution. Remains: need, features of use, return. Conclusion of contracts in 2019: acceptance of budgetary (monetary) obligations, advance payments.
- Methodological issues in the formation and maintenance of the FCD plan in institutions. Features of planning in 2019 . Procedure for filling out the plan. The procedure for filling out financial condition indicators. The procedure for filling out indicators for receipts and payments. The procedure for making changes to the FHD Plan and the Information. How can a budgetary and autonomous institution reflect planned indicators in accounting? How to take into account planned assignments for income and expenses. How to take into account the implementation of the income plan. How to implement the FHD Expenditure Plan. How to make a commitment. How to transfer obligations at the beginning of the year. Order of the Ministry of Finance of Russia dated December 13, 2017 No. 227n “On amendments to the Requirements for the financial and economic activity plan of a state (municipal) institution. How can a budgetary and autonomous institution reflect planned indicators in accounting? Practical issues of cost distribution and cost formation.
- Order of the Ministry of Finance of Russia dated August 31, 2018 N 186n “On the Requirements for the preparation and approval of a plan for the financial and economic activities of a state (municipal) institution” – new requirements for the 2020 FCD Plan, we analyze the changes: composition of sections - differences from Order 81n; filling rules - new budget classification and KOSGU; decoding of income and payment indicators - justification tables. FCD plan for 2019 – what changes to take into account.
- Generation of budget (accounting) reporting in the Accounting and Reporting subsystem of the “Electronic Budget” system. Orders of the Ministry of Finance of Russia dated November 2, 2017 No. 176n and dated November 14, 2017 No. 189n. The procedure for the formation, presentation, summary and consolidation of budget (accounting) reporting in the Accounting and Reporting subsystem of the “Electronic Budget” system. Setting up a directory for approving reporting forms. Import reports. Manual entry of information. Carrying out control and approval. Acceptance of reporting from lower organizations. Creation of summary reports, export and sending to a higher organization. Interaction of users with the Federal Treasury authorities in case of questions arising when working in the Accounting and Reporting subsystem of the Electronic Budget system.
- Approaches to the implementation of national projects, the procedure for the formation and conclusion of agreements on the implementation of a regional project and on the provision of interbudgetary subsidies. Methodology and implementation mechanisms at the federal and regional levels: regulatory regulation, budget classification, agreements on the implementation of a regional project on the territory of a constituent entity of the Russian Federation, interbudgetary transfers to the regions. End-to-end planning of goals and indicators (interrelation of strategy, national projects, state programs, etc.). The procedure for the formation and conclusion of agreements on the provision of subsidies in the information system between the main manager of federal budget funds and the highest executive body of state power of a constituent entity of the Russian Federation.
- Answers to listener questions and practical recommendations.
The following speakers will speak at the seminar:
Sirotenko Elena Lvovna, Head of the Department of Integrated Information Systems of Public Finance of the Federal Treasury of Russia;
Markova Kristina Anatolevna,Deputy Head of the Financial Technologies Department of the Federal Treasury of Russia;
Prizhennikov Nikolay Olegovich,Advisor to the Department of Methodology of Treasury Services and Treasury Payments of the Department of Legal Regulation of Budgetary Relations of the Ministry of Finance of Russia;
Guseva Natalya Mikhailovna, Ph.D., State Advisor of the Russian Federation, 2nd class;
Ochirova Baya Vyacheslavovna, Head of the Methodology Department of R.O.S.T.U. LLC (KeySystems Group of Companies) developer of complex automated systems in the field of financial management
The Electronic Budget (EB) system functions to create and store reporting documents, maintain accounting, generate and post documentation for government customers and perform some other functions. Read more about the system, as well as how to create a procurement plan in the Electronic Budget, in our material below.
Who creates procurement plans in the electronic budget
The subjects of the electronic budget system are:
- bodies of state power and local self-government;
- budgetary institutions;
- other legal entities that receive budget funds;
- management bodies of state extra-budgetary funds;
- other participants in the budget process;
- customers under Law No. 223-FZ.
Who is involved in the formation of the procurement plan in the electronic budget:
- government customers acting on behalf of the Russian Federation;
- Federal State Budgetary Institutions, Federal State Unitary Enterprises, whose property belongs to the Russian Federation;
- federal state autonomous institutions whose property belongs to the state;
- Federal State Budgetary Institutions, Federal State Autonomous Institutions, Federal State Unitary Enterprises, which conduct procurement within the framework of the powers of the state customer transferred to them from federal authorities and state corporations.
This is stated in clause 6 of the Rules for placing procurement plans in the Unified Information System, approved by Decree of the Government of the Russian Federation dated October 29, 2015 No. 1168).
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The following customers publish a procurement plan through the EIS interface or through regional or municipal information systems:
- government customers acting on behalf of an entity or municipal entity;
- budgetary institutions created by a subject or municipal entity);
- State unitary enterprises whose property belongs to a constituent entity of the Russian Federation;
- MUPs;
- autonomous institutions created by a constituent entity of the Russian Federation;
- budgetary, autonomous institutions created by a constituent entity of the Russian Federation, state unitary enterprises whose property belongs to the constituent entities, municipal unitary enterprises that conduct procurement within the framework of the delegated powers of customers to conclude contracts on behalf of the constituent entities of the Russian Federation.
In addition, according to the order of the Ministry of Finance of the Russian Federation dated December 29, 2014 No. 173n, all government customers are required to create data for maintaining a register of government contracts first in the electronic system and only then transfer them to the Federal Treasury.
How to create a procurement plan for 2019 in an electronic budget step by step
Let's look at the formation of a procurement plan in an electronic budget step by step. To go to the desired section, in the main window, select the “Menu” tab, the “Procurement Management” section and the “Purchase Proposal (AU/BU)” subsection. You will be taken to the subsection “AU/BU procurement plans”. Go to the tab corresponding to the budget cycle with which you will work, then to the “Execution” tab.
Open the procurement plan form and click the “Create new document” button. You need to fill out the following tabs:
- Total information;
- positions of the government procurement plan;
- special government procurement;
- final data on BCC;
- summary information on CWR;
- justification;
- approval sheet.
Create a procurement plan in the budget planning subsystem of the Electronic Budget. To do this, log into your personal account on the website budget.gov.ru. First create a purchase proposal and then formulate a plan. Read how to create and agree on a procurement plan in the Electronic Budget.
Some tabs will be filled in automatically, but some will have to be filled in manually. For example, the system itself will indicate the number, status, version of the plan, as well as the date of creation. But the planning period must be selected. The tab with the state customer’s data is filled in automatically by the program; the information is taken from the register of organizations. You can only correct the address, phone number, email, OKPO and OKTMO.
You also need to attach documents. For example, a list of changes made to a plan published earlier, or a scanned copy of the plan. To do this, click on one of three buttons: “Add attachment”, “Create a link”, “Make a scanned copy of the document and attach as an attachment”.
How to make changes to the procurement plan in the electronic budget 2019
To change the position of a posted procurement plan, you need to go to the list form of procurement plan positions and find the desired position. To search, you can use the inclusion identifier (in the procurement plan), the date and time of placement in the UIS, etc.
After selecting the item, click on the “Make changes to the approved version” button. The system will generate a new version of the plan item with the “Draft” status. In this case, the earlier version will become invalid. Next, select the required procurement plan item and click on the “Open document for editing” button. In the form that opens, make changes on the “Basic Information”, “Amount of Financial Support”, “Procurement Justification” and “Approval Sheet” tabs. It is important to reflect the rationale for making changes. Select a value from the lookup:
- “Change based on the results of the public discussion of the procurement decision”;
- “Other” – if any circumstances arose that were impossible to foresee at the date of approval of the plan.
After filling out the fields, click on the “Save changes and close window” button. Next, the changed position must be agreed upon.
Attached files
- Instructions for making changes to the procurement plan and schedule plan.pdf
- User Workstation Installation and Configuration Guide.doc
- GRBS User Guide for creating a plan in the Electronic Budget.docx
- PBS User Guide for creating a plan in the Electronic Budget.docx