Regulatory legal act according to 44 Federal Laws. Justification for purchase: what to pay attention to. At the stage of drawing up a procurement plan, zeros are entered

The planning stage for the customer is a complex and scrupulous procedure. The organization must not only develop a government procurement plan and create a schedule based on it, but also justify each order included in the planning documents (Article 18 44-FZ). Current legislation provides for mandatory reasons for procurement activities:

The PZ is regulated by Art. 17 44-FZ;
PG - Art. 21 44-FZ.

The type of document form and the procedure for preparing the explanatory form for the PP and PG are fixed by Government Decree No. 555 of 06/05/2015.

If changes are made to the planning registers during the reporting period, they must also be formally justified. We will show how by using the example of justification of the procurement schedule and plan.

The OZ must be prepared within the deadlines established by the RF PP for customer organizations at the federal level, authorized executive authorities for institutions at the level of a constituent entity of the Russian Federation, and local administrations for municipal organizations.

How to justify a procurement plan

After the PP has been formed, it is necessary to prepare a justification for the compliance of the object in terms of procurement. In this case, it is necessary to justify each object (item) of the order that the customer organization included in the planned register. To confirm the effectiveness and expediency of the procedure, it is necessary to describe the purpose of the auction and indicate the name of the state program event on the basis of which the order is made. The form must indicate certain functions, powers, as well as details of the regulatory act (Article 19 44-FZ) regulating a specific procedure.

The feasibility of the order and the purpose of its implementation are described in accordance with Art. 13 44-FZ:

implementation of activities established by city and municipal programs;
fulfillment of international obligations, implementation of interstate level programs that are not included in state and municipal programs;
implementation of other functions and powers.

Procurement plan justification form

An example of justification for a procurement plan for 2019

An example of justification for procurement when creating a procurement plan in the Unified Information System: step-by-step instructions

1. You need to go to the Personal Account to the “Procurement Register” tab, select the plan to be generated and on the tab panel go to the “Purchases Goals and Justification” dialog box.

2. In the window that opens, fill in all the lines in accordance with the existing legal regulations and the previously drawn up document. If there is no regulatory legal act in the institution, then this must be reflected in the required line. If there is regulatory documentation, then click on “Search in the UIS”, a hyperlink will open and the “Search for standardization rules” dialog box will appear.

3. In the “Rule Search”, all the appropriate parameters are entered and a direct search is launched in the UIS. The required normative act is selected by confirming the action. If the standardization rules were not found, the corresponding mark is set in the “Not found in the Unified Information System” cell.

4. When manually entering standardization rules, you must fill in all the necessary lines and click on the “Add” button.

5. Once all the required lines have been generated, you must click the “Complete” hyperlink. The system will automatically transfer the user to the “PO Positions” tab. The newly created position will be displayed in the PO table.

6. It is necessary to create the required number of PO positions, click “Next” and fill out each line in the same way.

How to justify a schedule

When forming a schedule, the following are subject to justification (Part 3 of Article 18 44-FZ):

the chosen method of determining the supplier, contractor, performer (Chapter 3 44-FZ);
NMCC - it is necessary to prepare a justification for the method of determining the NMCC in the schedule and a clear, correct calculation of the initial (maximum) contract price (Article 22 44-FZ);
additional requirements for participants in procurement procedures.

Having formed the PG, the customer organization is obliged to prepare a document in the prescribed form. The appendix to the schedule includes the following information:

name of the item of the order and its consistent description;
the initial (maximum) price of a specific contract;
method of defining and arguing the NMCC;
confirmation of the impossibility of using the methods from Part 1 of Art. 22 44-FZ;
additional requirements for participants;
method of determining the executor of the contract.

Document form for schedule

From January 1, 2016, all state and municipal customers are required to justify and plan their purchases in accordance with the requirements of Law No. 44-FZ and special regulations of the Government of the Russian Federation. Planning functions are assigned to contract managers and contract services of customers (Part 4, Article 38 of Law No. 44-FZ). It is necessary to focus attention on this, since contract service employees or contract managers are responsible for drawing up and updating schedules.

Please note that from this year the schedule must contain the column “I approve”, which must be filled out. Accordingly, if your regional system does not have such a column in the electronic schedule, then you need to print out the plan form with this column.

What articles of law 44-FZ regulate planning?

Procurement plan and justification - Art. 17 of Law No. 44-FZ.
Schedule - art. 21 of Law No. 44-FZ.
Justification of procurement for the purpose of forming a procurement plan and schedule - Art. 18 of Law No. 44-FZ.
Rationing in the field of procurement - Art. 19 of Law No. 44-FZ.
Procurement identification code - Art. 23 of Law No. 44-FZ.

There are regulatory legal acts regulating the activities of customers at the federal and regional levels.

Regulatory legal acts for federal level customers:

Decree of the Government of the Russian Federation of June 5, 2015 No. 552“On approval of the Rules for the formation, approval and maintenance of a plan for the procurement of goods, works, services to meet federal needs, as well as requirements for the form procurement plan goods, works, services to meet federal needs";
Decree of the Government of the Russian Federation of June 5, 2015 No. 553“On approval of the Rules for the formation, approval and maintenance procurement schedule goods, works, services to meet federal needs, as well as requirements for the form of the schedule for the procurement of goods, works, services to meet federal needs”;

Regulatory legal acts for customers at the level of a constituent entity of the Russian Federation or the level of a municipal entity:

Decree of the Government of the Russian Federation of November 21, 2013 No. 1043 plans for purchasing goods, works, services to meet the needs of the constituent entity of the Russian Federation and municipal needs, as well as requirements for the form..."
Decree of the Government of the Russian Federation dated 06/05/2015 N 554“On the requirements for the formation, approval and maintenance plan-schedule for the purchase of goods, works, services to meet the needs of the constituent entity of the Russian Federation and municipal needs, as well as the requirements for the form of the schedule for the procurement of goods, works, services"

Customers should monitor changes to these regulations. A number of such changes came into force on January 1, they will be discussed below.

At the local level, legislative acts must also be approved that regulate planning, preparation of procurement plans and schedules in the region. At the same time, subjects of the Russian Federation and municipalities have the right to adjust the timing of the formation of plans, the grounds for making changes to the plans, and include additional information in the plan forms.

For example,

In the Samara region, Government Resolutions SO No. 761 and No. 750 dated November 23, 2015 are in force, which regulate the procedure and timing for the placement and approval of plans.

Information about such legal acts on the procedure for the formation, approval and maintenance of procurement plans and procurement schedules for customers of your constituent entity of the Russian Federation or municipality is available in the UIS in register of normative, methodological and reference information on the regulation of the contract system in the field of procurement at: http://zakupki.gov.ru/epz/legalacts/

What other regulatory legal acts does the customer need under 44-FZ when planning procurement?

Resolution Government of the Russian Federation dated October 29, 2015 No. 1168 “On approval of the Rules for placing in the Unified Information System in the field of procurement plans for the procurement of goods, works, services to meet state and municipal needs, schedules for the purchase of goods, works, services to meet state and municipal needs "

Resolution Government of the Russian Federation dated June 5, 2015 No. 555 “On establishing the procedure for justifying the purchase of goods, works and services to meet state and municipal needs and the forms of such justification.”

Order Ministry of Economic Development of Russia dated June 29, 2015 No. 422 “On approval of the procedure for generating a procurement identification code.”

A number of amendments to these resolutions were introduced by Decree of the Government of the Russian Federation of January 25, 2017 No. 73, according to which, from January 1, 2018, changes were made, including to the requirements for the form of procurement plans (RF PP 1043, RF PP 552):

The final volume of financial support provided for procurement in the current financial year, planning period and in subsequent years (if procurement is planned to be carried out after the expiration of the planning period) should be detailed by the volume of financial support for each budget classification code and the volume of financial support by each subsidy agreement.

Only individual customers are required to detail funds according to the BCC. For example, budgetary and autonomous institutions created by constituent entities of the Russian Federation or municipalities do not detail the amount of financial support under agreements on the provision of subsidies from the relevant budgets.

The second change, which applies to all customers, is the requirements for schedules (changes in RF PP 553, RF PP 554):

The procurement schedule must contain appendices containing justifications for each procurement item, including: justification for the NMCC concluded with a single supplier, determined in accordance with Article 22 of the Federal Law, indicating the quantities and units of measurement of goods and works included in the procurement item , services (if available).

This change entailed an increase in the amount of work for customers, especially since there are no exceptions for small purchases under points 4 and 5. Accordingly, when creating a schedule, the customer must generate a calculation of the NMCC for each item and attach it to the schedule.

The time frame for which procurement plans are formed is remained the same and constitute a period corresponding to the validity period of the law (decision) on the budget for the next financial year and planning period, that is, as a standard we are talking about three-year planning. The plan is prepared in advance.

Thus, the period for which it is necessary to formulate a procurement plan depends on how many years the budget has been adopted for, and, accordingly, on the level of the customer. For federal-level customers, the acts that determine the planning period are the law on the federal budget and the law on the budgets of state extra-budgetary funds of the Russian Federation. For customers at the subject level - the subject’s law on the budget, the subject’s law on territorial extra-budgetary funds. For customers at the municipal level - the municipal legal act on the budget.

Please note that the plan is formed for the period of the approved budget, regardless of the period and amount for which the limits of budget obligations were increased to the customer.

Terms of formation draft plans previously established procurements have been canceled and are now in line with regulations adopted at the regional level.

Deadlines for approval and placement of procurement plans

After approval of the budget and, accordingly, the completion of limits / approval of the plan (program) of financial and economic activities / customers are obliged to:

approve the procurement plan within 10 working days;
place it in the UIS within 3 working days.

Important! In accordance with Article 191 of the Civil Code of the Russian Federation, the course of a period determined by a period of time begins the next day after the calendar date or the occurrence of an event that determines its beginning. The day of PG placement is not included in the calculation of 10 calendar days (counting starts from the next day).

If the deadline in the law is specified in calendar days and the end of the period falls on a weekend, then it is postponed to the first working day after the end of the period. If working days are indicated, then, accordingly, only working days are counted.

Example: if the financial and economic activity plan was approved by the founder on December 29, 2017, then the procurement plan must be approved before January 22, 2018 and posted in the Unified Information System before January 25, 2018.

Separately, RF PP 73 establishes deadlines for approval of procurement plans for unitary and autonomous enterprises:

for state unitary enterprises and municipal unitary enterprises - 10 working days from the date of approval of the PFHD;
for autonomous institutions - 10 working days from the date of concluding agreements on the provision of subsidies for capital investments in capital construction projects of state (municipal) property or the acquisition of real estate objects in state (municipal) ownership.

Rationing

On January 1, 2016, provisions on rationing purchases came into force in accordance with Art. 19 of Law No. 44-FZ, and, therefore, procurement items in draft procurement plans must be included taking into account standard costs.

Justification for procurement

From January 1, 2016, customers must carry out justification for purchases when planning their purchases (RF PP dated 06/05/2015 No. 555). This applies to both the procurement plan and the schedule.

Algorithm for the formation and approval of the procurement plan for 2018 - 2020

Step one. Before forming a procurement plan, it is necessary to prepare its draft in the form established by Decree of the Government of the Russian Federation of November 21, 2013 No. 1043, which contains clear requirements for filling out the procurement plan form.

Step two. Send the draft procurement plan to the bodies exercising the functions and powers of the founders, the main managers of budget funds, within the time limit established by local regulations

Government customers must submit procurement plans to the main managers of budget funds, and budgetary institutions to the founders). This usually happens in the summer.

Step three. After sending projects to higher institutions, they are adjusted if necessary. After this, based on approved plans for financial and economic activities or limits on budgetary obligations within ten working days the procurement plan is approved.

State customers must approve procurement plans within 10 working days from the date of reaching the limits of budget obligations, and budgetary institutions and unitary enterprises - after approval of the FCD plan.

Step four. Approved plans are posted in the Unified Information System within three working days from the date of approval. The procurement plan must contain the distribution of the full volume of planned purchases for the entire planning period.

The procurement plan does not contain each specific purchase, but includes information in aggregated form - the amount of funding for specific purposes. Each specific purchase is deciphered in a schedule, which is drawn up on the basis of the procurement plan.

Features of filling out the procurement plan form

In order to form a plan, you must fill out the prescribed form.

Firstly, when drawing up a procurement plan, it is necessary to justify the procurement object and the compliance of this object with the purpose of the procurement and the established requirements for goods, works, and services.

When forming a schedule for the financial year, the NMCC, the method of determining the supplier and additional requirements for procurement participants (if any) are justified.

The procurement plan consists of fifteen columns:

Identification code.
Purchasing purposes.
Name of the procurement object.
Volumes of financial support.
Planned year of publication of the notice/contract.
Volume of financial support.
Timing (frequency) of planned purchases.
Information about the COU and 2-stage competitions (yes/no).
Information about mandatory public discussion of the procurement (yes/no).
Date, content and rationale for changes.

Purchase identification code (line 2)

Although the procurement identification code (PIC) is generated automatically by the system, you need to understand how it is generated and what goes into it.

Year of placement

1-2 categories

The last two digits of the year of publication of the notice of procurement, or the sending of an invitation, or the conclusion of a contract with a single supplier are indicated. Even if the purchase was for 2018, but the purchase notice was posted in 2017, then the number “17” should be entered, and this purchase will be included in the schedule of the previous year.

Customer code

3-22 digit

The customer identification code (ownership code + INN + KPP) is taken from the registration data in the personal account in the UIS.

Purchasing plan number

23-26 category

The procurement plan is drawn up for three years. Each year has its own numbering. The IKZ indicates the number of the purchase included in the procurement plan generated (approved) by the customer for the next financial year and planning period (values from 0001 to 9999 are assigned in in ascending order within a year, in which it is planned to place a notice of procurement, conclude a contract with the EP).

In ascending order within a year: 1,2,3. With the new year - new numbering.

Number according to plan

27-29 digits

The number of the purchase included in the procurement plan formed (approved) by the customer for the next financial year is indicated (values from 001 to 999 are assigned in ascending order within the corresponding serial number of the purchase in the procurement plan).

At the stage of drawing up a procurement plan, zeros are entered.

Catalog object code

30-33 digits

Information about the code of the procurement object according to the GWS catalog, generated on the basis of OKPD2, with detail down to the group of goods (works, services):

30-31 digits - class;

32nd category - subclass;

33rd category - group. With the exception of “larger purchases” *

“... in the case of purchasing several goods (works, services) as part of one lot, belonging to different groups according to the OKPD2 code, the customer, when forming the IKZ in 30 - 33 digits, indicates the value “0000.”

Letter from the Ministry of Economic Development of Russia dated April 24, 2017 N OG-D28-5071

Consumption code

34-36 digits

Code of the type of expenses according to the budget classification of the Russian Federation

* “Enlarged” information for each BCC code (Contracts within one clause have one IKZ)

Procurement information is indicated on one line in relation to each of the following procurement items:

medicines purchased in accordance with clause 7 of part 2 of article 83 of the Federal Law;
goods, work or services in an amount not exceeding 100 thousand rubles (if the customer concludes a contract in accordance with clause 4 of part 1 of Article 93 of the Federal Law);
goods, work or services in an amount not exceeding 400 thousand rubles (if the customer concludes a contract in accordance with clause 5 of part 1 of Article 93 of the Federal Law);
services related to sending an employee on a business trip (if the customer concludes a contract in accordance with clause 26 of part 1 of article 93 of the Federal Law);
teaching services provided by individuals;
guide services provided by individuals.
services for the maintenance and repair of non-residential premises transferred for free use or operational management to the customer, water, heat, gas and energy supply services, security services, household waste removal services if these services are provided to another person or persons using non-residential premises located in the building in which the premises are located, transferred to the customer for free use or operational management (clause 23 of part 1 of Article 93)
procurement of services from individuals for the purposes of Rosstat (clause 42 of part 1 of article 93)
services for granting the right to access information contained in documentary, documentographic, abstract, full-text foreign databases and specialized databases of international science citation indices (clause 44 of part 1 of article 93).

Documents containing an indication of IKZ

The documents in which the IKZ must be indicated are listed in Part 1 of Article 23 of Law No. 44-FZ. These include:

procurement plan
schedule
notice of procurement, invitation to participate in the selection of a supplier, carried out in a closed way
procurement documentation
contract (IKZ is indicated by the customer, including in contracts concluded in accordance with clauses 4, 5, 26 and 33 of part 1 of Article 93 of Law N 44-FZ. Moreover, in such IKZ in categories 30 - 33 the value 0 is indicated. Letter from the Ministry of Economic Development of Russia dated March 15, 2017 N D28i-1118)
other documents provided by law

This list is open.

In fact, the IKZ is also indicated in other documents: reports on the execution of the contract (IKZ is entered automatically), acceptance documents under the contract, external examination reports, contract registry entry (automatically), register of dishonest suppliers (FAS Russia), Register of bank guarantees (affixed by the bank) , agreements on joint (centralized) procurement, etc.

The IKZ is also indicated:

when holding joint tenders and auctions (subclause 1.1 of clause 1 of part 1 of article 25 of Law No. 44-FZ);
in the register of contracts concluded by customers (clause 12 of part 2 of article 103 of Law No. 44-FZ);
in the register of dishonest PPI (clause 5 of part 3 of article 104 of Law No. 44-FZ);
in supplier identification protocols.

Responsibility

Failure to indicate IKZ in the documents provided for by Law N 44-FZ may entail liability established by current legislation. According to Part 1.4 of Article 7.30 of the Code of Administrative Offenses of the Russian Federation, administrative liability is provided for the placement in the Unified Information System of documents that are subject to placement or direction, in violation of the requirements stipulated by law.

Note!

Make sure that the IPC is always indicated correctly. If the IPC is formed incorrectly, then it is impossible to change it without canceling the procurement procedure itself.

Purchasing goals (lines 3-4)

In the line “Purpose of the purchase” information about the purpose of the purchase is indicated. To do this, first fill in the “Target Type” field by selecting one of the values from the drop-down list:

achieving the goals of the state program (including the federal target program, departmental target program, other strategic and program-target planning document)
fulfillment of international obligations
performance of functions and powers of government bodies

The most often chosen value is “achieving the goals of the state program.” Then you need to select the program itself from the program directory (more than 700 positions), and enter the result yourself using the keyboard.

For example: Prevention of infectious diseases, including immunoprophylaxis. The result is a reduction in the incidence of infectious diseases.

Lines 5 - 12

5. The name is indicated arbitrarily and can be formed: stationery, office furniture, medicines, wired communication services, etc.

6.Year of publication of the notice: Indicate the year when it is planned post a notice or conclude a contract (if the notice is not generated).

7 - 11. Volume of financial support: this is not the NMCC, but the volume of financial support for each year, for example, for medicines.

12. Timing, frequency of procurement: The frequency of procurement and receipt of GWS is indicated (Daily, as necessary, monthly, once a year, etc.).

Lines 13-15

13. Additional information: Information about purchases that, due to technical or technological complexity, innovative, high-tech or specialized nature, can only be supplied by suppliers (contractors, performers) with the required level of qualifications, as well as scientific research, surveys, design work. Format: YES or NO.

14. Information about mandatory public discussion. Format: YES or NO.

Reasons for making changes to the procurement plan using the example of Resolution No. 552 for federal customers

Bringing plans into line due to changes:

procurement purposes,
requirements for purchased products (including maximum prices) and (or) standard costs for providing customer functions;
Changes to the law (decision) on the budget;
Implementation of laws (local regulations), decisions (instructions) of the President of the Russian Federation, the Government of the Russian Federation, supreme executive authorities in the constituent entities of the Russian Federation;
Changes in established limits;
As a result of mandatory public discussion;
Using savings;
Issuance of an order;
Changes in the timing and (or) frequency of acquisition of goods and materials;
The occurrence of circumstances that cannot be foreseen at the date of approval of the procurement plan.

Rollover purchases

There are often procurements for which contracts are concluded in one year and executed in the next (for example, food products, communication services, etc.). The question arises as to which year such purchases should be included in the procurement plan. Of course, they should be included in the 2017 procurement plan. But the amount is reflected in the 2018 payments (planned payments).

Form for justifying the purchase of goods, works and services to meet state and municipal needs when forming and approving a procurement plan

N p/p	IKZ	Name of the procurement object	Name of the target program	The name of the action of the state program, the functions of the state body, the management body of the state extra-budgetary fund, the municipal body and (or) the name of the international treaty of the Russian Federation	Justification of compliance of the object and (or) procurement objects with the measures of the state (municipal) program, functions, powers and (or) international treaty of the Russian Federation	Full name, date of adoption and number of regulatory legal (legal) acts approved in accordance with Article 19, establishing the determination of standard costs
1	2	3	4	5	6	7

The following data is entered into the justification form:

Column 2. Identification code.(The procedure for the formation of IKZ is established by Order of the Ministry of Economic Development No. 422 of June 29, 2015).

Column 3. Name of the procurement object. It practically corresponds to what is called in existing schedules “the name of the subject of the contract” - for example, Personal computer

Column 4. Name of the state program, program of a constituent entity of the Russian Federation, municipal program. Including a target or departmental target program, another document of strategic and program-target planning, if the purchase is planned within the framework of the specified program. At the moment, in accordance with budget legislation, which provides for the widest use of the program-target method of management and budgeting, the activities of state and municipal institutions, as a rule, are carried out within the framework of state and municipal programs. Within the framework of these programs, budget expenditures for the activities of institutions are also formed (Part 4 of Article 21, Article 179 of the Budget Code of the Russian Federation).

For example, in the Moscow region, the activities of regional state institutions of secondary vocational education are carried out within the framework of the regional State program of the Moscow region “Education of the Moscow Region” for 2014 - 2018 (subprogram “Vocational education”).

Column 5. Name of the event of the state program, program of the constituent entity of the Russian Federation, municipal program. Including a target or departmental target program, another document of strategic and program-target planning), the name of the function, the powers of the state body, the management body of the state extra-budgetary fund, the municipal body and (or) the name of the international treaty of the Russian Federation. As procurement goals, federal legislation provides not only for the implementation of state or municipal programs, but also for the fulfillment of international obligations of the Russian Federation, the functions and powers of state bodies of the Russian Federation, management bodies of state and territorial extra-budgetary funds of the Russian Federation, state bodies of constituent entities of the Russian Federation, municipal bodies, with the exception of those performed in within the framework of state and municipal programs.

Example of an event name

Improving the material and technical base of state vocational education institutions

(if the purchase was planned at the expense of budget funds transferred to the institution in the form of a subsidy for purposes not related to the implementation of government assignments)

“carrying out educational activities under contracts for the provision of paid educational services in educational institutions of vocational education”

(if the purchase is made at the expense of extra-budgetary funds of the institution, received by it for the provision of paid educational services).

If the purchase is carried out in accordance with Law No. 233-FZ, then justification is not required.

Column 6. Justification of compliance of the object and (or) procurement objects with the measures of the state (municipal) program, functions, powers and (or) international treaty of the Russian Federation. In this paragraph, it is necessary to indicate how the procurement corresponds to the above-mentioned measure of the state or municipal program.

Column 7. Full name, date of adoption and number of approved regulations establishing standardization requirements or an indication of the absence of such an act for the corresponding procurement object. For example, if you plan to purchase a car for the head or deputy head of a federal government body with personal assignment, then such a car can cost no more than 2.5 million rubles, if for the head (deputy head) of a structural unit of this body - no more than 1.5 million rub. If you plan to purchase industrial and technical materials for which such rationing will be established, you must indicate in the column the details of the relevant regulatory legal act or write that the act has not been approved.

Attention!

Please study before filling out the rationale. Regulatory regulations applicable in your region

An example of justification for SGOZ from the EP according to clauses 4.5 in accordance with the Rules for Justification of Procurement (Resolution of the Government of the Russian Federation dated June 5, 2015 No. 555)

Purchase identification code	Name of the object and (or) procurement objects	Name of the state program or program of a constituent entity of the Russian Federation, municipal program (including target program,	Name of the event of the state program or program of a constituent entity of the Russian Federation, municipal program (including target program, departmental target program, other strategic and	Justification of compliance of the object and (or) procurement objects with the measures of the state (municipal) program, functions, powers and (or) international treaty of the Russian Federation	Full name, date of adoption and number of regulations approved in accordance with Article 19 of the Law
2	3	4	5	6	7
	Purchases of goods, works, services in an amount not exceeding 100 (400) thousand rubles (in accordance with clause 4 (clause 5) part 1 of article 93 of the Federal Law)	Municipal program "Development of Education" for 2016-2020.	Expenses for ensuring the activities of municipal educational institutions “School and preschool meals”, “Ensuring the safety of educational institutions ... of the municipal district”, Subventions for providing students in elementary grades (1-4 inclusive) with free meals.	The purchase is carried out in order to implement the corresponding subprogramme activity	NLA not approved

How to correctly formulate a schedule for 2018, the timing of drawing up and adjusting the plan

When talking about the schedule, you should remember three postulates:

The schedule is the basis for procurement.
Purchases not provided for in the schedules cannot be carried out (Part 11, Article 21).
Formed by the customer in accordance with the procurement plan (Part 2, Article 21)

Timeframe for preparation of the schedule

	Government customers	Budget institutions	Unitary enterprises	Institutions AU and others (Part 4 and Part 6 Article 15)
Formation Draft schedule plan within the time limits established by:		Founder after the budget law was submitted to the State Duma for consideration	Founder after the budget law was submitted to the State Duma for consideration	after the budget law was submitted to the State Duma for consideration
Adjustment Draft plan	Clarification and updating of limits		Clarification and approval of the FCD plan	clarification and conclusion of an agreement / transfer of funds to the account
Approval period within 10 working days	From the date the limits are set	From the date of approval of the PFHD	From the date of approval of the PFHD	From the day the funds are transferred to the account or the agreement is concluded

Schedule structure:

SGOZ (for reference);
IKZ;
name and description of the procurement object, its characteristics (Article 33)
NMCC (thousand rubles)
Advance amount (%)
Payment stages (planned payment amounts) for the entire period
Unit of measurement and code according to OKEI (if it can be measured)
Quantity for the entire period
Frequency (daily, once a month, etc./number of execution stages (month, year)
Amount of bid and contract security
Planned period for posting the notice/concluding the contract (month, year)
Completion date of the contract (month, year)
Purchasing method
Advantages of Article 28 and Article 29
SMP and SONKO
Prohibitions, restrictions, conditions of admission Art. 14
Add. requirements and their justification
Mandatory public comment
Information about banking support of the contract/treasury support of the contract*
Information about the authorized body/institution
Information about the organizer of the joint competition/auction
Date, content and rationale for changes

Features of drawing up a schedule

The rules for describing the procurement object are set out in Article 33 of Law No. 44-FZ. When describing the procurement object in the procurement documentation, the customer must be guided by the following rules:

The description of the procurement object shall indicate the functional, technical and quality characteristics, operational characteristics of the procurement object (if necessary).
The description of the procurement object may include specifications, plans, drawings, sketches, photographs, results of work, testing, requirements.

Catalog of goods, works and services

Please note that on January 1, 2018, paragraph. d clause 10 pp. b clause 1 3 of the RF PP dated 02/08/2017 N 145 “On approval of the Rules for the formation and maintenance of the GWS catalog in the UIS.” The description of GWS, in accordance with the requirements of Article 33 of the law, includes the following information:

a) consumer properties and other characteristics of GWS, including functional, technical, quality characteristics, operational characteristics (if necessary).

The following information will appear in the catalogue:

codes corresponding to TRU, according to Russian and international classification and cataloging systems;
information on standard contracts to be applied.

The following obligation also arises: in the schedule, the name and description of the procurement object must correspond to the positions of the GWS catalog if this object is present in the directory.

If there are no corresponding items in the catalog, the customer provides a description of the product, work, or service in accordance with the requirements of Article 33 of Federal Law No. 44-FZ. The catalog code for GWS for which there is no corresponding item in the catalog is indicated by the code of such GWS in accordance with OKPD2.

If there is an item in the GWS catalogue, and the customer wishes to indicate additional information on the item, additional consumer properties, including functional characteristics, then he is obliged to include in the description of the GWS a justification for the need to use such information.

It must be remembered that the procurement plan and schedule are two interrelated documents. There may be one position in the procurement plan, and several in the schedule, but the opposite cannot be the case: it is technically impossible to combine purchases from the procurement plan in the schedule.

Changing the schedule

Reasons for changing the schedule:

adjusting the schedule;
change in volume and (or) cost, NMCC;
change in the start date of procurement, timing and (or) frequency of acquisition of goods, performance of work, provision of services, method of determining the supplier (contractor, performer), payment stages and (or) amount of advance payment and contract execution period;
cancellation by the customer of the purchase;
use of savings;
issuance of orders by control authorities;
results of mandatory public discussion;
the occurrence of other circumstances that were impossible to foresee at the date of approval of the procurement schedule.

It is important to remember that changes to the procurement object must be made no later than 10 days before the day the procurement notice is posted in the Unified Information System. After making changes.

Termination, change of contract and schedule

The customer’s obligation to make changes to the procurement plan and schedule when changing or terminating the contract is not regulated by law. However, if the contract price decreases, the “payment planning” column must be adjusted to free up funds. If the limits have been revoked, the contract must be terminated.

Features of filling out the purchase justification form

On January 1, 2018, an innovation came into force (RF PP dated January 25, 2017 No. 73), according to which the justification for the NMCC must be attached, including those concluded with a single supplier, which indicates the object of purchase, quantity and units of measurement of goods, works and services .

The question arises: How to place in the Unified Information System the justification for the NMCC in the schedule, taking into account the new rules, if there are restrictions on the number of characters, and there are several positions in the specification and for each you need to indicate the unit of measurement and quantity?

Example of filling out justification

Name of the procurement object	Initial (maximum) contract price, contract price concluded with a single supplier (contractor, performer)	Name of the method for determining and justifying the initial (maximum) contract price, the price of a contract concluded with a single supplier (contractor, performer)	Justification for the impossibility of using the methods specified in Part 1 of Article 22 of the Federal Law “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs” (hereinafter referred to as the Federal Law) to determine and justify the NMCC, CKEP, as well as the justification of the method definitions and justification of NMTsK, TsKEP, not provided for in Part 1 of Article 22 of the Federal Law	Justification of the initial (maximum) price of the contract, the price of the contract concluded with a single supplier (contractor, performer) in the manner established by Article 22 of the Federal Law	Method for determining the supplier (contractor, performer)	Justification of the chosen method of determining the supplier (contractor, performer)
3	4	5	6	7	8	9
Grocery	RUB 110,000.00	method of comparable market prices (market analysis). The method of comparable market prices (market analysis) is a priority for determining and justifying the initial (maximum) contract price for identical goods, in accordance with Part 2 of Article 22 of Law No. 44-FZ.	-	The initial (maximum) contract price is determined in accordance with the requirements of Article 22 of Law No. 44-FZ dated and taking into account the Methodological recommendations for the application of methods for determining the initial (maximum) contract price, approved by Order of the Ministry of Economic Development of Russia dated October 2, 2013 No. 567. The calculation is made in the appendix No. 1	Request for quotations (Part 2 of Article 72 of Law No. 44-FZ)	NMCC does not exceed the established limit of 500 thousand rubles. and the customer has a limit (no more than 10% of the SGOZ) on requesting quotes.

An example of a calculation indicating for each specification item (Rationale for calculating the initial (maximum) price of a contract for the supply of food products)

	Name of product (works, services)			price for 1 unit rub. Price monitoring			Average unit price, rub	Contract price, rub., *NMCK = Vts**	The coefficient of variation, %
				Commercial offer Organization 1	Commercial offer	Commercial offer i=3
1	Buckwheat	kg	70	15,6	17,2	18	15,93	318,6	7,7
2	Semolina	kg	15	21,50	25,00	27,00	19,50	292,5	14,3
3	Peas	kg	10	15,00	20,00	22,00	19,00	190,6	18,1
4	Hercules	kg	15	15,6	17,2	18	15,93	318,6	7,7
5	Lentils	kg	10	15,00	20,00	22,00	19,00	190,6	18,1
6	ETC.

Features of procurement justification

In relation to purchases carried out in accordance with clause 7 of part 2 of Article 83, the justification for purchases is carried out in accordance with the decision of the medical commission.

In relation to purchases carried out in accordance with paragraphs 4, 5, 26 and 33 of part 1 of Article 93, the annual volume of these purchases is subject to justification.

The justification form for the formation and approval of the schedule plan is attached to the procurement schedule plan.

If changes are made to the procurement plan (schedule), changes are made to the relevant procurement justification forms

Administrative responsibility

The Code of Administrative Offenses provides for 36 grounds for bringing to administrative liability, the amount of which, for a number of reasons, depends on the size of the NMCC.

Answers on questions

Is it possible to enter a position in the PP for several OKPDs (for example, medicines), and in the PG to divide this position into separate purchases with different OKPD2? Yes. You made a mistake with the OKPD2 code, can you change the purchase code in an already placed procurement plan item without canceling the purchase? Since this field is tied to the IKZ, it is not corrected. In this case, you need to cancel this position and re-enter it indicating the correct OKPD2 code. Are we obliged to comply with any deadlines for updating the procurement plan if changes are made to the PPCD? The deadline for making changes to the PP if there is a need to adjust it is not established by law. The main thing is to adjust the plan before making changes to the schedule and posting notices (concluding contracts). There is no regulated period between making changes to the institution’s performance indicators and the procurement plan. There is also no direct administrative punishment for failure to make changes to the procurement plan or violation of the deadline for making such changes after a change in the institution’s performance indicators. The first version of the PG may not contain all planned purchases? Is it possible to indicate in the first edition of the PG not all funds provided for in the estimate (PFHD) (only for individual items)? Formally, there is no prohibition, but based on the principles of the formation of planning documents, the first edition should contain all purchases as much as possible (all funds should be “distributed”). Also, the grounds for making changes to the procurement plan include only those that allow changes to already placed purchases.

To add a new item to the Procurement Plan, click the button "Add position" on the form for viewing the Procurement Plan (Fig. 13.141).

Rice. 13.141

The form for creating a new purchase will open. "New position of the procurement plan." The form consists of the tabs “General information”, “Purpose and justification of the purchase”, buttons “Back”, “Save” and “Include in the procurement plan” (Fig. 13.142).

Rice. 13.142

"Procurement identification code" is generated on the side of the AIS Civil Protection for the possibility of preview; the IKZ is assigned to the EIS after publication of the document.

In accordance with clause 5.1 of Order of the Ministry of Economic Development No. 422 dated June 29, 2015, in the case of procurement of goods, works, services by budgetary, autonomous institutions and state, municipal unitary enterprises, the value 0 is indicated in 34 - 36 digits of the procurement identification code (PIC).

Tab "General Information"

Block Purchase information:

Registration number of the position in the procurement plan - filled in automatically after publication;
The purchase number included in the procurement plan is filled in automatically;
The planned year of posting a notice, sending an invitation, concluding a contract with a single supplier (contractor, performer) - filled in manually by selecting from the list;
Name of the object and (or) procurement objects - filled in manually;

In the case of planning a purchase for joint bidding, the name of the procurement object in the position of the Procurement Plan must be the same for all bidders.
List of KTR/OKPD2 – tabular form for adding codes of the corresponding directories.

To add positions to the liver, you must save the previously entered values. When adding several items to the list in categories 30-33 IKZ, the value 0000 will be entered in accordance with clause 5.1 of Order No. 422 dated June 29, 2015.

To fill in the codes in the KTR/OKPD2 list, press the button
In the window that opens, select the directory whose code you will fill in (Fig. 13.143).

Rice. 13.143

In the input field, indicate the first three characters of the code or name of the code of the corresponding directory. You will be offered a list of entries from the directory that contain a combination of the values you entered (Fig. 13.144).

Rice. 13.144

Select the required value by clicking on it with the mouse button. Then click the button "Save" at the bottom of the form.

If you select to use the KKN directory, you will see the sign “Indicate the KTR code.” This attribute is temporarily not used; it was added due to the need for further development and use of KTU.

Subblock Timing (frequency) of planned purchases:

The start date for the supply of goods, performance of work, provision of services - filled in using the Calendar tool in the format DD.MM.YYYY;
The end date for the delivery of goods, performance of work, provision of services – is filled in using the Calendar tool in the format DD.MM.YYYY;
Frequency of procurement – filled in from the list. If you select the option "Other" fill in the additional field “Specify frequency”;
Procurements that, due to technical and (or) technological complexity, innovative, high-tech or specialized nature, can only be supplied, performed, provided by suppliers (contractors, performers) with the required level of qualifications, and also that are intended for scientific research, experiments, surveys , design work (including architectural and construction design) – check box. When setting a sign, fill in the field "Additional Information";
Mandatory public discussion is required in accordance with Article 20 of Federal Law No. 44-FZ - check box must be entered manually if the purchase is subject to mandatory public discussion;
It is planned to conclude an energy service contract - a checkbox to be entered manually in case of concluding an energy service contract.
Additional information about the position of the procurement plan, established by the subject or municipal entity of the Russian Federation: – the code and name of the position of the KKN directory are automatically filled in if it is used when adding the position to the table “List of KKRU/OKPD2”.

Block Volume of financial support

To add information about the financial support of the purchase, click the button “Add KVR.” In the table that opens "Planned payments" fill in the columns:

KVR – filled in from the list;
Total – filled in automatically;
Amount for 2018 - filled in manually;
Amount for 2019 - filled in manually;
Amount for 2020 - filled in manually;
The amount for subsequent years is filled in manually.

To add the next line, click the button “Add KVR.” If several CVRs are filled out for one position, the value 000 will be included in the ICR (in accordance with clause 5.1 of Order of the Ministry of Economic Development No. 422 of June 29, 2015). To delete an unnecessary entry, click the button “Delete KVR.”

Tab “Purpose and rationale for procurement”(Fig. 13.145).

Rice. 13.145

Tab “Purpose and rationale for procurement” contains the following blocks and fields:

Block Purchasing purposes:

The name of the state program or program of a constituent entity of the Russian Federation, municipal program (including target program, departmental target program, other strategic and program-target planning document) if the purchase is planned within the framework of the specified program - is filled in manually by selecting from the list;
There is no state program - check box must be filled in manually. If indicated, fill in the additional required field.
The name of the event of the state program of a constituent entity of the Russian Federation (including a regional target program, another document of strategic and program-target planning of a constituent entity of the Russian Federation), a municipal program or the name of the function (power) of a state body of a constituent entity of the Russian Federation, a management body of a territorial state extra-budgetary fund, a municipal body , or the name of the international treaty of the Russian Federation - filled in manually;
The expected result of the implementation of the event is filled in manually.

Block Information about the rationale for the purchase:

Justification for object compliance - filled in manually. This field indicates the rationale for the compliance of the object and (or) procurement objects with the state (municipal) program, functions, powers and (or) international treaty of the Russian Federation in accordance with Decree of the Government of the Russian Federation dated 06/05/2015 N 555;
There are no regulatory legal acts - check box. Established if there are no regulatory legal (legal) acts establishing requirements for certain types of goods, works and services (including maximum prices for goods, works and services) and (or) for determining standard costs in the field of procurement regulation.

To add information about regulations, click the button "Add legal entity", fill in the fields:

Full name of the normative legal (legal) act - filled in manually;
Acceptance date – filled in manually using the Calendar tool in the format DD.MM.YYYY;
Number – filled in manually;
Items of legal acts – filled in manually.

To save purchasing information, click the button "Save". To add a purchase to the Procurement Plan, sent for approval to GRBS and for placement in the Unified Information System, click the button “Include in the procurement plan.”

When you include an item in the Procurement Plan, you may see the following warning “Selected OKPD2 item<код позиции>refers to the product part “Stationery and office supplies”, you must indicate the code according to the KKN directory. Continue including the position in the Procurement Plan?” To return to editing the list of positions, click the “Cancel” button; to include the position in the Procurement Plan, click the “OK” button.

After the position is saved, it becomes available for viewing. The view form displays the values filled in by the user. To view the purchase on the Procurement Plan form, find the desired position and click in the column "Operations"(Fig. 13.146).

Rice. 13.146

The form that opens consists of two tabs (“General information” and “Purpose and rationale for the purchase”) and the “History of changes” and “Back” buttons (Fig. 13.147).

Rice. 13.147

To open the change history, click the button at the bottom of the form. In the window that opens, user actions with this purchase will be recorded in chronological order (Fig. 13.148).

Rice. 13.148

Click "Update" to update History, click "Back", to return to viewing the purchase, click "Exit" to return to the Procurement Plan.

All government orders under 44-FZ are carried out with budget money. To control the effectiveness of expenses, customers are required to justify their necessity. Let's look at examples of what a justification for the compliance of a procurement object is in 2019, what to write in it and how to draw it up.

Normative base

According to Art. 18 of Law 44-FZ, the procedure and form of justification are established by the government. Interested parties can find the relevant regulations and forms in the resolution of the executive body dated 06/05/2015 N 555.

The law requires that the order be justified twice - when drawing up the plan and when approving the schedule. Since the object of purchase is, according to Federal Law 44, any goods, works and services purchased to meet municipal, regional or state needs, it is necessary to “confirm” the compliance of each purchase. If the plan and schedule changes, corresponding changes are made to the reports with justifications.

For violation of these rules, a fine is provided for the customer's officials in the amount of 10,000 rubles, in accordance with Part 2 Art. 7.29.3 Code of Administrative Offenses of the Russian Federation. In addition, regulatory authorities may recognize the contract as unreasonable and refuse to conclude it.

Procurement rationale

When the plan is approved, the following form is attached to it:

In such a table, the customer fills out all the columns in order, indicating:

identification code and the item of purchase itself;
the name of the state or municipal program and the specific activity from it, for the implementation of which it is necessary to conclude a contract;
compliance of the procurement with the purposes listed in Art. 13 of Law 44-FZ;
references to regulatory documents establishing special requirements for purchased goods, works or services, or an indication of their absence.

The customer is not required to provide a complete description of the procurement object under Federal Law 44. An example is a plan posted in the EIS, in which the Children's Preschool Kindergarten of the combined type "Lada" from the Moscow region explains the need to purchase household goods.

The “General Item Information” section contains information about the purchase identification code and product name.

The “Purpose and Justification” section indicates why the kindergarten administration purchases household goods.

If this information is translated into tabular form in a form approved by the government, the following will result:

You can formulate the compliance of the order with the goals in free form. If there is an obvious connection between the product and the buyer, for example, a kindergarten orders furniture for preschoolers, then it is enough to indicate in column 6 of the report that the contract is necessary for the kindergarten to exercise its authority to care for children. When there is no such direct connection, for example, a kindergarten is going to purchase the services of a car mechanic, in the appropriate column it is necessary to explain in writing why such services are needed. For example, you can write that the services of a car mechanic are needed to repair buses used to transport children.

Explanations in the schedule

When approving the schedule, you will need to fill out another form. It is also approved by government decree No. 555 and looks like this:

It has 10 columns, the first three of which are filled out in the same way as the previous form. In addition, the customer must indicate:

the initial price of the contract and its justification;
method of determining and justifying the price;
the method of identifying the supplier and the reasons for this;
grounds for putting forward additional requirements for participants.

As an example, consider one of the positions in the schedule of a metropolitan school that intends to purchase building materials.

If all the information from the UIS is translated into tabular form, the customer’s report will look like this:

If justification of the initial price using one of the established methods takes up a lot of space, and there are many positions in the schedule, officials suggest describing the calculations in appendices, and in column 3 providing only links to them.

In addition, if the customer enters into contracts with a single supplier in accordance with clauses 4, 5, 26, 33, part 1 of Art. 93 44-FZ, he is also obliged to justify the annual volume of such purchases, as well as indicate the existing restrictions on it.

Should the FBU, when filling out a procurement plan in accordance with Government Decree No. 555 of 06/05/2015, indicate regulatory legal acts in column 7 of the procurement plan justification form, establishing requirements for certain types of goods, works and services, etc., in accordance with Article 19 Federal Law No. 44?

Answer

Oksana Balandina, chief editor of the State Order System

From July 1, 2018 to January 1, 2019, customers have a transition period - they are allowed to carry out both electronic and paper procedures. Starting from 2019, tenders, auctions, quotations and requests for proposals on paper will be prohibited, with eight exceptions.
Read what kind of purchases to carry out on the ETP, how to choose a site and obtain an electronic signature, what are the rules for concluding contracts during the transition period and after.

State bodies, management bodies of state extra-budgetary funds, municipal bodies, on the basis of the rationing rules established in accordance with Part 4 of this article, approve the requirements for those purchased by them, their territorial bodies (divisions) and state institutions subordinate to these bodies, budgetary institutions and state, municipal unitary enterprises for certain types of goods, works, services (including maximum prices for goods, works, services) and (or) regulatory costs for ensuring the functions of these bodies and government institutions subordinate to them (Part 5 of Article 19 of Law No. 44-FZ) .

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Column 7 of the procurement plan justification form indicates the acts adopted on the basis of Part 5 of Art. 19 of Law No. 44-FZ, or an indication of the absence of such an act for the relevant object and (or) the relevant procurement objects.

How customers can apply procurement rules

In 2016, customers must not only plan purchases, but also standardize and justify them. Higher authorities (the Government of the Russian Federation, the highest executive bodies of a constituent entity of the Russian Federation, local administrations) establish general rationing rules, and lower ones (the main managers of budget funds) clarify them in their rules and communicate them to institutions. To take into account standardization when forming a procurement plan and schedule, contract managers and contract service employees must be guided by two GRBS acts - a departmental list and standard costs for performing functions. These documents make it clear what products the customer has the right to purchase, in what quantities and at what prices.

What is a departmental list and how to use it

In the departmental list, federal government agencies specify how many goods, works, and services customers have the right to purchase, consumer properties and characteristics of procurement objects. The list also sets maximum prices for products. Agencies must adhere to the departmental checklist when planning and justifying procurement. The rule applies to all customers under Law No. 44-FZ, without exception.

Attention: if the customer purchases goods, work or services from the departmental list, the NMCC should not exceed the maximum price.

This is stated in paragraph 14 of the General Rules, approved by Decree of the Government of the Russian Federation of September 2, 2015 No. 926.

Example: On the use of the departmental list

The university plans to purchase mobile phones and their maintenance services.

To calculate and justify the price, the customer used the order of the Russian Ministry of Education and Science dated December 28, 2015 No. 1528. In the document, the ministry established maximum prices for mobile phones and the annual cost of service. Thus, a telephone for an executive should not cost more than 10,000 rubles, and annual maintenance of the device should not cost more than 48,000 rubles. For a specialist, the maximum cost of a phone is 5,000 rubles, annual service is 9,600 rubles.

When describing the procurement object, also take into account departmental regulations.

Example: About the description of the procurement object

The Academy plans to purchase steel-framed chairs with wooden seats covered in fabric.

To describe the procurement object, the academy used the appendix to the order of the Russian Ministry of Education and Science dated December 28, 2015 No. 1528. In it, the ministry provided for the characteristics and maximum allowable price of such chairs. The customer described the chairs as follows: “Chair: frame material – metal, facing material – fabric, price – no more than 9,000 rubles.”

Situation: the customer calculated the NMCC. It turned out to be higher than the maximum price, which was approved by a higher authority in the departmental list. Is it legal to purchase goods at a maximum price?

Yes, you can purchase goods at the price from the list. Reduce the NMCC, which was obtained by market analysis, to the maximum. Justify the reduction by reference to the departmental list of the founder.

The unit price of the product that the customer plans to purchase should not exceed the maximum price from the departmental list. This is stated in paragraph 14 of the General Rules, approved by Decree of the Government of the Russian Federation of September 2, 2015 No. 926.

What are standard costs for performing functions and how to apply them

Standard costs for providing functions allow customers to calculate in what quantities to purchase specific goods, works, services, for example, office equipment, communications, furniture. Such limits are established only for state and municipal bodies, bodies managing extra-budgetary funds, and government institutions. The listed customers are required to limit purchase volumes.

Standard costs are calculated both using formulas and without them. Price and quantity standards are used in the calculation. Procurement costs, which the customer has calculated on the basis of standard costs, should not exceed the limits of budgetary obligations.

The procedure in which customers calculate standard costs is established by federal government agencies. For this purpose an order is issued. The standards are approved by an authorized official of the government body.

Example: About the application of standard costs

The government agency plans to purchase desks for specialists in 2017.

The institution has 200 specialists on staff and 185 desks on its balance sheet. The institution plans to write off 10 tables next year. To calculate how many tables to purchase, the customer used the act of the federal government agency.

According to the act, each specialist is assigned one table. Limit price – 8000 rub. The need for tables for specialists (Q) is determined by the formula:

Q = V – C + S, where:

V – the number of desktops required for specialists;

C – balance of tables for specialists at the beginning of the year following the reporting year;

S – the number of tables that the customer will write off in the year following the reporting year.

Thus, in 2017 the customer has the right to purchase 25 tables (200 – 185 + 10). Moreover, the total cost of the purchase should not exceed 200,000 rubles. (25 pieces × 8000 rub.).

Situation: a budgetary institution of a subject operates only in accordance with Law No. 44-FZ. What rationing rules to apply

For a budgetary institution, the founders establish only requirements for goods, works, services, and maximum prices. Such customers do not apply standard costs for providing functions.

Situation: what to do if the founder has not issued rules on rationing for a budgetary institution

Normative costs for providing functions for budgetary institutions are not issued. If the founder has not approved the requirements for goods, works, services, conduct procurement according to the rules that were applied before Article 19 of Law No. 44-FZ came into force.

Situation: government agencies must establish two documents: both requirements and regulatory costs

Yes, government agencies approve requirements for goods, works, services, maximum prices, and standard costs for providing functions. The exception is budgetary institutions. For them, only requirements are approved.

Situation: should budgetary and government institutions approve standard costs, mandatory and departmental lists

No, they shouldn't. Documents on standardization for budgetary and municipal institutions are approved by the founding municipal body (Part 5, Article 19 of Law No. 44-FZ).

see also

How to approve regulatory costs for the federal, regional and municipal levels
How can a federal government agency create a departmental list?