Purchasing agent qualification requirements. Job Description for Supply Agent

"Name of the organization"

organizations"

Job description
Purchasing agent

Job title:Supply agent

Subdivision:..........................................................................................

1. General purpose of the position:

Receives inventory items (raw materials, materials, equipment, components, inventory, office supplies, etc.) according to contracts, orders and other documents.

2. General provisions:

Subordination:

· Purchasing agent is directly subordinate................................................... .......

· Purchasing agent follows instructions................................................... ........
(the instructions of these employees are followed only if they do not contradict the instructions of the immediate supervisor).

Substitution:

· Purchasing agent replaces................................................... ....................................

· Replaces the supply agent................................................... ........................................

Hiring and dismissal:

A supply agent is appointed and dismissed by order of the director of the enterprise (in agreement with the head of the department).

3. Qualification requirements:

Must know:

· Where:..

5. Interaction:

Internal communications
(to achieve common goals and effectively perform duties, the Supply Agent cooperates with other employees of the unit or other departments and exchanges the following information (content, form, timing)):

· Receive information (what: from whom:) ...............................
....................................................................................................

· Transfer information (what: to whom:) ....................................
....................................................................................................

External communications

(to fulfill its duties, the Supply Agent exchanges information with other organizations):

· Receive information (what: from whom:) ..................................
.....................................................................................................

· Pass on information (what: to whom:) ....................................
......................................................................................................

6. Rights

· The supply agent has the right to give instructions and tasks to his subordinate employees and services on a range of issues included in his functional responsibilities.


· The supply agent has the right to control the implementation of production tasks, the timely execution of individual orders by the services and divisions subordinate to him.

· The supply agent has the right to request and receive the necessary materials and documents related to the issues of his activities and the activities of the services and divisions subordinate to him.

· The supply agent has the right to interact with other enterprises, organizations and institutions on production and other issues included in his functional responsibilities.

· The supply agent has the right to get acquainted with draft decisions of the enterprise management concerning the activities of the Division.

· The supply agent has the right to submit for consideration to the manager proposals for improving work related to the responsibilities provided for in this Job Description.

· The supply agent has the right to submit for consideration by the manager proposals on the appointment, transfer and dismissal of employees of a subordinate unit, proposals on rewarding distinguished employees, and imposing penalties on violators of production and labor discipline.

· The supply agent has the right to report to the manager about all identified violations and shortcomings in connection with the work performed.

· The supply agent has the right to communicate with representatives of the press, transmit official information to other organizations as an employee of the enterprise:

· only with the permission of the immediate supervisor;

· within the scope of the functions performed by the position;

· on all issues related to your field of activity at the enterprise.

7. Responsibility

· The supply agent is responsible for improper performance or failure to fulfill his job duties provided for in this job description - within the limits determined by the labor legislation of the Russian Federation.

· The purchasing agent is responsible for violating the rules and regulations governing the activities of the enterprise.

· When transferring to another job or being released from a position, the Supply Agent is responsible for the proper and timely delivery of cases to the person taking up the current position, and in the absence of one, to the person replacing him or directly to his supervisor.

· The supply agent is responsible for offenses committed in the course of its activities, within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.

· The supply agent is responsible for causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.

· The purchasing agent is responsible for compliance with applicable instructions, orders and regulations regarding the preservation of trade secrets and confidential information.

· The supply agent is responsible for compliance with internal regulations, safety and fire safety rules.

8. Evaluation indicators
(the immediate supervisor evaluates work based on the following indicators):

· Measurable indicators:................................................... ................

· Functional indicators:................................................... ..........
..........................................................................................................

9. Advanced training program
(regular training is required to successfully perform the duties of your position):

· on what topics:........................................................ ...................................
..........................................................................................................

· how often............................................... ...........................................
..........................................................................................................

10. Prospects for career growth:
.....................................................................................................................
(for an employee successfully working in this position):

This job description has been developed in accordance with
......................................................................................................................

Head of structural
divisions:

00.00.00
(signature) (surname, initials)

I APPROVED

(name of enterprise, organization, institution)

(head of an enterprise, organization, institution)

JOB DESCRIPTION

00.00.0000

№ 00

(signature)

(FULL NAME.)

Structural subdivision:

Logistics department

Job title:

Supply agent

00.00.0000

  1. General provisions

This job description defines the functional duties, rights and responsibilities of a supply agent.

The purchasing agent belongs to the category of technical performers.

A supply agent is appointed and dismissed in accordance with the procedure established by current labor legislation by order of the director of the enterprise upon the recommendation of the head of the MTS department.

Relationships by position:

1.4.1

Direct subordination

Head of MTS department

1.4.2.

Additional Subordination

commercial director, director of the enterprise

1.4.3

Gives orders

1.4.4

The employee is replaced

Person appointed in accordance with the established procedure

1.4.5

The employee replaces
  1. Purchasing Agent Qualifications:

education

secondary vocational education (complete general education)*

experience

no work experience requirements

*(work experience in the specialty for at least 1 year.)

knowledge

Regulatory legal acts, regulations, instructions, other guidance materials and documents relating to the use of material resources.

Basics of organizing logistics and loading and unloading operations.

Rules and procedures for receiving and sending cargo, ordering containers and vehicles, processing documents for received and sent cargo.

Nomenclature and consumption standards for raw materials, materials and other inventory items, conditions for their storage and transportation.

Basics of labor organization.

Fundamentals of labor legislation.

Internal labor regulations.

Labor protection rules and regulations.

skills

work in specialty

Additional requirements
  1. Documents regulating the activities of a supply agent

3.1 External documents:

Legislative and regulatory acts relating to the work performed.

3.2 Internal documents:

Charter of the enterprise, Orders and instructions of the director of the enterprise (head of the MTS department); Regulations on the MTS department, Job description of the supply agent, Internal labor regulations.

  1. Responsibilities of a Purchasing Agent

Supply agent:

4.1. Receives inventory items (raw materials, materials, equipment, components, inventory, office supplies, etc.) according to contracts, orders and other documents.

4.2. Prepares documentation for received and dispatched cargo, orders containers, other containers, as well as vehicles for their delivery.

4.3. Makes unscheduled purchases of materials.

4.4. Sends inventory items to the enterprise or accompanies cargo along the route, ensures safety and facilitates their timely delivery.

4.5. Checks the condition of the cargo, takes measures to replace material assets if external defects are detected.

4.6. Determines the mode of transportation of perishable and dangerous goods, monitors the compliance of the containers with the goods being transported, the placement of goods during transportation, and monitors compliance with safety requirements during loading and unloading operations.

4.7. Takes measures to improve the efficiency of use of material resources by reducing the costs associated with their acquisition,

  1. Purchasing agent rights

The supply agent has the right:

5.1. Get acquainted with draft decisions of the enterprise management concerning its activities.

5.2. Request personally or on behalf of the immediate supervisor from heads of departments of the enterprise and specialists information and documents necessary to perform his job duties.

5.3. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management.

5.4. Within your competence, inform your immediate supervisor about all shortcomings identified in the course of your activities and make proposals for their elimination.

5.5. Demand that the management of the enterprise provide assistance in the performance of its official duties and rights.

  1. Purchasing Agent Responsibilities

The purchasing agent is responsible for:

6.1. For improper performance or failure to fulfill one’s official duties as provided for in this job description - within the limits determined by the current labor legislation of Ukraine.

6.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.

6.3. For causing material damage - within the limits determined by the current labor and civil legislation of Ukraine.

  1. Working conditions for a supply agent

7.1. The working hours of the supply agent are determined in accordance with the internal labor regulations established at the enterprise.

7.2. Due to production needs, the supply agent may be sent on business trips (including local ones).

  1. Terms of payment

The terms of remuneration for the supply agent are determined in accordance with the Regulations on Paymentpersonnel labor.

9 Final provisions

This Job Description is drawn up in two copies,one of which is kept by the Company, the other by the employee.

Tasks, Responsibilities, Rights and Responsibilities can be clarified in accordance with the changeStructures, Tasks and Functions of a structural unit and workplace.

Changes and additions to this Job Description are made by order of the General Director of the enterprise.

Head of structural unit

(signature)

(last name, initials)
AGREED:

Head of the legal department

(signature)

(last name, initials)

00.00.0000

I have read the instructions:

(signature)

(last name, initials)

00.00.00

I approve
________________________
___________________________________ (Last name, initials)
(name of company, ________________________
enterprises, etc., him (director or other
organizational legal form) official,
authorized
approve official
instructions)

» » ____________ 20__

Job description
supply agent
______________________________________________
(name of organization, enterprise, etc.)

» » ____________ 20__ N__________

This job description was developed and approved by
based on an employment contract with __________________________________________
(name of the position of the person for whom
______________________________________________________________ and in accordance with
this job description has been compiled)
provisions of the Labor Code of the Russian Federation and other regulatory
acts regulating labor relations in the Russian Federation.

I. General provisions

1.1. The supply agent belongs to the category of technical
performers.
A purchasing agent is hired and fired
by order upon submission of _________________________
(chief or deputy)
1.2. A person who has
secondary (complete) general education and special training in
established program without presenting requirements for work experience.
1.3. The purchasing agent reports
(head of department
________________________________________________________________________.
logistics, deputy head of department
logistics, other official)
1.4. During the absence of the supply agent (vacation, illness, etc.)
his duties are performed by someone appointed in the prescribed manner
a deputy who acquires the corresponding rights and bears full responsibility
responsibility for the proper execution of the duties assigned to him
responsibilities.
1.5. In his activities, the supply agent is guided by:
— regulatory materials on the work performed;
— methodological materials on relevant issues;
— the charter of the enterprise;
— labor regulations;
- orders and instructions of the director of the enterprise, his
deputies, as well as the immediate supervisor;
- this job description.
1.6. The purchasing agent must know:
— normative legal acts, regulations, instructions, others
guidance materials and documents on the use of material
resources;
— main issues of organizing logistics support
and loading and unloading operations;
— rules and procedures for receiving and sending cargo, ordering containers and
vehicles, paperwork for received and sent
cargo;
- nomenclature and consumption rates of raw materials, materials and other
inventory items, conditions of their storage and transportation;
— basics of labor organization;
— basic issues of labor legislation;
— internal labor regulations;
— rules and regulations of labor protection.

II. Functions

The purchasing agent has the following functions:
2.1. Purchase and receipt of inventory items.
2.2. Sending inventory items to the company,
escorting cargo along the route.
2.3. Monitoring compliance with safety requirements during
carrying out loading and unloading operations.
2.4. Preparation of documentation for received and dispatched goods.

III. Job responsibilities

To perform the functions assigned to him, a supply agent
must:
3.1. Receive according to contracts, orders and other documents
inventory assets (raw materials, materials, equipment,
components, equipment, office supplies, etc.).
3.2. Prepare documentation for received and dispatched cargo,
order containers, other packaging, as well as vehicles for their
delivery.
3.3. Make unscheduled purchases of materials in cases
necessary.
3.4. Send inventory items to the company
or accompany cargo along the route, ensuring their safety and
promoting on-time delivery.
3.5. Check the condition of the cargo, take measures for replacement
material assets in case of detection of external defects.
3.6. Determine the mode of transportation of perishable and dangerous goods,
monitor the compliance of the container with the transported goods, the placement of goods when
transportation, monitor compliance with technical requirements
safety during loading and unloading operations.
3.7. Take measures to improve efficiency of use
material resources by reducing the costs associated with them
acquisition, delivery and storage.
3.8. ______________________________________________________________.

The supply agent has the right:
4.1. Get acquainted with the draft decisions of the enterprise management,
relating to its activities.
4.2. Submit proposals for management's consideration
improvement of work related to the responsibilities provided for
this instruction.
4.3. Receive from heads of structural divisions,
specialists information and documents necessary to carry out their
job responsibilities.
4.4. Require the management of the enterprise to provide assistance in
performance of their official duties and rights.

V. Responsibility

The purchasing agent is responsible for:
5.1. For failure to perform (improper performance) of their duties
duties provided for in this job description, in
within the limits determined by the labor legislation of the Russian Federation.
5.2. For those committed in the course of carrying out their activities
offenses - within the limits determined by administrative, criminal and
civil legislation of the Russian Federation.
5.3. For causing material damage - within the limits specified
labor, criminal and civil legislation of the Russian Federation.

The job description was developed in accordance with ________________
(Name,
_____________________________.
document number and date)

_________________________
Head of structural unit (initials, surname)
_________________________
(signature)

» » _____________ 20__

_____________________________
(initials, surname)
_____________________________
(signature)

» » ________________ 20__

_________________________
I have read the instructions: (initials, surname)
_________________________
(signature)

» » _____________ 20__

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I APPROVED

(name of enterprise, organization, institution)

(head of an enterprise, organization, institution)

JOB DESCRIPTION

00.00.0000

№ 00

(signature)

(FULL NAME.)

Structural subdivision:

Logistics department

Job title:

Supply agent

00.00.0000

  1. General provisions

This job description defines the functional duties, rights and responsibilities of a supply agent.

The purchasing agent belongs to the category of technical performers.

A supply agent is appointed and dismissed in accordance with the procedure established by current labor legislation by order of the director of the enterprise upon the recommendation of the head of the MTS department.

Relationships by position:

1.4.1

Direct subordination

Head of MTS department

1.4.2.

Additional Subordination

commercial director, director of the enterprise

1.4.3

Gives orders

1.4.4

The employee is replaced

Person appointed in accordance with the established procedure

1.4.5

The employee replaces
  1. Purchasing Agent Qualifications:

education

secondary vocational education (complete general education)*

experience

no work experience requirements

*(work experience in the specialty for at least 1 year.)

knowledge

Regulatory legal acts, regulations, instructions, other guidance materials and documents relating to the use of material resources.

Basics of organizing logistics and loading and unloading operations.

Rules and procedures for receiving and sending cargo, ordering containers and vehicles, processing documents for received and sent cargo.

Nomenclature and consumption standards for raw materials, materials and other inventory items, conditions for their storage and transportation.

Basics of labor organization.

Fundamentals of labor legislation.

Internal labor regulations.

Labor protection rules and regulations.

skills

work in specialty

Additional requirements
  1. Documents regulating the activities of a supply agent

3.1 External documents:

Legislative and regulatory acts relating to the work performed.

3.2 Internal documents:

Charter of the enterprise, Orders and instructions of the director of the enterprise (head of the MTS department); Regulations on the MTS department, Job description of the supply agent, Internal labor regulations.

  1. Responsibilities of a Purchasing Agent

Supply agent:

4.1. Receives inventory items (raw materials, materials, equipment, components, inventory, office supplies, etc.) according to contracts, orders and other documents.

4.2. Prepares documentation for received and dispatched cargo, orders containers, other containers, as well as vehicles for their delivery.

4.3. Makes unscheduled purchases of materials.

4.4. Sends inventory items to the enterprise or accompanies cargo along the route, ensures safety and facilitates their timely delivery.

4.5. Checks the condition of the cargo, takes measures to replace material assets if external defects are detected.

4.6. Determines the mode of transportation of perishable and dangerous goods, monitors the compliance of the containers with the goods being transported, the placement of goods during transportation, and monitors compliance with safety requirements during loading and unloading operations.

4.7. Takes measures to improve the efficiency of use of material resources by reducing the costs associated with their acquisition,

  1. Purchasing agent rights

The supply agent has the right:

5.1. Get acquainted with draft decisions of the enterprise management concerning its activities.

5.2. Request personally or on behalf of the immediate supervisor from heads of departments of the enterprise and specialists information and documents necessary to perform his job duties.

5.3. Submit proposals for improvement to management for consideration

We bring to your attention a typical example of a job description for a supply agent, sample 2019/2020. should include the following sections: general regulations, job responsibilities of the supply agent, rights of the supply agent, responsibility of the supply agent.

Job Description for Supply Agent belongs to the section " Industry-wide qualification characteristics of positions of workers employed in enterprises, institutions and organizations".

The job description of a supply agent should reflect the following points:

Responsibilities of a Purchasing Agent

1) Job responsibilities. Receives inventory items (raw materials, materials, equipment, components, inventory, office supplies, etc.) according to contracts, orders and other documents. Prepares documentation for received and dispatched cargo, orders containers, other containers, as well as vehicles for their delivery. Makes unscheduled purchases of materials. Sends inventory items to the company or accompanies cargo along the route, ensures safety and facilitates their timely delivery. Checks the condition of the cargo, takes measures to replace material assets if external defects are detected. Determines the mode of transportation of perishable and dangerous goods, monitors the compliance of the containers with the goods being transported, the placement of goods during transportation, and monitors compliance with safety requirements during loading and unloading operations. Takes measures to improve the efficiency of use of material resources by reducing costs associated with their acquisition, delivery and storage.

The purchasing agent must know

2) When performing his duties, the supply agent must know: regulatory legal acts, regulations, instructions, other guidance materials and documents relating to the use of material resources; basics of organizing logistics and loading and unloading operations; rules and procedures for receiving and sending cargo, ordering containers and vehicles, processing documents for received and dispatched cargo; nomenclature and consumption standards for raw materials, materials and other inventory items, conditions for their storage and transportation; basics of labor organization; basics of labor legislation; internal labor regulations; rules and regulations of labor protection.

Purchasing Agent Qualification Requirements

3) Qualification requirements. Secondary (complete) general education and special training according to an established program without requirements for work experience.

1. General Provisions

1. The supply agent belongs to the category of technical performers.

2. A person who has secondary (complete) general education and special training according to an established program without presenting work experience requirements is accepted for the position of supply agent.

3. The supply agent is hired and dismissed by the director of the organization.

4. The purchasing agent must know:

  • regulatory legal acts, regulations, instructions, other guidance materials and documents relating to the use of material resources;
  • basics of organizing logistics and loading and unloading operations;
  • rules and procedures for receiving and sending cargo, ordering containers and vehicles, processing documents for received and dispatched cargo;
  • nomenclature and consumption standards for raw materials, materials and other inventory items, conditions for their storage and transportation;
  • basics of labor organization;
  • basics of labor legislation;
  • internal labor regulations;
  • rules and regulations of labor protection, safety, industrial sanitation and fire protection.

5. In his activities, the supply agent is guided by:

  • legislation of the Russian Federation,
  • Charter of the organization,
  • orders and instructions of employees to whom he is subordinate in accordance with these instructions,
  • this job description,
  • Internal labor regulations of the organization.

6. The supply agent reports directly to the Head of the supply department (director of the organization, head of department, etc.)

7. During the absence of a supply agent (business trip, vacation, illness, etc.), his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the corresponding rights, duties and is responsible for the performance of the duties assigned to him.

2. Job responsibilities of a purchasing agent

Supply agent:

1. Receives inventory items (raw materials, materials, equipment, components, inventory, office supplies, etc.) according to contracts, orders and other documents.

2. Prepares documentation for received and sent cargo, orders containers, other containers, as well as vehicles for their delivery.

3. Makes unscheduled purchases of materials.

4. Sends inventory items to the enterprise or accompanies cargo along the route, ensures safety and facilitates their timely delivery.

5. Checks the condition of the cargo, takes measures to replace material assets in case of detection of external defects.

6. Determines the mode of transportation of perishable and dangerous goods, monitors the compliance of the containers with the goods being transported, the placement of goods during transportation, and monitors compliance with safety requirements during loading and unloading operations.

7. Takes measures to improve the efficiency of use of material resources by reducing costs associated with their acquisition, delivery and storage.

8. Complies with the internal labor regulations and other local regulations of the organization.

9. Complies with internal rules and regulations of labor protection, safety, industrial sanitation and fire protection.

10. Ensures cleanliness and order in his workplace.

11. Carry out, within the framework of the employment contract, the orders of the employees to whom he is subordinate in accordance with these instructions.

3. Rights of the purchasing agent

The supply agent has the right:

1. Submit proposals for improvement of work related to the responsibilities provided for in this instruction for consideration by the director of the organization.

2. Request from structural divisions and employees of the organization the information necessary for him to perform his job duties.

3. Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.

4. Get acquainted with the draft decisions of the organization’s management relating to its activities.

5. Require the management of the organization to provide assistance, including ensuring organizational and technical conditions and execution of the established documents necessary for the performance of official duties.

6. Other rights established by current labor legislation.

4. Responsibility of the purchasing agent

The supply agent is responsible in the following cases:

1. For improper performance or failure to fulfill one’s job duties provided for in this job description - within the limits established by the labor legislation of the Russian Federation.

2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.

3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.


Job description for a supply agent - sample 2019/2020. Job responsibilities of a supply agent, rights of a supply agent, responsibilities of a supply agent.